Human Resources

• Support Dollo field office in recruitment & report and other HR duties.
• Working closely with the HR & Admin coordinator at Dollo field office and support Field Offices with recruitment through preparation of Job Profiles, Job Advertisements, arranging and attending interviews, preparation of recruitment minutes, issuing conditional offers etc.
• Ensure all recruitment related documentation is prepared in a timely and accurate manner including: preparation of conditional offers, contracts, pre-deployment checks etc.
• Create and maintain staff files, ensuring a high level of confidentiality and that staff files are complete, up-to-date and stored safely.
• Maintain recruitment files including keeping record of interview questions, job profiles, job advertisements, recruitment tracker.
• Comply with HR policies and practice within the department, complying with both employment law and SCI country office policy and provide necessary support to the staff as required.
• Assist the department in effective and efficient Performance Management System and work with coordinators in the department and to ensure that performance management is being practised on a regular basis.
• Develop and maintain good networks and relationships to keep abreast of other HR and Admin related information and to facilitate best practice information sharing externally and internally.
• Ensure that all subordinate staff e.g. guards, office attendants & compound supervisor performance and Effort report are done on timely basis.
• Ensure that every staff member submitted his/her leave plan in advance
• Taking lead of staff annual leave plan preparation and Leave utilization follow up

Administrative tasks

• Be the focal point for visitors to Dollo field office by facilitating travel support to all visitors including staff, donors, external visitors etc ensuring hotel booking, security briefing, transport, receiving guests etc.
• File documents and correspondence in their respective file holders as per the established filing keys and procedures.
• Plan, organise and schedule priorities in handling multiple tasks and meet deadlines
• Ensure the effective and efficient use of all SCI resources in order to keep costs low and ensure the security of staff.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.
• Ensure office facilities, computers and accessories are in good condition and at all times ready for use.
• Ensure timely provision of essential services such as housekeeping and tea/coffee to employees.
• Ensure that computers are protected from viruses; maintain efficient utilisation of administrative services:, telephone, courier, communication radio, photocopier services, etc
• Ensure that administrative support is provided to other human resources management functions, i.e. dealing with post, e-mail, filing and photocopying. Also ensure that HR database of staff information is maintained and kept up to date.

·       Work with the security guards to ensure movement of vehicles are in line with the security situation.

·       Timely fuelling of office generator upon authorization of the concerned person

·       Ensure compound and Generator repairs are monitored and done on time with proper documentation in place.

·       Conduct regular meetings with all the subordinate staffs

·       Performs other related tasks as required

• Work with the compound supervisors to ensure guesthouse purchases are timely when needed