A job description is a written statement that describes the employee’s role and responsibilities. The role and responsibilities shall be executed within the NRC framework. The job description facilitates the recruitment process by stating the necessary competencies. It is mandatory for all positions.

Reports to:                       Finance Coordinator

Supervision:                     None

Duty station:                    Jigjiga

Travel:                                  0%

Role and responsibilities

We are looking for an enthusiastic and reliable Finance Technical Assistant to join our finance team. You must have the ability to work well within a team, yet show the maturity to work autonomously. An exciting opportunity for anyone who is seeking to reach new heights in their career, and work for an organization that can offer diversity and great opportunities. The Finance Assistant is responsible for the cash flow, accounting and financial reporting at the Area office.

Generic responsibilities

The responsibilities depend to some degree on the existing organizational chart of the Country Office and the size and complexity of the operations.  If these responsibilities are not reflecting the reality of the field operations, the COs can adapt the content as long as the structure and style are the same. Details shall be incorporated in the Work- and Professional Development Plan and not be included in the JD.

1. Checking supplier’s invoices and ensure that the supporting documents meet NRC standards before payment.
2. Assist in the month-end accounting closing process, ensuring the accuracy and completeness of the ledger and all supporting documentation.
3. Assist in the implement financial systems and procedures according to Financial Handbook and other NRC policies at office level
4. Ensure filling of all financial documents according to NRC Standards.
5. Ensures that all official documents and vouchers of the organization are properly registered and are available in sufficient quantity and quality and put on office 365 on daily basis.
6. Ensure timely payment of staff salaries, contractors, Suppliers and other expenditures.
7. Assist in preparing monthly financial reports and send all relevant documents to country office monthly.
8. Verify that vouchers and supporting documents meet NRC standards before Payment.
9. Assist in ensuring Cash in bank and in the cash boxes.
10. Support project staff in financial matters and etc.

Specific responsibilities

These responsibilities shall be adapted to the particularities of the job location and context, phase of operation, strategic focus and type of programme intervention. This section shall be revised whenever a new employee is hired or the context changes significantly. The line manager drafts the specific responsibilities and sends them to his/her line manager for approval.

• Ensure adherence with NRC Policies, tools, hand book and guidelines.
• Assist Finance Officer to prepare and develop reports as required by management or others.
• Ensure all documents are copied, scanned, filled and original is send to CO monthly.
• Ensure that all taxes and other government payments are settled monthly.
• Follow cash advances and their purposes and ensure value for money when verifying accountabilities, and also ensure that accountabilities are prompt and cleared before reports are sent to CO.
• Follow up the day to day responsibility of managing petty cash and cheque payments.
• Review payment requests for accuracy, completeness, compliance, level of authorization and clarity on the invoices as per NRC financial handbook before the financial transactions are done.
•  Assist during Preparations of payment vouchers for cash and cheques and ensure timely settlements of all undisputed invoices.
• Facilitate and assist finance Officer to perform cash and bank reconciliation.
• Ensure an effective filling system such that the files are updated, complete and safe guarded.
• Maintain all used voucher and cheque book and its registration timely.
• Assemble documents for data input in the accounting system, verifying project numbers/codes, resource numbers and total costs.
• Support and assist the office by copying, Scanning and send documents whenever it’s needed and uploaded on office 365 on daily basis.
• Support camps whenever payment is needed and Assist on labor payments sheet preparations.
• Keep the document by filling properly labeled with respective period.
• Maintain open communication with all staff and others for all financial clarifications.
• Reconciling cash advances, teachers & labor payments
• Perform any other duties assigned by supervisor.

Admin activities

• Assist Assosa team in assembling the documents for scanning, filling and sending the distribution list timely to CO.
• Assist in maintaining inventory of office equipment and furniture’s

Professional competencies

These are skills, knowledge and experience that are important for effective performance.

Generic professional competencies for this position:

• BA in Accounting/Finance or similar field with minimum 3 years of experience from working as a Finance Assistant/Cashier in a humanitarian/recovery context.
• Previous experience from working in complex and volatile contexts
• Documented results related to the position’s responsibilities
• Knowledge about own skills/profile
• Some knowledge of English

Context related skills, knowledge and experience (shall be adapted to the specific position):

• Experience of working with large institutional donors
• Goal oriented with ability to work under pressure, independently and with limited supervision.
• Have finance Knowledge of Humanitarian organization.

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