Finance Officer Hargeisa Somaliland (National position)

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Rights Respected, People Protected

​Founded in 1946, today the Norwegian Refugee Council (NRC) works in both new and protracted crises across 31 countries. Our 6,000 employees provide life-saving and long-term assistance to millions of people every year. NRC specialises in six areas: food security, education, shelter, legal assistance, camp management, and water, sanitation and hygiene. NRC is a determined advocate for displaced people. We promote and defend their rights and dignity in local communities, with national governments and in the international arena.

NRC’s expert deployment capacity, NORCAP, boasts around 1,000 experts from all over the world who can be deployed within 72 hours. NORCAP experts help improve international and local ability to prevent, prepare for, respond to and recover from crises. NRC also runs the Internal Displacement Monitoring Centre in Geneva, a global leader in reporting on and advocating for people displaced within their own country.

NRC in Somalia & Somaliland

NRC has been active in Somalia since 2004 with four area offices in Kismayu, Mogadishu, Garowe and Hargeisa, providing protection and humanitarian assistance to refugees, internally displaced persons and returnees in Somaliland, Puntland, South Central and Jubbaland regions. NRC offers a comprehensive response for returnees and IDPs of high need, addressing their food security, livelihood, shelter, education, ICLA, and water, hygiene and sanitation needs and also responding to emergencies through NRC’s five core competences; Shelter, Education, Food Security and Livelihoods, WASH and Information, Counselling and Legal Assistance (ICLA).

NRC Somalia & Somaliland is part of NRC’s East Africa and Yemen regional operation which comprises of large-scale multi-country humanitarian and early recovery interventions spread across seven countries (Kenya, Somalia & Somaliland, Ethiopia, Djibouti, Yemen, Eritrea, South Sudan, Uganda and Tanzania).  NRC’s overall strategy in the region is to enhance protection and promote the rights of displaced people in humanitarian need by improving living conditions and seeking durable solutions. The regional office is based in Nairobi and works with country programmes to ensure standardization of programmatic and operational approaches, promote multi country programming and ensuring quality and coordination.

The purpose of the Finance Officer position is day to day implementation of the Finance functions responsibilities. Use actions words such as ensure, implement or assist for the position relevant responsibilities.

Generic responsibilities (max 10)

These responsibilities shall be the same for all positions with the same title. The responsibilities shall be short and essential. Details belong in the Work and Development plan.

1. Ensure adherence with NRC policies, tools, handbooks and guidelines
2. Implement delegated Finance function portfolio according to plan of action
3. Prepare and develop status reports as required by management
4. Ensure proper filing of documents
5. Promote and share ideas for improvement of the finance function

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly.

• Participate in project budgets preparations
• Prepare bank accounts and cashboxes reconciliations
• Ensure accurate maintenance of all financial and accounting files and transactions
• Ensure sufficient cash in the bank and in cash boxes
• Ensure, in coordination with the relevant project staff, that project / program expenses are incurred consistent with grant agreements and grant budgets
• Ensure timely payment of staff salaries and contractors and other expenditures
• Verify supporting documents to ensure completeness before payments
• Conduct Daily cash count and weekly cash counts with the Finance coordinator.
• Ensure accurate reporting from all NRC’s Implementing Partners
• Prepare all necessary information for internal or external audits
• Prepare annual statutory returns
• Verify that all vouchers and supporting documents are according to standards set in the Financial Handbook, and enter them into the accounting system.
• Make approved payments and record all cash movements
• Follow up on advances and refunds
• Prepare and arrange for bank withdrawals and transfers and present for verification
• Maintain the filling system for all financial and accounting documents and prepare periodic financial reports and submit for review.
• Any other duty assigned by the supervisor

Competencies  

Competencies are important in order for the employee and the organisation to deliver desired results. They are relevant for all staff and are divided into the following two categories:

1. Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies:

•            Experience from working as a Support Function Officer in a humanitarian/recovery context

•            Previous experience from working in complex and volatile contexts

•            Documented results related to the position’s responsibilities

•            Some knowledge of English

•            Excellent interpersonal, written and verbal communication skills.

•            Attention to detail

•            Good knowledge of financial reporting systems

•            Ability to work under pressure and meet deadlines

•            Ability to work well with people from diverse cultures and communicate effectively.

•            Ability to work independently and as part of a team

•            Good computer skills

Context/ Specific skills, knowledge and experience:

• Bachelor’s Degree in Business Administration, Commerce, Finance or Accounting Certified Public Accountant/ACCA.
• Minimum of 3 years relevant experience

2. Behavioral competencies (max 6)

These are personal qualities that influence how successful people are in their job. NRC’s Competency Framework states 12 behavioural competencies, and the following are essential for this position:

• Handling insecure environment
• Planning and delivering results
• Empowering and building trust
• Communicating with impact and respect

2. Performance Management

The employee will be accountable for the responsibilities and the competencies, in accordance with the NRC Performance Management Manual. The following documents will be used for performance reviews:

•            The Job Description

•            The Work and Development Plan

•            The Mid-term/End-of-trial Period Performance Review Template

•            The End-term Performance Review Template

•            The NRC Competency Framework

In this position you will join highly motivated and expert staff who are making a difference to the most vulnerable people.

Additional Information:

Email and paper applications will not be considered.

QUALIFIED FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY!!!

Contract period: 11 months

Salary/benefits: According to NRC’s salary scale and terms and conditions

Duty station: Hargeisa

Travel: 30%

NRC may be required to verify the identity of its partners and to check that its partners have not been involved in illegal activities. NRC reserves the right to use electronic screening tools for this purpose.

NB: All employees of the Norwegian Refugee Council should be able to adhere to our Code of Conduct and the four organizational values: Dedicated, innovative, inclusive and accountable​.