Invitation to Tender: Freight & Transportation of Medical Commodities

📄 Invitation to Tender: Freight & Transportation of Medical Commodities

🗓️ Posted Date: 31-July-2025
📌 Project Title: Provision of Essential Lifesaving Primary Health Services to Vulnerable Communities in Under-Served and Hard-to-Reach Areas
📑 Tender Ref #: HIDIG/B-Weyne/SOM-36514/05
📍 Location: Beledweyne District, Hiraan Region, Hirshabelle State Somalia
📨 Submission Email: procurement@hidig.org
⏰ Submission Deadline: 12-Aug-2025, 23:59 PM EAT

PART 1 – INTRODUCTION

HIDIG Relief and Development Organization (HRDO) invites qualified and reputable freight service providers to submit quotations for the air transportation of medical commodities, supplies, and equipment to Beledweyne, Somalia. The service will cover approximately 20% of the total project supplies to be transported by flight, ensuring timely and safe delivery to HIDIG’s warehouse in Beledweyne.

PART 2 – SCOPE OF SERVICE

The successful bidder will be responsible for transporting 20% of the total medical commodities by air freight to HIDIG’s warehouse in Beledweyne, Somalia.
Bidders are required to provide separate freight rates (per Kg) for each of the three categories listed below.

Category	Description	Unit	Estimated Volume/Weight	Mode of Transport	Unit Cost (USD)	Total Cost (USD)
1. Drugs / Pharmaceuticals	Medicines, tablets, injectables, medical consumables	Kg	To be provided	Flight
2. Laboratory Materials	Test kits, reagents, diagnostic strips, lab consumables	Kg	To be provided	Flight
3. Medical Equipment	Medical devices, hospital furniture, delivery beds, autoclaves	Kg	To be provided	Flight

Notes:

• Final shipment weights will be provided to the winning bidder before dispatch.
• Freight cost must be inclusive of handling, customs clearance, loading/unloading, and insurance.
• Deliveries must be made directly to HIDIG’s Beledweyne warehouse within the agreed timeline.

PART 3 – BIDDER REQUIREMENTS

Bidders must submit:

1. Valid business registration and tax compliance certificate.
2. Company profile with proven track record in air freight / logistics of medical commodities.
3. References of at least two similar contracts completed within the last three years.
4. Detailed freight cost breakdown as per Part 2.
5. Estimated delivery schedule from point of origin to Beledweyne.

PART 4 – EVALUATION CRITERIA

Criteria	Weight	Description
Technical Capability	40%	Experience, equipment, capacity, staff
Cost Competitiveness	40%	Transparency and value for money
Delivery Timeline	20%	Ability to meet urgent delivery requirements

 

PART 5 – BIDDER RESPONSE FORM

Section 1 – Essential Criteria

#	Question	Bidder Response (Yes/No)	Comments / Attachments
1	Bidder accepts HIDIG’s Terms & Conditions of Procurement		Please read attached Terms & Conditions   Attachment
2	Bidder confirms compliance with HIDIG’s PSEA, CoC, Child Safeguarding policies & Procurement Policy		For more information about HIDIG’s Policies please visit: www.hidig.org/policies
3	Bidder confirms they are not under legal sanction
4	Bidder provides valid business registration, tax certificate, and address		Attach copy
5	Bidder confirms ability to deliver to Beledweyne warehouse

 

Section 2 – Technical Capability

1. List at least two (2) similar freight/transport contracts completed in the last three years:
   • Client Name
   • Contact Details (phone/email)
   • Description of work & delivery location
   • Contract dates
2. Provide company profile & proof of logistics capacity (fleet details, licenses, etc.)
3. Provide proposed delivery schedule (days from contract signing).

Section 3 – Commercial Offer
Attach a completed freight cost table from Part 2 with:

• Unit Price (USD)
• Total Price (USD)
• Currency: US Dollars
  The freight quotation must be signed and stamped.

PART 6 – BIDDER CHECKLIST

No.	Required Document	Submitted (✔/✘)
1	Completed Bidder Response Form (Sections 1–3)
2	Business Registration Certificate
3	Tax Compliance Certificate
4	References of similar past contracts
5	Detailed freight quotation
6	Delivery Schedule

 

PART 7 – SUBMISSION PROCEDURE

From the date of this Tender Invitation, complete bids/tender documents clearly marked with:

HIDIG/B-Weyne/SOM-36514/05– [Your Company Name]

must be submitted either physically or via email as follows:

1. Physical Submission

Deliver to the HIDIG Beletweyne Office or HIDIG Mogadishu Office during official working hours: 08:30 – 17:00 (EAT), Sunday to Thursday.

Special Guide:

• Beletweyne Office Address: Area Shanta Dabakayo, Hilac, Howlwadaag, Beledweyne, Hiraan Region, Hirshabelle State Somalia.
• Mogadishu Office Address: Hodan District, Teleex Street, behind Fatxi Restaurant.
• Upon arrival, request the Procurement Unit to log your documents in the official Bids Register and obtain a submission receipt.
• Ensure your bid is sealed in an envelope clearly marked with the tender reference number.
• Late submissions will not be accepted under any circumstances.

2. Email Submission

• Send to: 📧 procurement@hidig.org
• Email Subject Line: HIDIG/B-Weyne/SOM-36514/05– [Your Company Name]
• File format: PDF or Word
• Maximum file size: 15MB per email (split into multiple emails if necessary)
• ⚠ Do not CC or BCC any HIDIG staff — doing so may result in disqualification.

Note:

• All procurement processes will be conducted with full impartiality and fairness. No bidder shall receive preferential treatment based on identity, affiliation, or background. Any actions or behaviors that breach the principles of ethical procurement—including false allegations, misrepresentation, or attempts to influence the process—will lead to disqualification from the tender.
• Both successful and unsuccessful bidders will be notified officially upon completion of the evaluation process.
• For any complaints, clarifications, or additional information regarding this tender, please contact us via: procurement@hidig.org
• 🌐 For more information about HIDIG Relief and Development Organization (HRDO), please visit: hidig.org

• Email submissions only to 📧 procurement@hidig.org
• Subject Line: “HIDIG/B-Weyne/SOM-36514/05 – Freight Services – [Your Company Name]”
• File format: PDF or Word
• Max file size: 15MB

Procurement Code of Conduct Notice:
HIDIG upholds the highest standards of fairness and integrity in procurement. No supplier will be given preferential treatment based on gender, ethnicity, or any discriminatory factor. Any form of unethical conduct, false claims, or attempts to influence the process will result in immediate disqualification. All participants—both successful and unsuccessful—will receive notification after evaluations are completed.

📧 For complaints or additional clarifications, please contact: procurement@hidig.org

🌐 For more information about HIDIG Relief and Development Organization (HRDO), please visit: www.hidig.org

 

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