Invitation to Tender: Car Hire Services for Beledweyne, Somalia

🚗 Invitation to Tender: Car Hire Services for Beledweyne, Somalia

🗓️ Posted Date: 31-July-2025
📌 Project Title: Provision of Essential Lifesaving Primary Health Services to Vulnerable Communities in Under-Served and Hard-to-Reach Areas
📑 Tender Ref #: HIDIG/B-Weyne/SOM-36514/01
📍 Location: Beledweyne District, Hiraan Region, Somalia
📨 Submission Email: procurement@hidig.org
⏰ Submission Deadline: 12-Aug-2025, 23:59 PM EAT

PART 1 – INTRODUCTION

HIDIG Relief and Development Organization (HRDO) invites reputable and qualified service providers to submit competitive bids for the provision of vehicle hire services in Beledweyne, Hiraan Region. This initiative is part of HIDIG’s humanitarian health intervention, aiming to improve access to essential primary health care among vulnerable populations in under-served areas.

📌 Purpose of the Tender

The purpose of this tender is to contract two types of vehicles to support field operations under the project:

• 🚐 Vehicle hire to support the movement and logistical operations of Mobile Health Teams across target locations in Beledweyne District.
• 🚑 Ambulance services to facilitate emergency referrals from remote communities to health centers and main referral hospitals.

This transportation service ensures that patients referred from mobile outreach activities receive timely and comprehensive care.

🗺️ Target Locations in Beledweyne District

Facility Name	Latitude	Longitude	Type of Facility
Siigaalow	4.7452995	45.1927609194444	Health Facility Center
Qoydo	4.880492	45.0867200000000	Primary Health Unit
Dharkeynley	4.790888819843531	45.19907615147531	Mobile Team Site
Dabeyl	4.806333	45.16982	Part of Dharkeynley mobile
Bacadbuko	4.826934	45.165725	Part of Dharkeynley mobile
Dhayga	4.848702	45.161702	Part of Dharkeynley mobile
Horjoog	4.8610844	45.140624188888886	Part of Dharkeynley mobile

 

PART 2 – SCOPE OF SERVICES

HIDIG seeks the rental of the following:

• 🚌 One14-Seater Nissan Vans for Mobile Health Teams
• 🚑 One Ambulance Vehicles equipped for emergency medical referrals

All vehicles must be:

• Fully insured
• Roadworthy and in good mechanical condition
• Operated by qualified drivers with valid licenses
• Equipped with basic safety tools (e.g. fire extinguisher, spare tire, first aid kit)
• Based and operational in Beledweyne throughout the contract period

 

PART 4 – AWARD CRITERIA

Bids will be assessed using the following weighted criteria:

Criteria	Weight	Description
Essential Criteria	Pass/Fail	Legal registration and compliance documents
Sustainability	10%	Emissions, environmental policy, local benefit
Capability	50%	Fleet availability, staff capacity, relevant experience
Commercial Offer	40%	Competitiveness and value for money

 

PART 5 – BIDDER RESPONSE FORM Section 1 – Essential Criteria

No.	Question	Bidder Response (Yes / No)	Comments or Attachments
1	Bidder accepts HIDIG’s Terms & Conditions of Procurement		Please read attached terms and conditions 📄  Attachment
2	Bidder agrees to comply with HIDIG’s policies (PSEA, Code of Conduct)
3	Bidder confirms they are not under sanction by any legal authority
4	Bidder provides: Business address, Tax Certificate, Registration Cert.		Attach copy
5	Bidder confirms availability of vehicles registered under their name

 

Section 2 – Capability & Sustainability

1. List two (2) recent similar contracts:

• Client Name: ___________________________
• Contact Person & Email: ________________
• Description of Services Provided: ________
• Dates: _________________________________

1. Attach proof of financial capacity (e.g., official bank statement or audit report)
2. State deployment lead-time after award: __________ days
3. Share your policy or practices to reduce environmental emissions (if available):

Section 3 – Commercial Offer

Vehicle Type	Targo plate #	Quantity	Months	Unit Price (USD)	Total Price (USD)
One (1) 12-Seater Passenger Van (e.g. Toyota Noah, Toyota HiAce “Hoomeey”)		1	12
One (1) Ambulance Vehicle equipped for emergency referrals		1	12

 

PART 5 – BIDDER CHECKLIST

Please ensure the following documents are submitted with your bid:

No.	Required Documents	Submitted (✔/✘)
1	Completed Bidder Response Form (Sections 1–4)
2	Filled Commercial Offer
3	Copy of Business Registration Certificate
4	Signed confirmation that the bidder accepts HIDIG’s Terms and Conditions of Procurement
5	Copy of Valid Tax Certificate
6	Supporting Documents:
	• Two References
	• Financial Capacity Documents (e.g. bank statements)
	• Sustainability Policy/Statement (if available)

 

PART 6 – SUBMISSION PROCEDURE

From the date of this Tender Invitation, complete bids/tender documents clearly marked with:

HIDIG/B-Weyne/ SOM-36514/01 – [Your Company Name]

must be submitted either physically or via email as follows:

1. Physical Submission

Deliver to the HIDIG Beletweyne Office or HIDIG Mogadishu Office during official working hours: 08:30 – 17:00 (EAT), Sunday to Thursday.

Special Guide:

• Beletweyne Office Address: Area Shanta Dabakayo, Hilac, Howlwadaag, Beledweyne, Hiraan Region, Hirshabelle State Somalia.
• Mogadishu Office Address: Hodan District, Teleex Street, behind Fatxi Restaurant.
• Upon arrival, request the Procurement Unit to log your documents in the official Bids Register and obtain a submission receipt.
• Ensure your bid is sealed in an envelope clearly marked with the tender reference number.
• Late submissions will not be accepted under any circumstances.

2. Email Submission

• Send to: 📧 procurement@hidig.org
• Email Subject Line: HIDIG/B-Weyne/ SOM-36514/01 – [Your Company Name]
• File format: PDF or Word
• Maximum file size: 15MB per email (split into multiple emails if necessary)
• ⚠ Do not CC or BCC any HIDIG staff — doing so may result in disqualification.

Note:

• All procurement processes will be conducted with full impartiality and fairness. No bidder shall receive preferential treatment based on identity, affiliation, or background. Any actions or behaviors that breach the principles of ethical procurement—including false allegations, misrepresentation, or attempts to influence the process—will lead to disqualification from the tender.
• Both successful and unsuccessful bidders will be notified officially upon completion of the evaluation process.
• For any complaints, clarifications, or additional information regarding this tender, please contact us via: procurement@hidig.org
• 🌐 For more information about HIDIG Relief and Development Organization (HRDO), please visit: hidig.org

 

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