Administrative Assistant – Hargeisa Somaliland

About Som Petroleum Company (SPC)

Som Petroleum Company (SPC) was established in 2011 in Hargeisa by a group of Somaliland Intellectuals and businessmen living in Somaliland.

The business is one of the largest energy companies in East Africa. Every year, it helps thousands of consumers with energy related needs and services.

Currently, the company is expanding into several key markets and services; therefore, it would be ideal for an extremely hungry administrator to join this fast-growing company at this growth phase.

Administrative Assistant Job Responsibilities:

• Provides administrative support to ensure efficient operation of office.
• Records meeting minutes’ daily and/or when required
• Collects performance reports from key business staff and business units, and compiles it into easy to read excel reports as directed by management
• Creates excel reports and other reports as directed or requested by management
• Answers phone calls, schedules meetings, and welcomes and supports visitors.
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
• Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
• Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
• Exhibits polite and professional communication via phone, e-mail, and mail.
• Supports team by performing tasks related to organization and strong communication.
• Supports staff by providing information and help when needed
• Ensures operation of equipment by completing preventive maintenance requirements, calling for repairs, maintaining equipment inventories and evaluating new equipment
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level, anticipating needed supplies, placing and expediting orders for supplies.
• Contributes to team effort by accomplishing related results as needed.
• Serves visitors by greeting, welcoming, and directing them appropriately

Administrative Assistant Skills and Qualifications:

Reporting Skills

Administrative Writing Skills

Microsoft Office Skills

High experience in Excel

Managing Processes

Organisation

Analysing Information

Professionalism

Problem Solving

Inventory Control

Verbal Communication

Education and Experience Requirements

1. University Degree or equivalent education required
2. Minimum of 2 years of administrative assistant experience required (not required if written and excel knowledge is extensive)
3. Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook and Microsoft PowerPoint
4. Extensive Experience of Microsoft Excel

How To Apply

Interested candidates who meet the criteria above are encouraged to send their application letters and detailed CV to recruitmentsompetroleum@gmail.com