2022-10-06

Business Support Assistant G3 – UNHAS – Mogadishu, Baidoa, Dolow – Somalia

Mogadishu, Baidoa, Dolow - Somalia
Posted on October 6, 2022

WFP

Business Support Assistant G3 – UNHAS – Mogadishu, Baidoa, Dolow – Somalia

Closing Date: 12 October 2022.

WFP celebrates and embraces diversity. It is committed to the principle of equal employment opportunity for all its employees and encourages qualified candidates to apply irrespective of race, colour, national origin, ethnic or social background, genetic information, gender, gender identity and/or expression, sexual orientation, religion or belief, HIV status or disability.

Posting Dates

Date of Issue: 5 October 2022

Closing Date: 12 October 2022

Why Join WFP?

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide and the 2020 Nobel Peace Prize Laureate. The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.

This position is open to qualified Somali candidates. Female candidates, in particular, are encouraged to apply.

Duties and Responsabilities

1. Collect, sort and disseminate correspondence, reports and other material to meet the required demands of staff to time standards.

2. Respond to routine queries received and escalate where appropriate, to provide a timely and accurate service to clients.

3. Proofread written documents, such as standard reports and correspondence, to contribute to the accuracy of written information developed by staff.

4. Provide a set of standard business support activities, where required, to contribute to the effective functioning of business operations.

5. Make travel arrangements and support events, etc., to support staff to work effectively.

6. Support the maintenance of office files, documents, and records in accordance with established systems and processes so that information is current and readily available for staff.

7. Undertake standard data entry tasks in accordance with defined systems, to ensure information is organised and readily available for the business team.

Minimum Qualifications

Education: Completion of secondary school education.

Experience: Three or more years of experience in general administrative work. Basic Knowledge of safety around aircraft. Previous experience with UNHAS is an added advantage.

Knowledge & Skills:

• Ability to use standard office equipment such as photocopiers and scanners.
• Knowledge of standardised business support work routines and methods.
• Knowledge of standard office software packages, e.g. Microsoft word.
• Uses tact and courtesy to give and receive information with a variety of individuals.
• Good attention to detail in order to identify data discrepancies
• Extract data from various sources for reporting and complete data entry in defined work systems
• Ability to work to deadlines and follow clear instructions

Language: General Service (Headquarters): Fluency (level C) in English and Somali.

General Service (Field): Fluency in both oral and written communication in the UN language in use at the duty station and in the duty station’s language, if different.