2022-07-22

Human Resource & Administration Intern – Dolow, Somalia

Dolow, Somalia
Posted on July 22, 2022

DRC

Human Resource & Administration Intern – Dolow, Somalia

Job Description

Overall Purpose of the role:
This role has an area focus and responsible for performing specific HR & Admin functions. Works closely with HR/Admin Team Leader, with overall guidance of Area Manager and Team Leader – HR & Admin. S/he provides human resource and administrative support to DRC area office employees. The role has base focus and ensures compliances to DRC Procedures and guidelines at base level. The role contributes to the development of base strategies, which are translated into action plans and day to day tasks.

Responsibilities:

Human Resources:
•   Assist in ensuring staff compliance with HR policies as per DRC HR policies and guidelines.
•   Assist staff leave management and tracking system from DYN records.
•   Draft temporary contracts as well as casual contracts and make sure that concerned parties signed off, ensure that each contract has the relevant attached documents and annexes.
•   Provide guidance and support to the cleaners.
•   Assist HR & Admin induction/orientation of new employees
•   Assist managers and staff on effective performance management and administer the collation of performance management documentation.
•   Support staff development activities including promoting the DRC Learning catalogue

Administration:
•   Assist administrative functions internally and externally – suppliers, hotels, etc
•   Assist security clearances in liaison with area safety team – as required.
•   Assist that DRC office equipment (power, telephone, water etc) and are in good condition including necessary repairs and maintenance.
•   Assist processing and payments of monthly utilities for both office and guesthouse including assist in updating the monthly invoice tracking sheets on regular basis.
•   Establish and maintain mail recording and filing system including proper labelling
•   Organize and provide support to workshops and meetings and act as an alternate secretary for meeting
•   Assist issuing DRC ID cards and insurance cards to new employees.
•   Raise PR (Purchase Requisition) and Cash Advance on DRC Dynamics – as required

The responsibilities listed in the JD are not exhaustive and may be readjusted according to operational needs but will remain in line with the overall purpose of the role

Skills and Qualifications

Essential:
•   Diploma in Business Administration/Human Resource or equivalent professional qualification
•   Post-graduate degree in HRM, Business Management, or a related field, etc
•   Interest and aptitude to work in Human Resources, or non-profit management/administrative fields;
•   Attention to detail, ability to prioritize tasks and handle numerous assignments simultaneously;
•   Proficient in Microsoft Office (Word, Excel, PowerPoint) and internet applications (email)
•   Excellent written and oral communication skills
•   Ability to effectively learn and acquire new knowledge and skills.

Languages:
• Fluency in written and spoken Somali & English.

ABOUT YOU

In this position, you are expected to demonstrate DRC’ five core competencies:
•   Striving for excellence: You focus on reaching results through the Regional team both to position DRC and ensure excellence in all deliverables
•   Collaborating: You lead regional initiatives and processes by involving relevant parties and encouraging feedback.
•   Taking the lead: You take ownership and initiative while aiming for innovation.
•   Communicating: You listen to other stakeholders and staff; and you communicate concisely and persuasively.
•   Demonstrating integrity: You act in line with DRC’s vision and values
Conditions

Availability: August 2022

Duty station: Dolow

Reporting to: Human Resource & Administration Team Leader

Duration: 4 Months with possibility of extension based on performance and funding

Contract: This position is graded as per the DRC Letter of agreement for Internship.

The position is open to Nationals ONLY
Gender Equality: DRC is committed to achieving gender parity in staffing at all levels. In light of this, women candidates are particularly encouraged to apply to bridge the gender gap.
Equal Opportunities: DRC is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status or other protected characteristics.
Commitments
DRC adheres to the Core Humanitarian Standards. All staff are required to contribute to the achievement of these standards.

DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

For general information about Danish Refugee Council, please visit www.drc.ngo

How to apply

Interested candidates who meet the required qualifications and experience are invited to submit updated CV and cover letter explaining their motivation and why they are suited for the post. We only accept applications sent via our online-application form on www.drc.ngo under Vacancies.

Please forward the application and CV, in English through the online application on www.drc.ngo under Vacancies no later than 2nd August 2022

If you have questions or are facing problems with the online application process, please visit drc.ngo/jobsupport

Apply Here

………………………………………………………………………………………