To supervise and coordinate the day to day administration work at the Head Office.

Additionally, excellent time management skills will be required to cope with the disparate duties.

Responsibilities:

·         Ensure that cash is securely managed at the Head Office and cash handling procedures adhere to Lifeline Gedo guidelines.

·         Make payments at the HO by organizing cash transfer requests to meet due programme expenditure

·         Review and ensure that all expenditures are adequately approved, properly coded and supporting documentation adhere to Lifeline Gedo and donor requirements.

·         Maintain floats and ensure that they are properly accounted for upon their expiration.

·         Maintain accurate cash books and ensure they are submitted to the Finance Assistant on the 2nd of the following month for review

·         Carry out weekly cash counts and ensure that the Operations coordinator sign off the cash count sheet for verification

·         Carry out physical inventory count of the HO on quarterly bases and provide fixed asset information to the finance officer.

·         Maintain accurate and up-to-date financial records all the time

·         Manages all works related with guest house

·         Daily monitoring on office hygiene

·         Ensuring that the staff as well as guests/visitors are provided with good administrative services;

·         Follow up and make sure that staff under your supervision has accomplished their obligation and execute their daily routine duties well.

·         Regularly assess and identify buildings and other facilities within the premises that require maintenance & renovation works, and report them immediately.

·         Responsible for sourcing appropriate houses for expatriates residence/guest houses, ensuring that necessary requirements are fulfilled and finalize contractual agreement;

·         Oversee and supervise the performance of the guards at the office, guest house & expatriate’s residence;

·         Ensure that the sufficient level of provisions is available for both the office and guest house all the time.

·         Ensure that the offices & the compound are clean, and that the toilets are working properly.

Communication and Reports

·         Ensure regular communication with Finance officers and Operations Manager

·         Sharing and the cash books with Finance officer on monthly basis

Other Duties

·         Undertake other appropriate tasks as requested by the Operations Manager

·         Assist Finance officer – partners in keeping partner filling up to date.

Important

·         Ensuring the non-disclosure of any information acquired in the course of duty, relating to the practices and business of Lifeline Gedo Worldwide, to any other person or Organization except in normal execution of the above duties

·         Ensuring strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorized personnel only

·         Ensuring strict adherence to Lifeline Gedo Somalia Financial Procedures and Fraud Policy and remaining within the boundaries of these policies at all times

·         Ensuring, along with all staff, that all activities are implemented and managed in a transparent participatory manner and in line with Lifeline Gedo Worldwide policies and procedures

·          Preferably have experience within the non-profit/NGO sector.

·          Have excellent analytical and problem-solving skills.

·          Have excellent verbal and written communication skills.

·         Have high levels of professionalism, initiative, energy, creativity and flexibility.

·         Have Quick Books experience an advantage.