Grants Officer – Mogadishu Somalia

Somalia Bar ama Baro, BAB “Teach or Learn” Program

                                                                        Vacancy Post

Position Title: Grants Officer.

Position Location: Mogadishu Somalia.

Duration of Employment: Full-Time

Background:

Creative Associates International is a dynamic, fast-growing global development firm that specializes in education, economic growth, democratic development and post-crisis stabilization. Based in Washington, D.C., Creative has a field presence in more than 25 countries with a strong client portfolio that includes the U.S. Agency for International Development and the State Department, among others. Since its founding in 1977, Creative has earned a solid reputation among its clients and is well-regarded by competitors and partners alike.

Program Summary:

The USAID/Somalia Bar Ama Baro program works to increase access to quality education for a targeted number of out-of-school children and youth (ages 8-15) in specific regions of Somalia. The Program will work to increase student enrollment in alternative education program sites, improve their safety, monitor acquisition of literacy, numeracy, and socio-emotional skills among the learners who enroll in them, and enhance the Federal Government of Somalia’s capacity to regulate them.

Position Summary:

The Grants Officer will support the Grants Manager  with oversight of all Grants management  and Grants activities, including ensuring efficient and proper controls for USAID  grant compliance and reporting; coordinating training and grants administration with grantees; and reviewing and submitting financial reports as required for each grant.

Reporting & Supervision:

The Grants Officer will report to the Grants Manager based in Mogadishu

Primary Responsibilities:

Grants Management

• Support the grant administration process along with Grants Manager (GM) and ensure all process are in accordance to the approved Grant Manual (GM) and client requirements.
• Mange the grants process in SMART.
• Support the Grants Manager in Registration of organization in SMART who has limited or no access to internet.
• Enter applications in SMART which are submitted in hard copy in response to the solicitation to ensure all grants records are in the system and remaining grant processes are conducted via SMART.
• Keeps track of grantees reporting schedule and ensure all required reports are per agreement and are submitted on timely manner.
• Monitoring visits to grantees and provide technical support
• Facilitate discussions and sharing feedback on the reports provided by technical/financial team with grantees as required.
• Main records of all grantees in SMART for future reference and auditing purpose.
• Be able to generate report from system as requested by Grants Manager or project management.
• Be able to train applicants/grantees on how to use SMART (if grantees decide to submit their applications/reports online);
• Periodically review SMART to ensure all required documents are saved on SMART.

• Assist with preparation and disbursements of grants agreements and award letter as needed.

• Keep informed of the ‘best practices’ in the grants management field and recommend improvement to the grants management process
• Respond to grants seeker’s requests for information and assist with the application process.
• Liase with partner organizations on administrative issues.
• The Grants Officer prepares grants overviews for input in management meetings
• Prepare relevant close-out documents for approval by the Grants Manager to include, close-out checklist, letters and modifications to de-obligate residual funds where applicable.
• Ensure grantees submit final project reports and documents
• Any other tasks may assign by the supervisor.