Data Clerk (1 Position) – Berdale, Somalia

SOS Children’s Villages invite applications from suitably qualified and interested candidates who fulfill the eligibility criterion for the below position.

Position title  :          Data Clerk (1 Position)

Reporting to  :          HMIS Assistant

Location         :          Berdale

Position Summary

The Data Clerk receives, reviews, and enters data into computer system or tracking database according to established procedures. Ensures accuracy of all data recorded and performs database maintenance functions in all databases within respective SOS Children’s Villages Programs.

JOB RESPONSIBILITIES:

• Keeps track of received data and source documents.
• Prepares and sorts source documents, and identifies and interprets data to be entered.
• Contacts preparers of source documents to resolve questions, inconsistencies, or missing data
• Data entry on the programme data base System. Enters alphabetic, numeric, or symbolic data from source documents into computer following format displayed on screen, and enters necessary codes.
• Confirms accuracy of data such as days, dates and times
• Compares data entered with source documents, or reenters data in verification format on screen to detect errors
• Reviews and makes necessary corrections to information entered.
• Compiles, sorts, and verifies accuracy of data to be entered.
• Processes various forms.
• Assists in establishing and maintaining an effective and efficient records management system.
• Generates reports and responds to inquiries regarding entered data as requested.
• Contributes to a team effort and accomplishes related results as required.
• Maintains confidential information
• Perform other job related duties as assigned.
• Prepares requisitions for program materials ensuring that the procurement procedure is followed.
• Counts sorts incoming articles to verify that all items on the delivery note or invoice have been received.
• Examines all items received to verify that they are in good condition and conform to the specifications contained in the requisition or order form.
• Issue stock to authorized project staff keeping accurate records of all materials issued and maintains up-to-date inventory as well as all stock records and is responsible for annual stock taking.
• Prepares requisition or order for new stock in order to meet the on-going requirements of project.

Ensures the cleanliness security and good order of the stores and the general office environment

Child safeguarding Policy:

SOS Children’s Villages Somalia holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates’ value congruence and thorough background checks, police clearance reference check processes. SOS Children’s Villages organization is committed to safeguarding the rights of the children and therefore, is expected that every individual who joins with SOS Children’s Villages Somalia understands his/her responsibility in protecting and keeping children always safe.