2023-10-30

Finance (Budget) Senior Associate – Mogadishu, Somalia

Mogadishu, Somalia
Posted on October 30, 2023

United Nations Office for Project Services (UNOPS)

Finance (Budget) Senior Associate – Mogadishu, Somalia

Organization: UNOPS – United Nations Office for Project Services
Location: Mogadishu, Somalia
Closing Date: 2023-11-08

Job categoriesFinance

Vacancy codeVA/2023/B5001/26974

Department/officeNYPO, PSC, Peace and Security Cluster

Duty stationMogadishu, Somalia

Contract typeLocal ICA Support

Contract levelLICA-7

DurationOngoing contract (Open-ended, subject to organizational requirements, availability of funds and satisfactory performance)

Application period30-Oct-2023 to 08-Nov-2023

Applications to vacancies must be received before midnight Copenhagen time (CET) on the closing date of the announcement.

Functional Responsibilities

*CANDIDATES WITH NO UN OR UNOPS EXPERIENCE ARE ENCOURAGED TO APPLY *Qualified female candidates are strongly encouraged to apply

Under the direct supervision of the Budget and Finance Manager. The Finance (Budget) Senior Associate will provide financial and administrative support to the timely processing, recording, monitoring, and maintaining of financial transactions and accounts relating to payments and receipts in accordance with UNOPS’ financial rules, regulations, policies, and processes. S/he will support the budget and finance team through the budget submissions and its approvals, ensuring complete and accurate documentation and compliance with organizational financial rules. S/he shall foster collaboration within the team, with programme staff and with other stakeholders with a client-oriented approach.

Functions / Key Results Expected

Administration and implementation of operational financial management strategies
Administration of budgets, accounting, and administrative support
Cash Management and Treasury
Control of Accounts and Payments
Knowledge Building and Sharing
Team Management

1. Ensures administration and implementation of operational strategies and procedures focusing on achievement of the following results:

● Full compliance with UN/UNOPS rules, regulations, and policies of financial activities, financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls, proper functioning of a client-oriented financial resources management system

● Continuous analysis and monitoring of the programme financial status to ensure accurate reporting.

● Implementation of cost sharing and trust fund agreements, elaboration of conditions of contributions within the office’s resource mobilization efforts

● Implementation of cost saving and reduction strategies in consultations with programme management.

2. Implementation of key aspects of budget preparation, accounting, and administrative support of the following:

● Coordination of the preparation of the field operating budget; review of budget submissions, regular analysis and reporting on the budget approvals and the delivery situation; monitoring of expenditures against budget allotments and reporting on variances.

● Proper control of the supporting documents for payments, review of financial reports for projects. Review and update of guidelines, procedures in light of changing circumstances or for the purpose of complying, streamlining and/or strengthening of existing financial and budgetary procedures.

● Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed, transactions are correctly recorded and posted in Enterprise System; travel claims, MPOs and other entitlements are duly processed.

● Monitoring of budget implementation, expenditure levels against allotments.

● Review and appropriate recommendations with respect to the finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.
3. Cash management and treasury: Provides substantive review, contributions, and support towards achievement of the following:

● Organization and oversight of cash management processes timely accounting and reconciliation of all transactions, security for cash assets on site.

● Timely review of cash position for local accounts to ensure sufficient funds on hand for disbursements; identification and recording of receipts for income application.

● Discussion and communication with the programme support colleagues on the savings or potential concerns that may require further review.

● Timely and accurate preparation of Operational Advance reconciliations.

4. Accounts and payments: Ensure and is accountable for key elements of the following:

● Control of the Accounts Receivables for UNOPS projects and follow up with partners on contributions, maintenance of the General Ledger.

● Ensuring proper maintenance of the field financial accounts; preparation of financial records, statements and reports as required or approval of the work of subordinates; coordination of field replies to internal and external audit queries.

● Ensuring proper receipt, management, safeguarding and disbursement of payments handled by the field, review, modification, initiation, and implementation of internal control procedures in coordination with Headquarters.

● Proper control of the supporting documents for payments; preparation of all types of vouchers; Pay Cycle and payments execution.

● Preparation of timely financial reports in accordance with UNOPS rules, and in line with the established procedures.

● Monitoring of financial exception reports for unusual activities, transactions and investigation of anomalies or unusual transactions.

● Ensuring proper maintenance of the Accounts Receivables and follow up on contributions, deposits creation in ERP and their application to AR pending items. 5. Knowledge building and knowledge sharing.

● Contribute to Financial management knowledge networks and communities of practice by providing collaborative synthesis of lessons learnt and dissemination of best practices in financial management.

● Collect feedback, ideas, and internal knowledge about processes and best practices and utilize productively.

6. Team Management

● Facilitate the engagement and provision of high-quality results and services of the team supervised through effective performance management, coaching, and promotion of learning and development.

● Provide oversight, ensuring compliance by team members with existing policies and best practices.

Education/Experience/Language requirements

a) Education:
– A First level degree (bachelor’s degree or equivalent) with a minimum of 3 years of relevant experience; OR– Secondary School (a high school or equivalent) with 7 years of relevant experience is required.

b) Experience:

– Relevant experience is defined as experience in budget management, budget preparation, financial management, accounting, finance, financial analysis, cash management, business administration or related field.

– Experience in preparation of financial statements, accounting support, accounting and project accounting in international organizations or non-profit organizations, is an asset.

– Knowledge of ERP systems, UN Financial rules and regulations desired.

c) Language: