Data Entry Operator – Hargeisa

HALO Trust – Somaliland

JOB DESCRIPTION

Job Title: Data Entry Operator

Category: Support

Reports to: Logistics Manager

Department: Logistics

Deadline: 17/02/23

Data Entry Operator

In this role, you will be responsible for inputting, updating, and maintaining data in our computer systems and databases, covering all aspects of the capital equipment, consumables, and staff equipment register. Specific duties will include entering new records, updating existing information, and ensuring that the data is accurate and complete with regular quality control checks. Additionally, you will be responsible for running reports and analysing data to support decision making and monthly checks run by members of the senior management team.

Key Responsibilities:

·         Entering and updating data in the capital, non-capital, fleet, and medical databases.

·         Reviewing the supply in and out books from the storemen.

·         Preparing monthly and annual store check sheets.

·         Performing quality control on the movement of capital and non-capital items.

·         Ensuring that signatories and authorizations of supply in and out are checked.

·         Carrying out store assessments weekly and monthly.

·         Coordinating with the logistics storemen to assist with timely submission of supply in and out.

·         Reviewing data for errors, missing pages, or missing information and resolving any discrepancies.

·         Verifying the integrity of data by comparing it to source documents.

·         Performing regular backups on the server.

·         Identifying store needs and preparing monthly or quarterly forecasts of needed items.

·         Reviewing stock cards and records to ensure accuracy of totals and location.