| CTG overview |
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more |
| Overview of position |
Under the overall supervision of the Chief of Mission & the direct supervision of the Media & Commnications Officer, the Communications & Knowledge Management Assistant, will provide overall communications assistance, knowledge management & daily administrative support for the communications team. |
| Role objectives |
- Assist the communications team with daily administrative tasks related to all activities associated with visibility & communications, including provide administrative support to develop Terms of References (ToRs) & in purchase & payment requests, following up of delivery & progress of activities, follow up payment status, in coordination with Procurement & Resource Management Unit.
- Monitor proper documentation of all activities related to the visibility & communications & collect supporting documents to process procurement & finance related tasks in a timely manner, following up within the team & across departments where necessary.
- Verify that all necessary supporting documents related to vendor requests are provided before payment request is submitted to finance.
- Support logistical & administration aspects of organization of media visits, media & visilibty trainings & other events related to communications.
- Provide administrative & logistical support to 3rd party staff regarding duty travel, travel authorizations, security clearance, accommodation & expense claims.
- In close coordination with Communications Assistants, help maintain the our clients Media Library, Flickr & SharePoint are up to date & that all communications products are stored & labelled in a timely manner.
- Maintain electronic copies of all photographs, b roll & other relevant documents related to the media & communications unit.
- Keep track & update media & partners mailing list for sending external campaigns & newsletters.
- Support organize public events in project locations to promote the visibility of our clients operations in Somalia.
- Assist in tracking & updating the field when needed the visibility stock for the mission.
- Perform such other duties as may be assigned.
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| Project reporting |
This role works under the overall supervision of the Chief of Mission & the direct supervision of the Media & Commnications Officer. |
| Key competencies |
- Bachelor’s Degree with 2 years of relevant work experience in Media & Communications or High School Degree with 4 years of relevant work experience in Media & Communications.
- Professional experience in administration related to media & communications.
- Experience working with international organizations in particular humanitarian agencies is an advantage.
- Experience organizing media content, such as b-roll, photography & others.
- Understanding of the media & audiovisual production sector.
- Strong computer skills, specifically hands on experience in usage of social media, web & MS Office tools.
- Demonstrated organization skills.
- Understanding of media & communications work, including the audiovisual production of multimedia campaigns (photo, video, text).
- Good teamwork & ability to work independently.
- Effective communication & presentation skills.
- Fluency in English & Somali is required.
- Respects & promotes individual & cultural differences. Encourages diversity & inclusion.
- Maintains high ethical standards & acts in a manner consistent with organizational principles/rules & standards of conduct.
- Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.
- Demonstrates willingness to take a stand on issues of importance.
- Shows compassion for others, makes people feel safe, respected & fairly treated.
- Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.
- Produces & delivers quality results in a service oriented & timely manner. Is action oriented & committed to achieving agreed outcomes.
- Continuously seeks to learn, share knowledge & innovate.
- Takes ownership for achieving the organization’s priorities & assumes responsibility for own actions & delegated work.
- Encourages & contributes to clear & open communication. Explains complex matters in an informative, inspiring & motivational way.
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| Team management |
This role has no team management responsibility. |
| Further information |
- Qualified female candidates are encouraged to apply for this role.
- Educational certificates for the selected candidate will be subject to verification.
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| Disclaimer: At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training. |
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