Dimensions: Save the Children works in 4 regions in Somalia with a current staff complement of approximately 450 staff and current expenditure of approximately GBP 30 million each year

Staff directly reporting to this post: None.

Application deadline is 8^th Oct, 2021.

• Help the Admin in Hotel & venue bookings
• Help with staff flight requests
• Process visa for the staff
• Process administration payments on monthly basis
• Ensure new staff, visitors and guest from other SCI programs get office tours upon first day of joining the office
• Help with staff in getting ID cards within week of their employment
• Process Insurance Cards, Claims, Replacements, lost cards
• Manage the reception of visitors to the office and deal with their requirements and maintain a logbook of all visitors and purpose for their visits
• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities, and other relevant policies.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, Health and safety, fraud, whistle blowing, equal opportunities and other relevant policies
• Coordinate the orientation of new staffs
• Filing of admin documentations (general, leave, etc.)
• Support in maintaining a user-friendly filing system.
• Supervise cleaners & cook
• Process monthly admin payments such as water, electricity, internet, flight bookings and office/GH payments
• Prepare and ensure office stationeries are well prepositioned
• Carry out small maintenances such us fixing water taps, lumps, wires
• Facilitate the recruitment processes, map candidates, and advise recruitment manager recruitment process
• Process and document all types of leaves, advise managers on staff cover up while on leave
• Any other duties as may be assigned by the supervisor.

Outputs

• Effective administrative support for staff.
• Effective support to newly recruited staff members.

General

·       Comply with Save the Children policies and practice with respect to child protection, code of conduct, procurement and logistics, health and safety, equal opportunities and other relevant policies and procedures.

·       Ensure that all work is carried out in a way that is sensitive to community needs and gender and children issues. In particular to promote the full and equal participation of women and children in all aspects of the work.

·       Within reason, implement additional actions and responsibilities, as requested by your line manager.

Accountability:

·       Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values

·       Holds the team and partners accountable to deliver on their responsibilities – giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

·       Creates a managerial environment to lead, enable and maintain our culture of child safeguarding

 Ambition:

·       Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same

·       Future orientated, thinks strategically and on a global scale

Collaboration:

·       Approachable, good listener, easy to talk to; builds and maintains effective relationships with colleagues, Members and external partners and supporters

·       Values diversity and different people’s perspectives, able to work cross-culturally.

·       Ability to take direction.

·       Ability to work in a team environment.

·       Having Communication Skills

Creativity:

·       Develops and encourages new and innovative solutions

·       Cuts away bureaucracy and encourages an entrepreneurial approach

Integrity:

·       Honest, encourages openness and transparency, builds trust and confidence

·       Displays consistent excellent judgement

• Minimum Diploma of qualification in Human Resource, Business Administration from a recognized university.
• Computer skills especially in Ms Excel, spread sheets, Ms Word.
• High level of integrity and ability to work as part of a professional team
• Ability and willingness to work under high pressure to meet tight deadlines
• Good communication and interpersonal skills
• Supportive personnel management style
• Good command of English both written and spoken

·       Willingness to work in odd hours, go extra mile and travel in often difficult and insecure environments.

·       Commitment to Save the Children values

Desirable:

·       Working experience is Central Somalia and especially Mogadishu.

• Minimum at least 3 – 6 months’ experience working in similar role in an INGO or with a busy working environment

CODE OF CONDUCT

Because Save the Children’s work is based on deeply held values and principles, it is essential that our commitment to children’s rights and humanitarian principles is supported and demonstrated by all members of staff. Save the Children’s Code of Conduct sets out the standards which all staff members must adhere to

Declaration of commitment:

I ……………………………………………………………….. understand and agree to undertake my responsibility in accordance with the above listed accountabilities/activities and also abide the terms and conditions of the contract

Signature: ………………..

Date: ………………

Please apply the position with the below URL

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=2100077P&lang=en