Under the direct supervision of the GM, the GM Secretary will be responsible for the following tasks: telephone communication & system, coordination of visitors, secretariat assistance, filling and record keeping, correspondence and coordination of internal communication, scheduling time management, coordination of office maintenance, maintenance of office confidentiality, meeting documentation and reporting.

Position

General Manager Secretary

Duty Station

Bosaso Main Office

Reports Directly

General Manager

Main Roles & Responsibilities

• Act as the point of contact between the manager and internal/external clients
• Handle requests and queries appropriately
• Manage diary and schedule meetings and appointments
• Make travel arrangements
• Produce reports, presentations and briefs
• Preparing communications on behalf of a manager
• Organizing and planning meetings
• Taking notes and writing minutes during meetings
• Conducting or preparing any research that the reporting manager may require
• Maintaining company schedules
• Organizing documents and files
• Greeting business clients and guests
• Documenting financial information
• Maintaining and ordering office supplies
• Scheduling meetings and conferences
• Assisting executives with project tasks
• Supervising staff and new employees
• Coordinating with other organizations
• Implementing administrative procedures
• Maintenance of Office Confidentiality
• Coordination of Office Maintenance
• Various ad hoc requests