Executive Officer to DHoM/CoS – Mogadishu, Somalia

Executive Officer to DHoM/CoS – Mogadishu, Somalia

1. Reporting Line:

The Executive Officer to DHoM/CoS reports to the Deputy Head of Mission.

2. Main Tasks and Responsibilities:

• To support the management of the Deputy Head of Mission/Chief of Staff office; To maintain a registry of all official contacts with the Mission;
• To coordinate advice and information provided for the Head of Mission/Deputy Head of Mission/Chief of Staff office by Mission offices and Mission members as required;
• To ensure close cooperation with the Head of Mission/Deputy Head of Mission/Chief of Staff office and/or other Mission members, drafting plans, directives, Standard Operating Procedures, orders and instructions to be approved and/or issued by Head of Mission;
• To coordinate and liaise with relevant Mission components as required;
• To maintain contacts with local authorities, governmental organisations, non-governmental organisations or other external counterparts in order to collect and disseminate information;
• To replace the Executive Officer to Head of Mission during his/her absence.

3. General Tasks and Responsibilities:

To identify and report on lessons learned and best practices within the respective area of responsibility; To contribute and ensure timely reporting on activities within the respective area of responsibility;

To take account of gender equality and human rights aspects in the execution of tasks; To undertake any other related tasks as requested by the Line Manager(s).

4. Essential Qualifications and Experience:

Successful completion of university studies of at least 3 years attested by a diploma OR a qualification in the National Qualifications Framework which is equivalent to level 6 in the European Qualifications Framework OR a qualification of the first cycle under the framework of qualifications of the European Higher Education Area e.g. Bachelor’s degree OR equivalent and attested police and/or military education or training or an award of an equivalent rank; AND

A minimum of 4 years of relevant professional experience, after having fulfilled the education requirements.

5. Essential Knowledge, Skills and Abilities:

Administrative skills (office management, event planning, project management); Ability to organise all senior staff work at strategic level;

Ability to manage and coordinate a diversified and multidisciplinary teams of advisers; High developed communication/ language skills.

6. Desirable Qualifications and Experience:

International experience, particularly in crisis areas with multi-national and international organisations; EU protocol;

Professional training in project management; Executive assistant training/course.