2023-10-18

Finance Intern – Borama

Borama
Posted on October 18, 2023

Islamic Relief

Finance Intern – Borama

ISLAMIC RELIEF : JOB DESCRIPTION

JOB TITLE: Finance Intern

DEPARTMENT: Finance

BASE LOCATION: Borama

GRADE: GRADE

CONTRACT LENGTH: 6Months

REPORT TO: Snr. Finance Officer

LINE MANAGEMENT RESPONSIBILITIES:

MATRIX MANAGES: Finance Manager

JOB SUMMARY

Under the guidance of the Finance Officer/Senior Finance Officer, Finance Intern is responsible for maintaining of accounts, including books, registers, vouchers and other documents relating to all receipts and disbursement with proper supporting documents, as well as, office management duties, collecting RFQs from suppliers, processing payments as well as providing assistance in Financial and Accounting matter of the Finance Department.

SCOPE OF ROLE:

Reporting to the Finance Officer/Senior Finance Officer, the Finance Intern has the responsibility to manage all financial issues in Borama office

KEY AREAS OF ACCOUNTABILITY

The job holder is accountable for fulfilling his or her roles and responsibilities in line with Islamic values and principles of fairness, humanity, honesty, respect and fair treatment of his/her colleagues and staff. This includes but not limited to:

Handling day-to-day for finance activities such as (receiving Payments, Staff expenses, check handling filing and recording Transactions into the system)
Closing Petty cash on weekly basis
Records receipts on payments.
To demonstrate and follow IR Values in day-to-day operation and ensure to work in the line of HR protocols
To be responsible to show excellent discipline and team work during the day to day business.
Collecting RFQs from Suppliers
Assists with Weekly/monthly and year end reports and procedures.
Lettings – arranges all internal and external bookings, and invoice external bodies..
Empties payphones monthly.
Maintain, in liaison with Log department, the assets register.
Manages Petty Cash, recording daily transactions, making settlement petty cash weekly, reconciling petty cash monthly, top up making as per replenishment
Undertaking Archiving Activities, standard manner Soft/scanned records has properly Maintained Financial records are properly archived and share to line manager by latest 5th of next month.
‘Print the Journals when posted and attach them to the payments for filing Vouchers should be stamped with paid before Archiving
Create Payment Journals for the approved payments
checking and Processing of approved payments
Maintaining staff expense claims
Transfer payment to other Offices as required
Flow up staff/project cash advances
Record financial transactions into AX
Working and updating on invoice journals

Process payments on regular basis
Prepare monthly accrual journals as required

Any other duties assigned by the management.

SKILLS AND BEHAVIOURS

MS Word
MS Excel
AX/ERP/Quick Books

Banking/Cash Handling

Responsible
Confidentiality
Integrity
Punctuality
Trustworthy
Goal Oriented
Team Player

QUALIFICATIONS

University degree in accounting, or business administration

2-An updated CV; and · An application letter

3-A-Academic Qualifications (certificates/Transcripts)

4 -Copy of your National ID card or passport

5-Contact information for three work-related referees

6-Applications not including all of the above information will not be reviewed.

EXPERIENCE AND SKILLS

Experience of preparing various accounting report.
Good management and representation competencies.
Familiarity with donors and donor procedures helpful.
Excellent communication skills and ability to work and live within a team environment;
Computer proficient in Excel Word, and internet browsers.
Excellent oral and written communication skills in English.