Business Support Assistant (Aviation) SSA 3 – Galkayo, Somalia

Vacancy Announcement: 827597

Job Title: Business Support ASSISTANT (AVIATION)

Contract Type/Grade: Special Service Contract (SSA-3)

Duty Station: Galkayo, Somalia

Contract Duration: 3 months (initial)

Date of Issue: 07th June 2023 | Closing Date: 14th June 2023

What will you do?

Under the supervision of the Galkayo flight coordinator and overall supervision of the Aviation head of the unit, the staff member assignment will be as follows.

• Provide inputs to the E_FMA, including passengers/cargo bookings and flights’ actual check-in data- in line with applicable instructions.
• Plan and perform check-in at the airport and communicate and provide all relevant information and paperwork required for the flight.
• Monitor security screening of all UNHAS passengers and report to the supervisor any observed issues and concerns related to AVSEC matters.
• Accept Inbound and outbound cargo and maintain respective lagers and spreadsheets.
• Supervise the work of service providers to ensure quality and timely support.
• Communicate with the UNHAS staff at other destinations to make sure relevant information is shared.
• Communicate with Airport Immigration Authorities on matters related to day-to-day air operations.
• Prepare a variety of reports such as daily flight reports, monthly reports, fuel reports, received cargo and pouches records.
• Cross-check monthly invoices received from service providers and authorities for accurateness:
• Adhere to safe approaches and flight safety promotion in line with respective guidelines.
• Respond to a variety of inquiries from staff as appropriate and provide timely and accurate service to clients.
• Set up, classify, and maintain unit files, including but not limited to booking files, fuel receipts, and daily flights file.
• Perform other related duties as required.