Junior Finance Specialist – Baidoa

1. Brief Introduction:

The aim of the project is to improve the employment opportunities of internally displaced persons, returnees and the local population in Baidoa, especially young people and women. Poverty, high vulnerability, psychological stress and the resulting negative coping strategies, food insecurity and (economic) lack of prospects as well as social marginalization determine the everyday life of IDPs, returnees and host communities in Baidoa. Lack of education, professional qualifications and professional experience as well as entrepreneurial knowledge mean that many IDPs and also members of the host communities lack the skills to work or self-employed. The target group thus has inadequate employment opportunities, which means that their livelihoods are not secured (core problem).

1. Responsibilities

The Admin and Finance Officer is responsible for:

• Coordinates travel arrangements for consultants with the travel Specialist.
• Assist with calculations of travel claims
• Assist with financial management of GA, FA and LS
• Manages office staff in close coordination with the SFM.
• Performs other duties & tasks at the request of management.
• Ensure that the provided services are within the section and are done correctly according to P+R.

In this context, the Junior Finance Specialist (Admin & Finance) fulfils the following tasks:

1. Core scope of tasks
2. Finance Tasks

• Ensure that invoices submitted to Country Office/Finance department are done on a timely basis
• Ensure projects bookings are done on a timely basis.
• Is responsible for the filing system management as per GIZ Standard
• Reconciles the cash book and cash account daily.
• Support FM follow up on payments for the FA, GA, LS, CC’s and AC through Country

Office

• Support FM analyze the vouchers and/or accounting documents for Financing Agreements, Grant Agreements, Local Subsidies, Consultancy Contracts, Construction Contracts and Appraiser Contracts before submission to CO.
• reports without delay if the cash holding reaches a minimum level.
• Contributes to the long-term administration decision.

1. Contract and Procurement Tasks

• Carry out procurement procedures for all procurements at Projects level
• Process orders in accordance with GIZ regulations, monitors markets and issues invitations to tender for all procurements at project level.
• Maintain and update the filing system according to GIZ procedures.
• Manage inventories
• Ensure good vehicle management
• Prepare events and provide logistical support

1. Other duties/additional tasks

• Prepare plans for the purchase of equipment and supplies.
• Ensure effective coordination and management of office supplies within the Baidoa office
• Ensure effective coordination with the Admin and Finance Team in Somalia
• Maintain monitoring tools for payments, procurement and contracts