About us

Action Against Hunger-USA is part of the Action Against Hunger International network, which provides humanitarian relief in over 40 countries worldwide in the sectors of nutrition, health, water/sanitation, and food security. Action Against Hunger-USA, an independent NGO, currently manages operations in 7 countries: Kenya, South Sudan, Tanzania, Uganda, Ethiopia, Haiti and Somalia. Action Against Hunger-USA has approximately 1,500 staff based in the various country offices, Head Quarter in New York City and Operational Centre in Nairobi. Additional growth is anticipated.

Summary of Position

This position is required to work on new business development to grow Action Against Hunger Somalia program portfolio in a manner that assures ongoing quality, influence and impact. To achieve this goal, the Grants Management Coordinator will champion strategic planning processes and collaborate with Action Against Hunger Somalia office, regional office and HQ teams to: (a) grow revenue; and (b) achieve excellence in execution of grants.

Key activities in your role will include:

• He/she will be accountable for ensuring that Action Against Hunger Somalia effectively prepositions for significant donor opportunities (donor identification and engagement), including selection of potential partners.
• Coordinate collaborative, data-driven Go/No-Go(bid review forms) decisions, undertake pre-proposal activities including analysing the funding opportunity; gathering intel on the donor and other actors; contributing to the development of complementary needs assessment when needed
• Keep the funding tracker updated and regularly share information and charts with the SMT members, the Regional Office, and relevant focal points at International Donor Relations Unit(IDRU)
• Produce a clear capture plan in advance for expected opportunity in coordination with the Program Director.
• Manage and implement a proposal development plan ensuring that all necessary activities are clearly defined, assigned, and completed to the necessary timescales, communicating progress to all staff involved in producing the proposals and escalating bottlenecks to relevant decisionmakers.
• Identify information gaps blocking proposal completion and proactively seek solutions to ensure the necessary information are available and is completed on time.
• Lead the post-submission follow-up process. Carry out learning and feedback exercises after submission and in depth reviews of unsuccessful proposals to identify reasons and any lessons learned. Document, share and develop plans to address identified weaknesses.
• Support the organization and facilitation of project design workshops, developing concept papers, proposal narratives and logframes, ensuring that high quality standards are met and that proposals meet donor and Action Against Hunger requirements.
• Identify and tailor any available pre-written content relevant to the proposal opportunity
• Take information provided by the individual contributors (technical advisors, programs, humanitarian, operations, and MEAL, among others) to build a quality proposal and contribute to proposal writing.
• Liaise with finance, programs and operations on the development of the proposal budget, HR and procurement plans.
• Ensure information management and timely electronic filing of all proposal documents on the Sharepoint No Hunger Forum.
• Strengthen country capacities in new business and proposal development
• Support training and mentoring of country office technical program staff in donor engagement (prepare convincing pitches, information sharing), donor requirements and result-oriented project proposals.
• Lead on reporting for program impact and progress including all donor-funded projects, ensuring that reporting requirements are met and all reports are subjected to rigorous quality assurance. Liaise with HQ and donor on tracking of submitted reports.
• Develop grant guidelines, processes, and procedures, training staff members on these procedures, and addressing all grant related questions.
• Ensure that key staff (including partners’) have a clear understanding of donor compliance requirements including any regulatory or contractual changes throughout the project management cycle.
• Lead in formulation of teaming agreements for consortium formation, coordinate grant revisions/modifications/extensions and other changes as required.
• Coordinate in the preparation and roll out of local partners capacity assessment and strengthening plans in coordination with relevant departments.
• Work closely with staff at Regional Office and Country Office level to develop country-wide intelligence on key donors and actors, as well as portfolio analysis.
• Gather and share information to key staff members on the strategic priorities of main donors in country.
• Keep the donor mapping and donor engagement strategy updated and organize bi-annual reviews with the SMT.
• Develop and review the Funding strategy for the Country Office to support the achievement of the goals set in the Somalia Country Strategy 2021-2025.
• Assist in identifying, summarizing, and disseminating new funding opportunities.
• Ensure familiarity with the requirements and formats and templates of each donor opportunity.

Requirements

DOES THIS DESCRIPTION FIT YOU?

• Degree in International development, Humanitarian assistance, Project Management, Social sciences or any other relevant field. Post graduate qualification will be an added advantage.
• 10 years of demonstrable experience in-country grant portfolio management fundraising, external engagement/networking
• Experience working with diverse donors i.e., SIDA, WFP, USAID, EU-Trust Fund, Global Affairs Canada, Swedish Embassy, French Government, etc
• Demonstrable experience of proposal development and reporting
• Strong cross-cultural experience (including leading programs in fragile and stable contexts
• Solid track record in fundraising
• Advanced English language proficiency
• Solid experience in strategic planning, program development, project management, monitoring and evaluation
• Extensive experience in facilitating emergency response and integrated rural community development programming and processes
• Extensive experience in fundraising and meeting revenue targets
• Solid experience in managing complex programs, large budgets and diverse teams
• Strong team management skills and experience collaborating with key business partners i.e., finance, HR, supply chain management and ensuring that programs receive timely project support and inputs
• Extensive experience building partnerships with donors, government and other stakeholders including representing a country office in UN and donor coordination mechanisms
• Ability to maintain performance expectations and healthy social interactions in psychologically stressful environments and physical hardship conditions with limited resources
• A self-starter who can work independently under pressure and who has ability to management competing priorities without direct supervision

Our Core values.

*In this position, you are expected to demonstrate Action Against Hunger-USA’s five core competencies*

Respect- we work with compassion and dedication, treating everyone the same way we expect them to treat us.

Integrity-: we believe that being honest and fair is integral to every aspect of our work; conducting our work with a spirit of sincerity, truthfulness and transparency is imperative.

Creativity-we encourage new ideas, embrace innovative solutions, and create opportunities for meaningful and exciting ways to do our jobs and provide solutions to address the needs of the populations we serve.

Excellence– we strive to provide services that meet, and even exceed, the expectations of our stakeholders (populations in need, staff, communities and donors).

Empowerment– we are committed to fostering an environment in which our staff, partners and communities where we work have the space to grow, develop and feel confident about participating.

Gender Equality Commitments

• Ability to foster an environment that reinforces values of women and men, and equal access to information.
• Provide a work environment where women and men must be evaluated and promoted based on their skills and performance.
• Respect beneficiaries’ women, men, children (boys and girls) regardless of gender, sex orientation, disability, religion. race, color, ancestry, national origin, age, or marital status.
• Value and respect for all cultures.

Benefits

Action Against Hunger-USA provides all staff with an attractive salary & benefits package. We provide equal employment opportunities (EEO) to all employees & qualified applicants for employment without regard to race, color, religion, gender, ancestry, sexual orientation, national origin, age, handicap, disability, marital status, or status as a veteran. Action Against Hunger-USA complies with all applicable laws governing nondiscrimination in employment.