📄 Invitation to Tender: Supply of Essential Drugs, Laboratory, and Medical Equipment

🗓️ Posted Date: 31-July-2025
📌 Project Title: Provision of Essential Lifesaving Primary Health Services to Vulnerable Communities in Under-Served and Hard-to-Reach Areas
📑 Tender Ref #: HIDIG/B-Weyne/SOM-36514/04
📍 Location: Beledweyne District, Hiraan Region, Somalia
📨 Submission Email: procurement@hidig.org
⏰ Submission Deadline: 12-Aug-2025, 23:59 PM EAT

PART 1 – INTRODUCTION

HIDIG Relief and Development Organization (HRDO) invites eligible and reputable pharmaceutical and medical supply companies to submit bids for the supply and delivery of essential drugs, laboratory supplies, and basic medical equipment to support its health operations in Beledweyne under the project titled: “Provision of Essential Lifesaving Primary Health Services to Vulnerable Communities in Under-Served and Hard-to-Reach Areas.”

📌 Purpose of the Tender

The purpose of this procurement is to ensure timely availability of safe, effective, and quality-assured medical supplies to strengthen health service delivery in targeted facilities. The selected supplier will be required to deliver items that meet international standards in terms of packaging, labeling, expiration dates, and storage conditions.

PART 2 – SCOPE OF SUPPLY

Bidders are expected to submit quotations for the complete list of essential drugs, laboratory supplies, and basic medical equipment in accordance with the specifications provided in the attached Bill of Quantities (BoQ).

PART 3 – SUPPLY COMPLIANCE REQUIREMENTS

The following requirements are mandatory and will be verified during evaluation:

1. All drugs must have a minimum of 24 months remaining shelf life upon delivery.
2. Bidders must declare country of origin and manufacturer for each product.
3. All packaging must be intact, sealed, and labeled in English (generic and dosage).
4. Cold chain items must be delivered with temperature control logs.
5. Expired or damaged goods will be rejected at delivery point.
6. HIDIG reserves the right to inspect supplies prior to acceptance.

PART 4 – AWARD CRITERIA

Criteria	Weight	Description
Essential Criteria	Pass/Fail	Legal eligibility, licensing, and compliance
Technical Capacity	50%	Past experience, product quality, warehousing/logistics
Product Quality & Safety	10%	Shelf life, GMP certification, cold chain integrity
Commercial Offer	40%	Competitive pricing, transparency, completeness

 

PART 5 – BIDDER RESPONSE FORM

Section 1 – Essential Criteria                                                                   

#	Question	Bidder Response (Yes/No)	Comments or Attachments
1	Bidder accepts HIDIG’s Terms & Conditions of Procurement		Please read attached T&Cs 📄 PDF Attachment
2	Bidder complies with HIDIG’s ethical policies (PSEA, CoC)
3	Bidder is not under any national/international sanctions
4	Business License, Tax Certificate, Company Address provided		Attach copies
5	Bidder confirms availability of all quoted supplies and statements
6	All drugs have ≥ 18 months shelf life
7	All goods will be delivered to Beledweyne within agreed timeline

Section 2 – Technical Capacity

Bidders must provide the following:

1. List of three similar supply contracts completed in the last three years:
   • Client Name
   • Contact Email/Phone
   • Description of Goods Supplied
   • Delivery Location & Year
2. Valid Pharmaceutical Import/Wholesale License
3. Evidence of warehouse/storage facility (photos or certification)
4. Delivery schedule (max. 10 days after award)
5. Quality assurance policy and any available certifications (e.g., GMP, ISO)

Section 3 – Commercial Offer

Bidders must attach a completed Bill of Quantities (Annex A – BoQ) with the following columns properly filled:

📝 Word (Annex A – BoQ)

Attachment

• Unit Price (USD)
• Total Price (USD)
• Currency: US Dollars
• Note: The BoQ must be signed and stamped by the authorized company representative. Incomplete or unsigned BoQs may lead to disqualification.

PART 6 – BIDDER CHECKLIST

No	Required Document	Submitted (✔/✘)
1	Completed Bidder Response Form (Sections 1–3)
2	Copy of Valid Business License
3	Copy of Tax Certificate
4	Product Shelf-Life Declaration
5	References (at least 3 relevant past clients)
6	Quality and Safety Compliance Certificates
7	Delivery Plan / Schedule
8	Completed BoQ signed and stamped
9	Financial Statements or Proof of Financial Capacity

 

PART 7 – SUBMISSION PROCEDURE

From the date of this Tender Invitation, complete bids/tender documents clearly marked with:

HIDIG/B-Weyne/SOM-36514/04 – [Your Company Name]

must be submitted either physically or via email as follows:

1. Physical Submission

Deliver to the HIDIG Beletweyne Office or HIDIG Mogadishu Office during official working hours: 08:30 – 17:00 (EAT), Sunday to Thursday.

Special Guide:

• Beletweyne Office Address: Area Shanta Dabakayo, Hilac, Howlwadaag, Beledweyne, Hiraan Region, Hirshabelle State Somalia.
• Mogadishu Office Address: Hodan District, Teleex Street, behind Fatxi Restaurant.
• Upon arrival, request the Procurement Unit to log your documents in the official Bids Register and obtain a submission receipt.
• Ensure your bid is sealed in an envelope clearly marked with the tender reference number.
• Late submissions will not be accepted under any circumstances.

2. Email Submission

• Send to: 📧 procurement@hidig.org
• Email Subject Line: HIDIG/B-Weyne/SOM-36514/04 – [Your Company Name]
• File format: PDF or Word
• Maximum file size: 15MB per email (split into multiple emails if necessary)
• ⚠ Do not CC or BCC any HIDIG staff — doing so may result in disqualification.

Note:

• All procurement processes will be conducted with full impartiality and fairness. No bidder shall receive preferential treatment based on identity, affiliation, or background. Any actions or behaviors that breach the principles of ethical procurement—including false allegations, misrepresentation, or attempts to influence the process—will lead to disqualification from the tender.
• Both successful and unsuccessful bidders will be notified officially upon completion of the evaluation process.
• For any complaints, clarifications, or additional information regarding this tender, please contact us via: procurement@hidig.org
• 🌐 For more information about HIDIG Relief and Development Organization (HRDO), please visit: hidig.org

 

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