Area Coordinator – Jigjiga, Somali Regional State of Ethiopia
Deadline: May 14, 2021
Type of Employment; Definite Period
The overall scope of this position is to represent Concern Worldwide (CWW) in Somali Region towards regional, local authorities and other relevant humanitarian stakeholders. S/he will manage all operations aspect (admin/log/finance) of CWW liaison office in Jijiga and act as main security focal person. S/he will help support existing programs and help identify needs to develop new programs in the region.
Main Duties and Responsibilities;
Coordination and Liaison:
- Act as focal contact person for CWW in Jigjiga, Somali Regional State for all government organizations/ departments and other stakeholders.
- Establish and maintain cordial working relationship with partners, local and regional government bodies, NGOs and collaborating line bureaus, with the support from the Somali Region emergency nutrition team.
- Participate actively in regional meetings with key stakeholders representing CWW and report back to the EPD for subsequent decision making.
- Ensure regular communications with international donor partners such as UN Agencies (WFP, UNI
ECEF & UN OCHA) and others based in Jijiga and other parts of the region keeping the EPD updated on key talking points.
- Ensure the visibility of CWW in accordance with the organisation’s policies and procedures.
- Support the overall coordination of Somali technical capacity building initiative. And organise all workshops/trainings/meetings to be held in the region.
- Submit reports and documents to relevant bodies in the region and provide clarification whenever necessary.
- Oversee all of CWW projects in Somali Region and support in the design, planning, implementation, monitoring of project activities in regular manner
- Provide support in data analysis and reporting, highlighting and identifying programmatic issues and working with the Regional Nutrition Programme Manager to make sure they are addressed.
- Ensure through networking with other relevant partners in the region the efficiency and effectiveness of project activities and promote best practices.
- Stay updated of major issues in the region and report to CWW Head Office any sudden outbreaks and early warning information that are uncovered.
- Monitor and provide updates on security issues to the Head Office as needed
- Support in preparing program reviews and evaluations.
- Line manage the regional nutrition manager, logistics officer, finance officer (this may be expanded during the course of the employment period).
- Ensure that Concern HR hiring policies and procedures are followed and all supporting documents filed accordingly.
- Ensure that Concern Worldwide logistical (transport, procurement and warehousing) policies and procedures are followed.
- Authorise procurement expenditure up to delegated authority limits.
- Liaise with head office transport and logistics coordinator and logistics staff for all procurement issues.
- Oversee the establishment of procurement committees and ensure roles and responsibilities are clearly understood.
- Act as overall security focal point for the Somali region.
- Oversee the establishment of security focal groups and ensure routine security meetings are taking place.
- Input into the development and revision of security standard operating procedures as required.
- Approve all travel requests within the region.
- Report all security incidents into the security incident tracking system (SIRTS)
- Assist and support PMs in tracking and reviewing expenditure of grants.
- Ensure all finance policies and procedures are followed
- Oversee finance activities (petty cash management, reconciliations etc).
- Review monthly cash requests from projects
- Perform any other relevant tasks as requested by line manager
Concern is committed to responding to emergencies efficiently and effectively in order to help affected people meet their basic needs, alleviate suffering and maintain their dignity. To this end, when emergencies strike and the Ethiopia Programme is to respond, all staff are required to actively participate in the response, regardless of location and contribute to the efforts aimed at achieving the humanitarian objective of the organization.
- Participate and contribute as necessary towards Concern’s Emergency response.
- Comply with Concern’s health, safety and security guidelines during emergencies.
- Ensure gender sensitivity is considered throughout all CWW operations and programs with the support of the Gender Equality Manager.
- Ensure the liaison office is more attractive to female staff and future candidates and HR process are followed to ensure equal opportunity to improve gender balance in the programme.
- Ensure that programme/project staffs have a strong understanding of gender mainstreaming and that gender mainstreaming tools are effectively implemented across all programs/projects.
- Ensure that gender sensitive indicators and M & E plans are in place and that they are effectively monitored.
- Minimum of a Bachelor’s Degree (nutrition or public health preferred) (Masters desirable)
- Minimum of three years’ experience of directly managing support functions (logs/HR/Finance)
- Related nutrition programme experience (minimum six years for bachelor qualification and six years for masters qualification)
- Ability to follow policies and procedures (admin/HR/finance/logistics) and ensure organizational and donor compliance.
- Extensive experience in representation and attending high level coordination meetings
- Strong understanding of regional government protocol and processes
- Excellent interpersonal and mentoring skills to support and develop staff capacity of field based teams
- Experience of managing a team and of providing support to teams from a distance
- Ability to identify, analyze and solve problems, employing timely and appropriate decision making to implement solutions
- Strong computer skills including database management, Microsoft Word and Excel
- Excellent English and Somali communication skills (verbal and written)
- Empathy with Concern’s Vision, Mission, Goals and Objectives
What We Offer
- A competitive salary and benefit package
- Excellent medical benefits (100% cover including dependents)
- 20 days annual leave
- 26 weeks (paid) maternity leave, 18weeks (unpaid) parental leave
How to Apply
Interested applicants should send non-returnable C.V., application letter outlining how their experience and education fit this vacancy, please note that no need to submit your supporting documents at this stage:
Apply in person at Concern Worldwide in Jigjiga office
Only short listed candidates will be contacted
Safeguarding at Concern: Code of Conduct and its Associated Policies
Concern has an organisational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organisation, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguardingand protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting checks, including criminal background checking.
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