Background on ACTED

ACTED is a French humanitarian NGO, founded in 1993, which supports vulnerable populations, affected by humanitarian crises worldwide. ACTED provides continued support to vulnerable communities by ensuring the sustainability of post-crisis interventions and engaging long-term challenges facing our target populations, in order to break the poverty cycle, foster development and reduce vulnerability to disasters. Their interventions seek to cover the multiple aspects of humanitarian and development crises through a multidisciplinary approach which is both global and local, and adapted to each context.

ACTED is looking for  Two professionally confident, self-motivated, experienced and committed team player to fill the  CCCM  Project Assistant Position in Jijiga , Ethiopia.

Position Profile:

The Project Assistant is primarily responsible for community mobilization and support to CCCM activities, under direct supervision of the Project Officer and or the Project Manager.

This includes but it is not limited to support the inclusion of beneficiaries in the project, to implement complaints and feedback mechanism in the site, to ensure smooth distributions and liaison with sites’ stakeholders and financial service provider and to support AME team in conducting Post-Distribution Monitoring exercises.

Duties and Responsibilities Include:

Project implementation

Community liaison, mobilisation, and accountability

–        Support beneficiary mobilization, identification, registration and verification activities

–        Managing of the CRM information desk activities in the site, including collection and review of complaints forms, referral to responsible agencies with support of Information Management Assistant, timely reporting of sensitive complaints to line manager and regular submission of all data collection forms to Information Management Assistant for data entry and analysis

–        Assist in creating ACTED SOP for Complaints Response Mechanism and ensuring to comply to document during daily activities

–        Ensuring that the CRM mechanism integrates different ways of collecting complaints and feedbacks, not only through desk, but also through formal and informal meetings with the community leaders, outreach activities etc etc

Partner coordination

–        Liaising with all humanitarian partners and local authorities working in the sites

–        Timely reporting any gaps and/or duplication in service delivery

Protection Mainstreaming

–        Considering gender, protection, and GBV concerns in all aspects of activities

–        Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines

Project management and reporting

Planning, Implementing and Reporting

–        Supporting the line manager in devising weekly and long-term work plans for the project implementation, particularly or information management activities

–        Attending regular staff coordination meetings

–        Timely reporting on problems and challenges in the site to the line Manager

–         Timely reporting on security and safety incidents

–        Timely submission of weekly report or other reports as requested by the line manager

HR

–        Commitment to continuous learning through trainings and timely identification of capacity-building needs and opportunities, in coordination with line Manager/TC/HR Dept.

–        Supervise recruitment of Community Mobilizer Casual Labours

Transparency and Compliance

–        Ensuring compliance to ACTED internal procedures and donor procedures

–        Accurate record keeping of project documentation, including photos and proper filing of meeting minutes, databases, attendance sheets, assessment reports/documents, review and updating of databases etc., in soft and hard copy

Others

–        Provide translation of various documents (e.g. reports, minutes, beneficiary lists, information signs) upon request

Protection Mainstreaming

–        Promoting of and adhering to Prevention of Sexual Exploitation and Abuse policy and guidelines

–        Any other duty as may be requested by your supervisor or Coordination

Subordination:

The employee works under the direct supervision of the Project Officer_CCCM.