Finance Assistant – Bosaso

Job advert  

                                                      Finance Assistant

Job Grade:

Band 3

Department:

Administration Department

Location

Bosaso

Reports To:

Admin & Finance officer

Direct Reports:

N/A

Background

The Somali Red Crescent Society (SRCS) is an independent, non-political humanitarian organization that was founded in April 1963 and was established with presidential decree No. 187 in 1965. It was then recognized by the ICRC in 1969 and in the same year became a member of the International Federation of the Red Cross and the Red Crescent societies.

Job Summary:

The Finance Assistant is to assist the Finance officer by managing the day-to-day operations of the Finance Department, responsible for Cash processing and record keeping of the day to day transactions in accordance with SRCS policy and procedures. Specific responsibilities are as follows.

Essential Duties and Responsibilities:

• To assist the Finance Officer in ensuring that timely and accurate payments are made.
• Ensure accuracy and completeness of payment documents in compliance to SRCS and partner policies and procedure
• Coordinate with district teams for advance issuance and there timely adjustment of advances & Trainings documentation.
• Ensure completeness of supporting documents in all respect which includes authenticity of signatures, cross-checking attendance sheets and verifying payments made to staff, volunteers and temporary staff.
• Posting all vouchers into transaction spreadsheet on daily basis for review by the Finance Officer. Ensure that all information in the spreadsheet is correct and complete.
• Processing of petty cash transactions on daily basis. Ensure petty cash is replenished on time to meet daily cash needs. Carry out cash count as per the SRCS policy and schedule. Document the cash count sheets for records.
• Prepare all payments and make sure that they are properly coded and supported with relevant necessary documents.
• Assist Finance officer in monthly bank & account reconciliation.
• Ensure all the financial documents are properly filed & tagged.
• ‘Paid’ stamping of all the invoices and related documents before filing.
• Ensure timely preparation of tax & deposit into bank or mobile money.
• Visit Bank for necessary collection & submission of financial documents.
• Photocopies & scanning of all necessary documents and make proper filling.

Perform any other task assign by the Finance Officer.