Finance and Admin Officer – Borama, Somaliland

Vacancy Announcement

Post Title: Finance and Admin Officer.

Duty Station will be in: Borama

Closing Date:  27^th December 2021

SOS Children’s Villages Children’s Villages, founded in 1949 by Hermann Gmeiner, is the world’s largest non-governmental organization focused on supporting children and young people without parental care, or at risk of losing it.

Child neglect, abuse and abandonment is everywhere. Families are at risk of separation. Locally led, we work in more than 130 countries and territories to strengthen families who are under pressure so they can stay together. When this is not in a child or young person’s best interests, we provide quality care according to their unique needs.

Together with partners, donors, communities, children, young people and families, we enable children to grow up with the bonds they need to develop and become their strongest selves. We speak up for each child’s rights and advocate for change so all children can grow up in a supportive environment

SOS Children’s Villages in Somaliland seeks to fill the following position which will be based in Borama. We seek to recruit a Finance and Admin Officer for SOS Children’s Villages in Somaliland. S/he should be able to fulfill the financial requirements and doing administrative tasks of SOS Family Strengthening program and ensures that all SOS financial procedures and requirements and administrative tasks are implemented and adhered to according to SOS standards.

Priority tasks & responsibilities

Financial Management

• Register and update monthly register books.
• Batch the finical data from register book to Navision financials software.
• Check petty cash payment
• Check all payments are supported by source documents.
• Facilitate & follow up travel advances and their settlements.
• Prepare salary/wage payments of contract employees & part-timer staff.
• Ensures the timely settlement of advance payments and project obligations (taxes, provident fund, Pension etc.)
• Monitors operating/administrative expenses and external funds and identifies issues for discussion with program management team
• Prepares quarterly/monthly reports of the public funded projects/ Earmarked projects.
• Ensures that all financial and accounting related files and records reflect high professional standards
• Prepares cash flow forecasts on monthly and quarterly basis and plans for timely preparation and replenishment for local partners and others as necessary and applicable.
• Check monthly financial documents & verify their completeness.
• Prepare monthly financial documents / reports and make ready to send to National office finance department.
• Codes transaction documents and records entries in proper accounts.

Administrative Tasks.

1. Oversee all the administrative activities of FS Awdal Project.
2. Works independently in routine tasks under the general direction of the Project Coordinator.

• Prepares venue for all meetings and workshops of project related activities and events.

1. Maintains and updates all administrative files, paperwork and other documentation
2. Ensures the maintenance of a well-organized office, ensuring cleanliness and good order. Recommends improvements in office administration practices.
3. Frequent review of compliance with the agreed SOS administrative policies and procedures.

• Ensures the proper garbage management is maintained.
• Ensures that security guards are following security SOPs.

1. Regularly follows up the consumption of electricity and water in the SOS Awdal office compound and recommends the possible ways to increase efficiency.

 Fixed Asset & Property Management

• Keeps proper record of fixed assets and property.
• Confirm copy of GRR & receipts are filed & custodian register is updated.
• Prepare monthly fixed asset reports (Purchase report, Transfer report, Hand-over report, Store readmit report, Issued from store report and custodianship update report.)
• Conduct the inventory counts of properties for the program annually & semi-annually.

Cash and Bank Management

• Coordinate daily cash collections such as refund from staff & other income and follow-up intact deposit of collected income.
• Prepare summary for KDI transfers via bank advices
• Facilitate the timely transfer and settlement of project implementation budget to distant projects.
• Prepare monthly cash flow and submit to national finance manager through finance officer

 Others

• Performs other duties as assigned by the supervisor.

Job Profile

Job title / Position:

Finance and Admin Officer (based in Boroma)

Must criteria

• Education: Bachelor of BA in Accounting or Finance
• Experience:3-4 years’ relevant work experience
• Experience in INGOs

Competencies – knowledge, skills, abilities

• Excellent interpersonal, written and verbal communication skills
• Excellent inter-personal skills including sensitivity in cross cultural communications.
• Ability to collate and analyze financial and other data in a clear and coherent manner
• Ability to organize and manage one’s own work with ability to prioritize and work under pressure
• Ability to work with children or vulnerable people in an appropriate and safe manner in accordance with the SOS Children’s Villages Child Protection Policy
• Accounting software knowledge

To apply, indicate the title of job being applied for on the subject of the e-mail.

Interested applicants should send their applications with a Children’s Villages and scanned copies of academic and professional certificates indicating telephone numbers and three referees to:

hr@sos-somaliland.org. Closing date is 27^th December 2021. SOS is an equal employer; female candidates are encouraged to apply. Only short listed candidates will be contacted.

SOS Children’s Villages organization is committed to safeguarding the rights of the children and therefore, it is expected that every individual who joins with SOS Children’s Villages in Somaliland understand his/her responsibility in protecting and keeping children always safe.

 

………………………………………………………………………………………

QaranJobs.com

………………………………………………………………………………………

PLEASE JOIN US – QARAN JOBS

Follow us on our Social Media:

Telegram: https://t.me/qaran_jobs

Facebook Page: https://www.facebook.com/QaranJobs.so

Facebook Group: https://www.facebook.com/groups/somaliajobs

Linkedin: https://so.linkedin.com/company/qaranjobs

Twitter: https://twitter.com/QaranJobs

Instagram: https://www.instagram.com/qaranjobs

………………………………………………………………………………………