HMIS Assistant (1 Position) – Baidoa, Somalia

SOS Children’s Villages invite applications from suitably qualified and interested candidates who fulfill the eligibility criterion for the below position.

Position title        :                HMIS Assistant (1 Position)

Reporting to         :               Hospital Admin

Location                :               Baidoa

Position Summary

The HMIS Assistant creates new medical records and retrieves existing medical records by gathering appropriate record folders and contents; assigning and recording new record numbers; verifying existing record numbers; inputting and recording locations to computer; delivering records.

JOB RESPONSIBILITIES:

• Lead and coordinate monthly and quarterly data quality audits at facility level as well as mobile outreach team.
• Weekly review registers together with programme team at the facilities
• Maintains master patient index by completing assigned portion of daily audit trail; corrects and communicates problems according to established procedures.
• Initiates the medical record by creating and processing the patient care record folder.
• Maintains record availability by processing charts into the department; using chart mark-off procedures; facilitating chart location activities.
• Retrieves medical records by following chart-out procedures; documenting reasons charts cannot be retrieved for statistical and follow-up purposes.
• Delivers charts to assigned areas of the hospital by following established routing procedures.
• Keeps health care providers informed by communicating availability or unavailability of the record.
• Maintains quality results by following hospital standards.
• Maintains continuity of work operations by documenting and communicating actions, irregularities, and continuing needs.
• finding and checking patient records
• creating new records and updating existing ones on the computer system
• Inputting details from paper records onto a computer system
• Maintain patient confidence by keeping patient records information confidential.
• Serves and protects the hospital community by adhering to professional standards, hospital policies and procedures and local requirements
• Storing test results and letters with the right patient records
• Maintain a relational database system for the clinic records i.e pharmacy, laboratory, consultations, asset register.
• Generate identification cards for target groups
• Recording patient admissions, transfers, discharges and deaths
• Filing records
• Recording illnesses and treatments using a system of codes, known as clinical coding
• Collecting statistics such as number of admissions and discharges
• Make orders for stationery, equipment and any other office supplies.
• At all times ensures that personal data of donors, sponsors, SOS CV beneficiaries and their families as well as SOS co-workers is handled confidentially and in accordance with prevailing SOS-Kinderdorf International data protection laws.
• Performs other reasonable tasks as assigned from time to time

Child Safeguarding Policy:

SOS Children’s Villages Somalia holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasis to assessing candidates’ value congruence and thorough background checks, police clearance reference check processes. SOS Children’s Villages organization is committed to safeguarding the rights of the children and therefore, is expected that every individual who joins with SOS Children’s Villages Somalia understands his/her responsibility in protecting and keeping children always safe.