Head of Finance (PAPS) – Mogadishu, Somalia

Date: Jul 4, 2023

Location: Somalia, Somalia

Organization: African Union

AU Values  

• Respect for Diversity and Team Work             • Think Africa Above all

• Transparency and Accountability                    • Integrity and Impartiality

• Efficiency and Professionalism                       • Information and Knowledge Shari

Organization Information

Reports to: SRCC
Directorate/Department/Organ: PAPS
Division: ATMIS
Number of Direct Reports: 4
Number of Indirect Reports: 10
Job Grade: P5
Number of Positions: 1
Contract Type: Fixed Term
Location: Mogadishu, Somalia

Purpose of Job

To facilitate the formulation and implementation of policies, strategies, and programs in the area of financial services including budgeting, accounting, cash management, payments and contracts management in compliance with financial procedures of the African Union

Main Functions

•    Provide support and guidance to Finance Section on all areas of project financial management, including budgeting, monitoring, reporting and compliance with AU Financial Rules and Regulations;
•    Oversee the preparation and review of proposed agreements/contracts with external parties.
•    Supervise and manage the employees of the division with regard to organisation and performance evaluation;
•    Design strategies and policies consistent with the Department’s goal in order to address the pertinent issues in the relevant area;
•    Contribute to the development of the departmental business continuity plan and ensure implementation at division level;
•    Ensure risk management and mitigation;
•    Design and plan policy programs to achieve the strategies;

Specific Responsibilities

•    Provide advice to the SRCC and other staff on all financial matters. Including making recommendations for improving efficiency and optimizing the use of financial resources;
•    Participate and provide guidance in the annual planning and budgeting process to ensure allocation of expenditure to the appropriate fund and monitor proper budget utilization to ascertain that budget appropriations are not overspent;
•    Advise implementing partner organizations in accounting and reporting and other financial processes to ensure compliance with donor funding requirements;
•    Ensure the provision of guidance, performance evaluation, supervision and mentoring to all administrative support and other staff in the areas of his/her responsibility.
•    Process and verify all suppliers’ payments and ensure that the accompanying supporting documents are complete and accurate; Coordinate procurement process with Procurement officer that would ensure the project receives quality and efficient services in line with AU rules and procedures;
•    Ensure the implementation of administrative policies, and procedures that lead to efficient service delivery;
•    Prepare Financial Reports / Statements for consideration of the AU Headquarters and Donors as well as the certification of general expenditures;
•    Oversee and manage daily program-wide accounting and finance functions including timely recording of transactions, cash management, banking, payroll, inventory, receivables, and payables;
•    Ensure proper recording and recognition of the Mission Assets Financial control, risk management and compliance;
•    Ensure that an internal control framework is in place and that processes are in place to ensure compliance with AU established procedures;
•    Perform any other duties as may be assigned by the SRCC.