Field Manager  – Open to Somali Nationals Only

Save the Children is the world’s leading independent organisation for children. We work in 120 countries. We save children’s lives; we fight for their rights; we help them fulfil their potential.

We work together, with our partners, to inspire breakthroughs in the way the world treats children and to achieve immediate and lasting change in their lives.

We have over two million supporters worldwide and raised 1.9 billion dollars last year to reach more children than ever before, through programmes in health, nutrition, education, protection and child rights, also in times of humanitarian crises.

Following a major transition, our international programmes are now delivered through a merged operation with 15,000 staff, managed through seven regional hubs and reporting to a relatively small, central office. We’re changing to become more efficient, more aligned, a better partner, a stronger advocate, a magnet for world-class people and relevant for the 21st century.

Role Dimensions:

Save the Children works in most regions in Somalia/land with a current staff of approximately 700 team members, prescene of more than the 17 regions in Somalia and expenditure of more USD 120 million each year. Galkacyo where the successful candidate will specifically lead has strong programme operations that run 5 projects at the moment with 25 staff and 7 million portfolio per year.

ROLE PURPOSE:

The Field Manager is one of the important and critical roles for Save the Children in programme implementation and the role holder assumes the responsibility for the overall management of the field office.  This includes overseeing programme implementation, support functions such as finance, administration, HR, Supply chain, security, and representation of Save the Children International in the area of operation.

SCOPE OF ROLE:

Reports to: Area Representative for Puntland  

Staff directly reporting to this post: About 7 staff members including project managers/coordinators, support officers (finance, human resource, supply chain) and programme officers.

QUALIFICATIONS AND EXPERIENCE 

Minimum 5years practical experience managing a large programme in a complex emergency as well development context, with a particular focus on [education, child protection, child right governance, health, nutrition, WASH and livelihoods], in large international non-governmental organisation or other international relief/development body;

University degree in a relevant academic discipline;

KEY AREAS OF ACCOUNTABILITY: 

Representation and Advocacy

• Represent Save the Children in the field of operations, network with the Government, INGOs/NGOs, UN agencies and partners. Work closely with the Area Representative and ASMT in Puntland on issues of advocacy  and ensure a constant flow of information  and updating on the situation  in Galkacyo.
• Identify, establish   and maintain close  working       relationship  with  key      stakeholders with  a  view of promoting learning and sharing of experiences/information; creating synergy in program planning and implementation;  ensuring  the       principles  of  ‘do       no  harm’  and      creating   a  bigger      voice  on  issues      of common  concern.
• Ensure that key stakeholders including partners have clear understanding of Save the  Children’s vision, mission, goals and guiding policies and strategies
• Ensure the strict adherence of team to the basic humanitarian      principles at all times:      neutrality, impartiality and independence.
• Represent SCI at the inter-agency coordination meetings and other relevant forums in Galkacyo
• Monitor the humanitarian context in  and liaise on the same with the main INGOs, NGOs and UN agencies.

Quality program Implementation, Management and Reporting 

• Overall responsible and accountable for SCI’s programmes in Galkacyo office from planning, implementation and management in accordance with SCI’s strategies and policies, through working with technical advisers, AR and programme implementation team on the quality improvement where appropriate.
• In coordination with the awards team, ensure that all new projects, immediately after approval, have their kick off meetings organized with the participation of all relevant staff members from the field, area and country office level and when necessary, from the contracting member.
• Lead, manage and motivate the project team, ensuring that they have clear performance goals/objectives and receive meaningful feedback on their performance – holding staff accountable for performance delivery, taking appropriate action where necessary.
• Ensure that all projects, from the first two weeks following their approval, have detail implementation plans, phased budgets, revised procurement plans, MEAL plan, customized quality benchmarks and HR plans and that all applicable online portals are updated.
• Ensure that all project staff for new grants are recruited and are onboard within one month following project approval.
• Ensure that all major project procurement requests are raised and shared with the logistics within the first week following project approval to prevent delays in serving target beneficiaries – Procurement of project supplies and equipment should be completed within the first quarter of the project period.
• Coordinate with the awards and finance teams to have project Fund Summaries are in place and project DEAs are created within the first 2 weeks after any project is approved.
• Ensure project implementation is on time, on target and on budget, with the necessary quality, and in line with donor commitments, using effective MEAL systems to reach desired outcomes.
• Ensure budget utilization and physical target achievements are reviewed at least once a month as per work plan; as project team review monthly BvA (financial performance against project).
• Ensure that the monthly cash forecasts are aligned with the phased budgets and all projects fully spend their monthly forecasts as per approved phased budget (100% spending Vs the monthly cash forecast).
• In the unlikely event of underspending in any given grant, ensure a catchup plan that is sufficient to guarantee full delivery of the activities and forecasted amount is put in place.
• Ensuring strong control measures are in place all the time to prevent fraud cases as well as breach of the other codes of conduct within the project.
• In close coordination with the REALM department, ensure that adequate field level monitoring is carried out in line with the M&E plans and findings are documented, filed and acted upon

Overseeing and Managing Field Office Support functions

• Lead, supervise and manage all support function staff in the field office including HR, finance and supply chain.
• Ensure standardized systems, policies and procedures are in place, well understood by all staff and in line with the country programme system and are implemented in an appropriate manner.
• Closely work with the different support functions including Supply chain, Finance, HR/Admin and Security.
• Develop and apply measures of ensuring effective implementation of programs and support the implementation of the Country Annual Plan and support the development of Area Plans and Thematic Programme Plans.
• Help the supply chain including the procurement and asset management in collaboration with the Area supply chain manager.
• Take overall responsibility for the day-to-day running of the finance, Administration, HR and Supply chain functions in Galkacyo office.
• Manage contracts for premises, and for supply of goods and services, and ensure that payments are made on due dates.
• Ensure that all travel arrangements are made for staff and visitors coming to Galkacyo Field office.
• Identify appropriate meeting, workshops and accommodation venues for staff, visitors and ensure the office gets value for money.
• Take responsibility for implementing the ICT Policy and ensure IT communication facilities are operational at all times.
• Ensure that a comprehensive document management system is in place in the Galkacyo Office
• In close coordination with the HR and Admin department, ensure that all travel arrangements are made for staff and visitors coming to Galkacyo Field office.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, Health & safety, fraud, whistle blowing, equal opportunities and other relevant policies
• Account for SCI’s assets and interests and safeguard from loss arising from fraud, waste, weak administration, and poor value for money.
• Ensure all the staff in the filed office know and comply the existing policies including HR, Finance and Supply chain.
• Ensure control systems in finance, supply chain and HR are working effectively and serving for the required purpose.

Partnership management and Development

Working  closely with the Area representative to:

• Identify appropriate partners in the  field  through       whom  Save the  Children   can      meet  the   needs      of children at scale.
• Ensure effective process  of developing  a Partnership Strategy  aimed      at not  only defining/clarifying SCI’s relationship      with  partners but also contribute to  our  effort      of developing  strong partners that  could speak out for and address the  plight of children  in a sustainable  manner- building civil society.
• Ensure that all partnerships are fully compliant with the required       steps in partnership management.
• These   include;  the      identification  of  partners and  assessment of  their       capacity,  strong and  realistic capacity building work plans,  anti-terrorist checks on staff and board  members, signing of agreements in line  with standard  templates and providing ongoing monitoring and support
• Ensure  that      SCI’s  relationship   with      partners  is grounded  on      principles  of  transparency,  trust,       joint learning and development.
• Oversee that  local implementing  partners are  discharging their  responsibilities,  live up to  stipulations stated  in the      partnership agreement and take appropriate action
• Ensure that SC partnership approaches and practices comply with SCI’s Chid Safeguarding Policy and where possible promotes effective child participation of children.

Safety and Security management 

• Keep the Area Representative up to date on the change in the security situation in Galkacyo and Mudug at large and propose necessary actions to adapt operational systems accordingly
• Conduct regular security assessments and provide updates of Galkacyo as appropriate
• Continuously monitor and evaluate the local security situation while developing in-depth contextual analysis and reports.
• Collect and exchange information regarding the context of Galkacyo in network with all relevant bodies (UN, NSP, I/NNGO, authorities, etc.)
• Contribute to the development and adaptation of SCI’s security preparedness and contingency planning (Security Plan / SOPs) to changing situations and advise the AR and Head of security ands safety on necessary action to adapt operational activities accordingly
• Ensure  routine      security report for Galkacyo are shared with the security manager and desiminate information to the staff.
• Provide security briefings/update on all visitors before they engage other people/work, to ensure all visitors are aware on the context and the security dynamics
• Assist in conducting security assessment in new program area within Mudug region as required

General (office) management

• Ensure budget monitoring and management of allocated budgets for operations (non -programme budgets) in Galkacyo in accordance with SCI financial management system
• Ensure optimal use of all resources (both human and others) in Galkacyo according to SCI policy and procedures, including on staff safety, security, performance and motivation
• In close collaboration with the Area Representative coordinate all SCI non program activities with local authorities, United Nations agencies and other local and international organisation in Galkacyo

Note: This position  is Only open for female candidates.

application closing date will be on 30th  November  2023

We need to keep children safe, so our selection process reflects our commitment to the protection of children from abuse. Employment is subject to our Child protection standards including background checks and adherence to our Child Safeguarding Policy

Save the Children is an equal opportunity employer and seeks to employ and assign the best qualified talent.

Disclaimer:

Save the Children International does not charge any kind of fee at whichever stage of the recruitment process and does not act through recruitment agents