Department/Office: United Nations Support Office in Somalia
Duty Station: NAIROBI
Posting Period: 01 July 2021 – 30 July 2021
Job Opening Number: 21-Information Management Systems-UNSOS-148444-R-Nairobi (M)
Staffing Exercise N/A

United Nations Core Values: Integrity, Professionalism, Respect for Diversity Org. Setting and Reporting

These positions are located in the United Nations Support Office in Somalia, under the Field Technology Section (FTS), based in Nairobi, Kenya.

One position is under the Service Management Unit of FTS. The selected candidate will be responsible to provide support to United Nations Enterprise applications and to administer and support Microsoft SharePoint.

The second position reports to Operations Management Unit under FTS. The selected candidate will be responsible for Server/Data Center Administration as well as network administration, and ICT security.


Within limits of delegated authority, the Information System Assistant FS-5 will carry out the following duties (These duties are not all inclusive nor are all duties carried out by all Information System Assistants):

Applications Support:
• Assists with, and may lead a team in the planning, specification, design, development, implementation and support of computer application systems and programs using UN established standards for IS technologies, programming languages and tools;
• Serves as focal point for coordination, monitoring and expedition of computer application systems development projects, involving extensive liaison with diverse organizational units to initiate requests; prepares standard terms of reference; processes and follows-up on administrative actions and resolves issues related to project implementation, e.g. organization of and participation in training, procurement of equipment and services, etc.

• Maintains functional specifications for computer application systems, programs and procedures; performs ongoing reviews with users and developers; liaises with users to define and specify requirements; assists with version management, data recovery and deployment to users’ offices;
• Plans, implements and maintains security controls for various applications; verifies the effectiveness of security controls in place; maintains accurate access control lists including rights and privileges;
• Provides support for Data Recovery/Business Continuity software applications and systems;
• Prepares technical and user documentation for deployed computer application systems, training materials and conducts technical presentations; drafts correspondence and communications, including work plan revisions, as well as unit contributions for a variety of periodic reports;
• Keeps abreast of developments in the field; performs benchmarking and proposes new acquisitions;
• Provides guidance to new/junior staff;
• Performs other related duties as required.

Server/Data Centre Administration:
• Provides full range of technical assistance and team supervision in the area of server operations and administration; distributes work assignments to members of the team and monitors progress; provides guidance and training to new/junior staff;
• Oversees the installation, configuration, testing and deployment of server systems hardware and software, to include Local Area Network infrastructure, Operating Systems (Unix, Linux, Mac OS), Electronic mail, Lotus Notes, Citrix, Database systems, Web Development software, Firewall systems, Network Services Server systems (DNS, DHCP, NFS, CIFS/SMB, mail relay, and various security software;
• Oversees the administration, operation, technical support, and monitoring of server systems; undertakes complex trouble shooting of server systems;
• Liaises with other Units within the Service and other logistics support elements of the mission to maintain optimal 24/7 operations for the server systems operations;
• Provides input to identify the need for new systems or re-engineering of the existing systems;
• Responds to requests from user offices and assists in deploying/configuring systems so as to conform to infrastructure standards; implements Disaster Recovery/Business Continuity (DR/BC) and backup services following standard procedures;
• Participates in the security incident response activities; assists in the planning, implementing, operating and maintaining security controls; performs regular vulnerability assessments of production systems to identify weaknesses as well as to determine the need for updating systems with fixes and patches;
• Drafts documentation and reports;
• Performs other related duties as required.

Network Administration:
• Analyses, plans, designs and supervise the implementation of network projects in accordance with Mission requirements and applicable UN policies and standards;
• Reviews network configuration ensuring maximum efficiency and optimal usage of resources;
• Participates in the management of network backup and security enforcement policies
• Assists with and may supervise the work of personnel and/or contractors assigned to the Network Administration Unit;
• Ensures the integrity of the various internetwork connections within the missions Intra- and Extranets;
• Assists with the implementation of new and emerging technologies for voice, video, and data integration;
• Supports the design, implementation and maintenance of Data Security projects with emphasis in network security, monitoring, resourcing, and other UN standard technologies;
• Maintains properly administered access control lists including rights and privileges;
• Participates in the security incident response activities;
• Participates in planning, implementing, operating and maintaining security controls;
•Performs regular vulnerability assessments of production systems to identify weaknesses and determine the need for security updates and fixes;
• Participates in, and may supervise, major network implementations;
• Drafts documentation and reports;
• Performs other related duties as required.

IT Service Support:
• Supervises a team of service coordination staff;
• Streamlines the receipt and logging of service requests in the automated request management system; creates and assigns work orders in accordance with established procedure; distributes work assignments and monitors progress;
• Supervises tasks related to scheduled service requests, including equipment replacement, equipment installation/de-installation, software installation, LAN connection, returns to stock, site surveys, etc;
• Provides basic training to end-users on the use of standard systems and applications;
• Drafts end-user and/or technical documentation;
• Logs all actions in the automated tracking system, including site survey information, steps taken to resolve problem or to complete task, problems encountered, current status, escalation status, etc;
• Acts as problem escalation point for technical staff at lower levels; escalates problems/tasks to the appropriate parties in accordance with established procedure;
• Monitors problems to resolution; detects problem patterns and recommends solutions;
• Performs quality assurance procedures to ensure client satisfaction;
• Keeps abreast of developments in information systems and technology in order to make recommendations to supervisors;
• Provides training to junior technical staff; occasionally supervises a team of technical staff for special projects;
• Provides advice to clients regarding Communications & Information Technology Section (ICTS) standards and workflow processes;
• Performs other related duties as required.

ICT Security/DRBC:
• Acts as the focal point for Disaster Recovery and Business Continuity plan implemented by the mission;
• Assists with the coordination of the implementation and testing of DRBC plans, and supervises teams related to DRBC management;
• Supervises the design, installation, operation and maintenance of a multi-user information security systems including firewalls, malware detection/prevention systems, intrusion detection/prevention, network access controls, proxy servers, VPN, encryption, URL and content filtering systems in accordance with organizational technology security standards;
• Assists other ICTS groups with the determination of security requirements and integration of these requirements in system design and operations;
• Formulates and maintains security procedures, including user identification and access control processes to specific ICTS resources and data;
• Acts upon all security incidents and violations, including reporting them immediately to the ICTS Security Coordinator; participates in incidents management activities;
• Performs regular security assessments of production ICTS resources to identify potential weaknesses that could be exploited; performs risk analysis and formulate risk treatment plans;
• Determines the need for updating ICTS systems with fixes and patches;
• Performs other related duties as required.

Other duties and responsibilities common to the specialties above include, but are not limited to:
• Providing general assistance across the various fields of ICT support services in the mission;
• Being part of cross-functional teams in order to assist with ICT related projects;
• Performs other related duties as required.


• Professionalism: Shows pride in work and in achievements. Demonstrates professional competence and mastery of subject matter. Is conscientious and efficient in meeting commitments, observing deadlines and achieving results. Is motivated by professional rather than personal concerns. Shows persistence when faced with difficult problems or challenges. Remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

• Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

• Technological awareness: Keeps abreast of available technology. Understands applicability and limitations of technology to the work of the office. Actively seeks to apply technology to appropriate tasks. Shows willingness to learn new technology.


High school or equivalent diploma is required. Technical or vocational certificate in Information Systems Technology is required. PRINCE2 practitioner certification is desirable. ITIL foundation certification is desirable. VMware Vsphere: Install, Configure and Manage training is desirable. Other industry training and certifications is an asset.

Work Experience

At least eight (8) years of progressively responsible experience in Information Systems and Technology, or related area. Experience in carrying out programmatic/administrative tasks necessary for the functioning of the Unit including preparation of cost estimates/budgets, reporting on budget/programme performance, contracting vendor services is required.
Experience working in United Nations Common system field operation (inclusive of peacekeeping missions, Agencies, Funds and Programmes) or similar international or non-governmental organization in a conflict of post-conflict setting is desirable.


French and English are the working languages of the UN Secretariat. For this position, fluency in oral and written English is required.


Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview.

Special Notice

The United Nations Secretariat is committed to achieving 50/50 gender balance and geographical diversity in its staff. Female candidates are strongly encouraged to apply for this position.


United Nations Considerations

According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment.

Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment.

The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General.

Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage.

The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application.

Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date.

No Fee




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