Finance Officer – Mogadishu, Somalia

Job Description – Finance Officer

Job Title: Finance Officer

Location: Mogadishu

Job Holder Reports To: Project Support Manager, in his absence to Senior Project Manager

Overall Purpose: Working as an important member of a diverse team who are committed to serve the world’s most vulnerable with practical and compassionate care, the Finance Officer is key to the efficient and effective running of the Mogadishu programme. This role involves managing the Medair finances in Mogadishu under the guidance of Project Support Manager.

Project Overview

Implementation of Health, Nutrition and WASH programmes in Mogadishu, and several other regions within South and Central Somalia. Community health and WASH projects including Care Group Model and ICCM, and rehabilitation of health facilities. Potential projects may include emergency responses and/or expansion of initial programmes into areas with critical needs.

Major Duties and Responsibilities

Finance and Accounting

• Manage day to day accounting functions such as payments and cash transfers including regular cash verification and reconciling it weekly with the related records and reporting discrepancies.
• Perform daily and periodical transaction posting on the finance system and reconciliation of the transactional reports with cash and bank balances.
• Perform monthly account closures in a timely fashion and communicate any deadline exceptions to the PSM
• Manage financial needs and resources to ensure sufficient cash-flow and accountability of the base and project.
• Paying supplier invoices either directly or in conjunction with colleagues and in accordance with agreements made.
• Ensure that supporting documents for each level of expense and financial transactions are in line with Medair’s procurement and financial guidelines before expenditure is incurred.
• Execute bank (cheque) payments, bank deposit, withdrawals and inter-bank/account transfers. Obtain approval from authorities for money transfers.
• Prepare payment of salaries and pay local staff on pay day each month.
• Prepare the weekly cash count reports in a timely fashion and send to the PSM for approval.
• Support colleagues in cash handling and financial transactions, providing coaching and guidance as required.
• Check on a monthly basis finance documents to ensure they are carried out in accordance with the Medair guidelines.
• Prepare for and support internal and external financial audits, providing all information required by local legislation, donors, HQ or other bodies.
• Any other Finance and Accounting duties that arise as Medair grows and changes.
• Cover for certain tasks for other staff in their absence as directed by the PSM.
• Assist the program staff with finance related queries as needed

Administration

• Ensure a clear and transparent paper trail is in place for all transactions, that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.
• Liaison with bank officials on matters relating to banking.
• Scan on a monthly basis all MGQ financial transactions, ensuring high quality scans and forward the scans to Nairobi
• Briefing new staff (e.g. programme, field staff, logs staff, etc) in Medair finance procedures.
• Available for field trips to other bases for training or other tasks as required.
• Ensure regular IT backups are done for the finance department

Communication

• Develop and maintain a transparent, honest and supportive communication structure with colleagues to ensure they are kept informed of finance guidelines
• Communicate regularly with other FO’s and the Finance Manager in other locations.
• Develop and maintain relationships with authorities, bank, auditors and donors

Work Conditions:

Currently Medair operates in Mogadishu and Kismayo bases. Working hours are 8:00 until 4:30 pm, Sunday till Thursday.

Interested persons to send their resume to recruitment-som@medair.org on or before Thursday the 10^{th of} February 2022. This position is open for Somali nationals only.

Job Commitment

Planned State Date: 15^th March 2021

Duration of Commitment: 1 year

 

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