2022-04-06

Deputy Area representative -Program implementation – Hargeisa, Somaliland

Hargeisa, Somaliland
Posted on April 6, 2022

Save the Children

Deputy Area representative -Program implementation – Hargeisa, Somaliland

SAVE THE CHILDREN

INTERNATIONAL PROGRAMS

ROLE PROFILE

VACANCY ANNOUNCEMENT

About us

For over 90 years, Save the Children has been making a difference in children’s lives in more than

120 countries. We are the world’s largest independent child rights organization. From emergency

relief to long-term development, Save the Children secures a child’s right to health, education and

protection. Save the Children is an equal opportunity organization dedicated to our core values of Accountability, Ambition, Collaboration, Creativity and Integrity. We are looking to recruit for this position to be based in Hargeisa

Position: Deputy Area representative -Program implementation

Duration: 24 Months

Duty Station: Hargeisa

Please refer the below Job Description for the position description and the key selection criteria.

Interested candidates are required to submit a CV and mandatory cover letter quoting the Job Title on the subject line. The file name of the CV and attachments must be the applicants name and sent

to URL Link:

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=220002NX&lang=en

Please note that only shortlisted applicants will be contacted.

Applications close on Tuesday 19th April 2022 @ 11:59pm.

We work with children, communities and governments all over the world and we believe in the right person for the job regardless of where you come from and how you identify yourself. We need to keep children safe so our selection process reflects our commitment to ensuring that only those who are suitable to work with children are considered for these posts. All successful applicants will therefore be required

TITLE: Deputy Area representative -Program implementation

TEAM/PROGRAMME: Operations, Area Offices	LOCATION: Hargeisa
GRADE: 1	CONTRACT LENGTH: 24 MONTHS

CHILD SAFEGUARDING:

Level 3: the post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.

ROLE PURPOSE:

Overall purpose of the role is to contribute to the development and to ensure delivery of high-quality programs for children in the country office. This involves working through the thematic program managers in the development of relevant projects that meet the needs of the beneficiaries, timely implementation of approved projects within time, with quality and within budget. Ensuring that ongoing programs are continuously monitored using the quality benchmarks and working with the program managers, technical specialists, and awards to ensure that quality reports are developed and shared with the members on time. The role is also responsible that our programs are integrated, gender sensitive and have space for the inclusion of children with disabilities. The role is responsible for the line management of thematic program managers. He/she will have functional line management with field-based consortium managers and technical specialists. The effective program management will play a key role in the expansion of Save the Children programmes to increase impact and enable positive change for children.

SCOPE OF ROLE:

Reports to: Area Representative

Staff reporting to this post: Sectoral Program Managers and with strong functional line management with area MEAL & ACCM Managers

Budget Responsibilities: Yes

Role Dimensions: SCI as an organization operates in all districts of Somaliland, implementing child protection, child poverty reduction, health, nutrition, education, and WASH in coordination with the relevant line ministries. SCI Somaliland employs over 160 staff across three offices and implements a budget of close to 28 million USD per year.

KEY AREAS OF ACCOUNTABILITY:

The Deputy AR is responsible for directly overseeing senior program managers (6) in implementing programs across Somaliland. Key deliverables will be ensuring programs are delivered on time and on budget, key performance indicators are met, reporting on time to donors, and deputizing for the AR as second in command for the area office. The Position holder is responsible and accountable for Save the children’s quality programme implementation both in the development and humanitarian sectors within the boundaries and in accordance with SCI quality framework, strategies, and policies.

Programme design

In consultation with the area representative and working through the respective program managers & technical specialists, contribute to the proposal development process pertaining to the area office
Ensure programs being developed are evidence based, have baseline information/data and reflect the needs of the intended beneficiaries
Undertake wide consultation with the respective line ministries, relevant institutions and target communities when possible to maximize inclusiveness and legitimacy of the program development process
Ensure that field level HR, logistics, finance and security are involved and input to the proposal development process
Ensure that all projects have procurement and HR plans which are reviewed immediately after project approvals.

Programme implementation

In coordination with the awards team, ensure that all new projects, immediately after approval, have their kick off meetings organized with the participation of all relevant staff members from the field, country office level and when necessary from the contracting member
Ensure that all projects, from the first two weeks following their approval, have detail implementation plans, phased budgets, revised procurement plans, MEAL plan, customized quality benchmarks and HR plans
Ensure that all project staff for new grants are recruited and are in place within one month following project approval
Ensure that all major project procurement requests are raised and shared with the logistics within the first week following project approval to prevent delay in serving target beneficiaries – Procurement of project supplies and equipment should be completed within the first quarter of the project period
Coordinate with the awards and finance teams to have project fund summaries are in place and project DEAs are created within the first 2 weeks after any project is approved
Ensure that every project has an exit strategy and sustainability plan
Ensure that the monthly cash forecasts are aligned with the phased budgets and all projects fully spend their monthly forecasts as per approved phased budget (100% spending Vs the monthly cash forecast)
In the unlikely event of underspending in any given grant, ensure a mitigation plans that is sufficient to guarantee full spending of the forecasting amount is put in place.

Programme monitoring and reporting

Ensure the programme budgets are adequately monitored and that expenditures conform to planned activities; Likewise, ensure that there is robust project field monitoring plan by managers and coordinators for each quarter
Ensure that adequate field level monitoring is carried out in line with the M&E plans and findings are documented, filed and acted upon
Ensure quality data are collected and recorded on monthly bases to ease timely and quality donor reporting process
Coordinate with the technical specialist and organize TS field visits to project sites
In coordination with the AR and TSs, Ensure that area level qauarterly reviews are held consistently. Prior to the quarterly reviews, full project monitoring should be organized and findings are discussed in the review of each project during the review meetings
Ensure MEAL and ACCM budgets in the area office is planned and its spending tracked on monthly basis
Ensure that routine project staff meeting is in place and that the discussions are guided by field monitoring reports, BVA meeting actions points as well as other issues arising from the routine project implementation
Ensure all project teams are familiar with the Operations monitoring reports (KPIs, Quality Framework / Essential standards) to facilitate their obligation and commitments
Ensure that all donor reports (narrative and financial) are submitted on time and are of high quality
In collaborations with the media and communication team, ensure that every project collects sufficient case stories and most significant stories
Ensure that program synergy and integration is achieved in the area office to maximize benefit for beneficiaries
In collaboration with the research team, ensure that opportunities for research are identified and communicated
Ensure that all resources for programme implementation are adequately managed and used for the purpose they are meant to.
Be responsible for the monitoring of activities implemented by our partners (local and international) and provide management and technical support to the partners.
In close collaboration with the awards (partnership focal point) do periodic partner visits and capacity building program.
In collaboration with the awards team, ensure that grant close out meetings are held (3 months before any grant ends) so that issues are identified
and plans are put in place for smooth closeout of projects.

Staff Management, Mentorship, and Development – Program staff

Responsible to ensure that performance monitoring culture is promoted and embraced by all program staffs.
Support the area representative in ensuring that all program staff understand and are able to perform their role in an emergency.
Promote a culture of inclusiveness and consultative management, of building high performance teams that work together efficiently and in harmony.
Participate in the recruitment of all Program staff with focus to senior positions in the project hierarchy.
Support the area representative in incorporating staff development strategies and Performance Management Systems into team building process.
To act for the Area representative in his/her absence.

Representation and Advocacy

Build a robust relationship with the local authorities and local communities by ensuring transparency and accountability to our beneficiaries and local communities. SCI programme in the area should gain excellent community acceptance.
Ensure that key stakeholders including partners have clear understanding of Save the Children’s vision, mission, goals and guiding policies and strategies
Monitor the humanitarian context in the area office and share updates and humanitarian trend analysis with the AR and CO Ops team

Identify, establish, and maintain close working relationship with our partners and key stakeholders with a view of promoting learning and sharing of experiences/information; creating synergy in program planning and implementation; ensuring the principles of ‘do no harm’ and creating a bigger voice on issues of common concern

COMPETENCIES AND BEHAVIOURS

Leading and Inspiring Others (Accomplished)

Communicates our vision, values and strategy and encourages others to share them
Influences others positively to achieve team goals
Recognizes and celebrates the contribution and success of individuals and the team
Takes a flexible and positive leadership style, adapting to the situation or needs of the team
Demonstrates humility in leadership of others

Delivering Results (Accomplished)

Maintains a broad strategic perspective at the same time as an awareness of the detail of a situation
Establishes clear and compelling objectives with teams and individuals and monitors progress and performance
Creates and applies measures and metrics to track performance
Holds others accountable for achieving results and challenges underperformance
Demonstrates financial awareness and a concern for cost effectiveness

Developing Self and Others (Accomplished)

Gives regular positive and constructive feedback to others
Identifies clear development needs and development plans through regular constructive reviews of their own performance (and their team’s where appropriate)
Creates space for others to learn and provides challenging and stretching tasks and assignments when people are ready for them
Coaches’ others to learn from their experiences on the job and to use the resources available to them

Problem Solving and Decision Making (Accomplished)

Uses data and evidence to drive decision making for quality improvement
Analyses and exercises judgment in challenging situations in the absence of specific guidance or knowledge of the full facts
Evaluates the opportunities and risks of each idea and solution to make informed strategic decisions
Takes decisions when decisions are due and is prepared to account for them.

Applying Technical & Professional Expertise (Accomplished)

Makes decisions based on professional expertise and experience without deferring unnecessarily to others
Shares knowledge and best practice on technical solutions so that others can make best use of that expertise
Actively seeks new ways to develop the application of technical and professional standards within the team

Communicating With Impact (Accomplished)

Conveys complex issues with clarity, brevity, and confidence
Promotes dialogue with key stakeholders through active listening and effective questioning
Adapts communication style to maximise support and engagement
Advises others on different approaches to influence key stakeholders
Seeks out new methodologies for communication to engage new audiences

QUALIFICATIONS

University degree in management.

EXPERIENCE AND SKILLS

Minimum 8years practical experience managing a large programme in a complex emergency as well development context, with a particular focus on [education, child protection, child right governance, health, nutrition, WASH, and livelihoods], in large international non-governmental organisation or other international relief/development body.
Experience of managing the programme cycle, including assessments, project design, proposal and report writing, implementation, monitoring, and evaluation.
Excellent planning, coordination, and reporting skills, with the ability to organize a substantial workload comprised of complex, diverse tasks, and responsibilities.
Highly developed research, analytical, monitoring and evaluation, and report-writing abilities.
Sound financial management skills, particularly in budgeting and reporting.
Practical knowledge of current thematic issues and debates in developing countries, and of the major institutional donors such as, GPE, EU, DFID, BHA, FFO and UN agencies.
Computer literacy, particularly in Word, Excel, and PowerPoint.
Strong communication, people management and interpersonal skills in English, with experience in leading multicultural, multi-location, values driven teams.
Willingness to work and travel in often difficult and insecure environments.
Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
Ability to present complex information in a succinct and compelling manner
Ability and willingness to dramatically change work practices and hours, and work with incoming surge teams, in the event of emergencies
Fluency in English and Somali languages.
Commitment to Save the Children value

Additional job responsibilities

The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Equal Opportunities

The role holder is required to carry out the duties in accordance with the SCI Equal Opportunities and Diversity policies and procedures.

Child Safeguarding:

We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.

Adult Safeguarding.

The post holder is required to carry out the duties in accordance with the SCI anti-harassment policy, all employees are also expected to carry out their duties in accordance with SCI protection from sexual exploitation abuse.

Health and Safety

The role holder is required to carry out the duties in accordance with SCI Health and Safety policies and procedures.

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Interested and qualified applicants can view the profile and apply for this position through the below URLs: –

https://stcuk.taleo.net/careersection/jobdetail.ftl?job=220002NX&lang=en

Closing Date will be 19th April 2022.

………………………………………………………………………………………