RESPONSIBILITIES:

Under the direct supervision of the Information Management Officer (IMO), the IMA will primarily support in all information Management functions of the NPA Somalia programme and IM capacity development in Puntland. In the absence of the IMO, the individual shall act as a focal point and take responsibility of all related work.

INFORMATION MANAGAMENT ASSISTANT DUTIES:

Duties and Responsibilities

•                    Responsible of processing field data reports including Land Release, Completion, EORE, Community Assessment and all other mine action reports to the Survey123 and IMSMA database.

•                    Ensure the accuracy and completeness following the organisational standards.

•                    Ensure field reports are processed on time.

•                    Ensure data quality control of all field reports for procedural accuracy, format and punctuation.

•                    Maintain smooth coordination with field staff, PMAC and other mine action stakeholders to   ensure timely and quality reporting.

•                    Regularly monitor the field data and take corrective and preventive action to ensure effective information management for the NPA and local authorities.

•                    Maintain the data quality checklist for the data inconsistencies to ensure better data quality.

•                    Ensure the accuracy of geospatial data related to hazard and completion survey reports.

•                    Assist to manage, maintain and backup digital archive system for field reports, Survey123 data and IMSMA database.

•                    Assist in managing and maintaining an effective and well-functioning digital archive system.

•                    Ensuring that all field reports contain the required attachments.

•                    Perform scanning of field reports when required.

•                    Ensuring that the data processed in the IMSMA is reconciled and is cross-checked with the physical forms.

•                    Perform systematic data quality assessment to ensure integrity and reliability of the data.

•                    Assist in the installation and configuration of IMSMA databases, reporting and analysis tools.

•                    Assist in producing reports in various formats including graphs and charts.

•                    Assist in providing training to SEMA and PMAC information management personnel.

OTHER RESPONSIBILITIES:

·         Safeguard all organisational assets including IT hardware and software

·         Ensure NPA data and information is not shared with outside entities without prior permission from supervisor.

REQUIRED QUALIFICATIONS:

·         High attention to details.

·         Sound interpersonal & communication skills.

·         A proactive and critical thinker.

·         A good team player as well as an independent worker.

·         Familiar with multi-cultural working environment.

·         Experience in drafting of documents.

·         Basic understanding of activities in the mine action context.

·         Advance knowledge and experience database.

·         Strong computer skills, familiarity with MS Office and Internet applications.

·         Ability to manage, organize, plan and implement work assignments, handling competing demands and work under pressure of frequent and tight deadlines;

·         Open to change and flexible in a fast-paced environment.

·         Effectively adapts own approach to suit changing circumstances or requirements.

·         Strong spoken and written communication skills.