HR Officer (Somali National) – Kismayo, Somalia

LWF World Service is the humanitarian and development arm of the Lutheran World Federation. We are a widely recognized, international, faith-based organization working in over 20 countries. We seek to bring people of all backgrounds together in the common quest for justice, peace, and reconciliation in an increasingly complex and fragmented world.

A commitment to the human rights of every individual, regardless of their status, guides our work, actions, and operations. We are particularly known for our timely, compassionate, and professional humanitarian work, and for our field presence in hard-to-reach areas. Our work is people-centered and community- based. Above all, we work with the most vulnerable, and in order to claim and uphold their rights, we engage proactively with local government and community structures.

Our partners in Kenya Somalia Program include: Lutheran Churches and their related agencies, The European Commission (ECHO), the US Government (BPRM), WFP, UNICEF and UNHCR with whom we are key implementing partners

Lutheran World Federation Kenya- Somalia, Kismayu, Jubbaland state of Somalia Program is seeking to recruit a Somali National staff for the following position;

JOB SUMMARY/ROLE PURPOSE

The HR officer will be based in Kismayu and will report to Team leader. He/she is responsible for upholding the HR Unit in the field level. Human Resource (HR) Unit at the field is responsible for the processes of recruiting, training and compensations, staff benefits, implementing policies relating to staff, implementing strategies aimed at employee satisfaction and retention.

DUTIES AND RESPONSIBILITIES

•  Support the implementation of existing policies, systems and mechanisms in HR.
•  Actively pursue HR issues at PMT, proposal development, and policy reviews.
•  Engage with staff on a regular basis through staff representatives (Staff Representative Council, SRC) in the field level.
•  Stay updated on labor laws, regulations, policies and pro-actively seek information and share with the Senior Human Resource Office on changes.
•  Create synergies between the HR and other units in Kismayu area Program.
•  Assist in recruitment at field level as required
•  Provided staff with Technical Support for various HR related activities
•  Organizing resumes and job applications, scheduling job interviews and assisting in interview processes
•  Conduct orientation and induction of new hires
•  Assist in the enrolment of new staff into the payroll system.
•  Coordinate the administration of staff benefits by working closely with insurance to manage staff enrolments and terminations, issuance of insurance cards.
•  Preparing Incentive/casual staff contracts as needed.
•  Supervise cleaners, office administration and ensure their duties are completed on day-to-day basis
•  Assist staff in handover process, issue exit interview forms and clearance forms to staff leaving the organization
•  Responsible for electronic and physical filing of all HR related documents.
•  Maintain current HR files and databases.
•  Maintain Timesheets which are completed every month.
•  Update all staff details on the systems
•  Ensure all leave plans are shared at the beginning of every year by staff
•  File all staff leaves accordingly electronically and in staff physical files
•  Updating staff leave balances on HRIS system
•  Coordinate and monitor maintenance services, ensure proper function of the office.
•  Coordinate all repairs in coordination with logistics office and Finance Department.
•  Manage staff in and out staff movements and facilitate flight booking and road movement.
•  Any other duties

QUALIFICATIONS AND EXPERIENCE

•  Relevant University Degree (Bachelor) Human Resource, Business Administration
•  Higher Diploma or a Certified Human Resource Professional is a Requirement
•  Professional Certification and Membership is an added advantage.
•  A minimum of 3 years of relevant work experience, with a strong preference for experience from an International NGO and/or Humanitarian work
•  Strong computer skills in basic standardized software (Excel, Word, PDF, etc)
•  Excellent Communication skills, both oral and written.
•  High level of integrity and ethics.
•  Proven problem-solving skills.
•  Qualified female candidates are particularly encouraged to apply.

COMPETENCIES

•  A problem solving and solution orientated attitude; methodical and adaptive
•  Approachable and willingness to listen and assist all staff
•  Ability to occasionally conduct training of staff on matters Human Resource

A person of high integrity that will model LWF/WS Kenya Somalia Program core values:

•  Dignity and justice
•  Compassion and commitment
•  Respect for diversity
•  Inclusion and participation
•  Transparency and accountability

KEY RELATIONSHIPS

Internal

External

Staff

Donors, relevant line Ministries

Closing Date for Applications: Friday September 13th, 2022

Important Note:

•  LWF participates in the Inter-Agency Misconduct Disclosure Scheme developed by the Steering Committee for Humanitarian Response, which requires LWF to conduct reference checks with prior employers including questions about employee misconduct. By proceeding with this job application, you consent to LWF requesting a Statement of Conduct from previous employers. This Statement of Conduct is requested from previous employers for all candidates for employment and provided to all employers that request it from LWF.
•  LWF is an equal opportunity employer and adheres to Child protection standards and to internal Child protection Policy. LWF World Service is signatory to the Code of Conduct for humanitarian agencies. Our recruitment and selection procedures reflect the organization’s commitment to the prevention of abuse and exploitation of beneficiaries.

Apply Here