Logistics Assistant – Mogadishu, Somalia

EUCAP

Logistics Assistant – Mogadishu, Somalia

EUCAP

Vacancy for National Staff

LM024 Logistics Assistant

Duty Station: Mogadishu

Availability: As soon as possible

Post Category: Assistant

Group Classification: 3

Reporting Line:

The Logistics Assistant will be under the direct supervision of Logistic Officer and will report directly to him/her.

Main Tasks and Responsibilities:

  • To provide a wide range of administrative and executive support to the General Support Section with the ability to perform these tasks independently or with little supervision, in line with Standard Operating Procedures;
  • To work in the warehouses, to provide correct storage and preservation of Mission items, and assist in the update and control of the inventories;
  • To ensure all Mission items are properly identifiable and/or tagged;
  • To ensure identification of items not fit for purpose, to liaise with other Technical Units for that purpose, for items out of Technical capability;
  • To participate in the export and import projects, and other in-mission cargo transports, namely as interlocutor with Local Authorities, to produce draft documents, to control the good development of the processes;
  • To assist in organising and executing land transportation of cargo;
  • To assist in the preparation of cargo for expedition, and to receive cargo by executing quantity and quality control;
  • To assist the execution of Mission assets maintenance – first and second level – and providing support in third level, as required;
  • To support the Project Managers during Market Surveys;
  • To support the Project Managers in the Quality Control of the contracts in place;
  • To support the Project Managers with Invoices Verification, and production of documents necessary for the good execution of the contracts;
  • To keep track, register and archive all documentation generated at all stages of contract implementation;
  • To maintain good order in the General Support Section physical archives, undertake documents archiving in M-Files data management system and ensure record-keeping;
  • To assist in the Vehicles Fleet Management and Maintenance, including any hands-on task as required by GSS Travel Subsection in coordination with Line Manager;
  • To submit reports;
  • To be available to participate in field trips across the Mission area (Somalia, Somaliland, Kenya) as required;
  • Advise Project Managers on basic Logistic Rules and Procedures, in order to ensure compliance with Standard Operating Procedures;
  • To facilitate the interaction with the local counterparts if needed;
  • To undertake any other related tasks as requested by the Line Manager(s).

Essential Qualifications and Experience:

  • Successful completion of secondary education attested by a certificate;

AND

  • After having fulfilled the education requirements, a minimum of 3 years of professional experience in a relevant field of work.

Essential Knowledge, Skills and Abilities:

  • Good English writing and editing skills, with proficiency in Microsoft Word, PowerPoint, Excel, Outlook, and the Internet;
  • Good communication and analytical skills in both written and spoken English; must be able to express him/herself clearly and concisely in written and oral form;
  • Good language skills in the Local Native language;
  • Good understanding of logistic principles and processes;
  • Honesty and integrity; strong sense of confidentiality and discretion in dealing with staff-related matters and financial issues;
  • Proven interpersonal skills and the ability to harmoniously work in a multi-cultural, multi-ethnic team with sensitivity and respect for diversity;
  • Strong organizational skills and ability to effectively perform the assigned tasks in a dynamic environment;
  • Continuous improvement attitude; ability to learn and apply new concepts;
  • Ability to manage time effectively in order to ensure that tasks are completed within the given timelines; ability to adapt to different situations and to efficiently respond under high-pressure circumstances, while still acting with courtesy.
  • Must be capable to work both indoors and outdoors under extreme conditions, and to load and move heavy equipment as required with adequate tools;
  • Working schedule is day shift with flexibility to respond to urgent and/or after-hour needs. May be required to work on shift during Weekends and Holidays as required;
  • A valid EU category “B” driving license or equivalent.

Desirable Qualifications and Experience:

  • A professional qualification in Logistics, Business Administration, Procurement/Purchasing & Supply chain, Engineering, Maintenance or equivalent;
  • Previous work experience with an international and/or government organisation;
  • Good knowledge of the local market and of suppliers’ databases;
  • Understanding of EU procurement procedures and regulations;
  • Experience in Enterprise Resource Planning programs, namely in Inventory Management;
  • Previous experience in tasks and responsibilities as described above;
  • Ability to provide basic CIS (Communications and Information Systems) support to colleagues in the Duty Station – hardware and software wise;
  • A valid EU category “C” driving license or equivalent.

Special Note:

  • Mandatory requirement to pass security clearances and medical checks.

GENERAL CONDITIONS

Citizenship – Applicants need to have citizenship of Somalia or have to be in possession of a work/residence permit in Somalia.

Integrity – The candidates must maintain the highest standards of personal integrity, impartiality and self-discipline within the Mission. The candidates are not allowed to provide or discuss any information or document as a result of access to classified and/or sensitive information relating to the Mission or respective tasks and activities. They shall carry out their duties and act in the interest of the Mission.

Flexibility and Adaptability – The candidates must be able to work in arduous conditions with a limited network of support, with unpredictable working hours and a considerable workload. They must have the ability to work professionally as a member of a team, in task forces and working groups with mixed composition (e.g. civilian and military staff) and be able to cope with extended separation from family and usual environment.

Availability – The candidates must be able to undertake any other tasks related with the competencies, responsibilities and functions of the respective position within the Mission, as required by the Head of Mission.

Physical and Mental Health – The candidates must be physically fit and in good health without any physical or mental problems or substance dependency which may impair operational performance in the Mission. To ensure duty of care in a non-benign environment, selected candidates shall be able to serve the full period of contract before reaching the normal age of retirement in the country of residence.

Serious deficiencies in any of these general conditions may result in termination of the contract.

  1. ESSENTIAL REQUIREMENTS

The following are essential requirements in respect of national experts to the Missions for all Job descriptions:

Education and Training – The candidate should have a recognised academic qualification under the European Qualifications Framework (EQF)1, or similar, at a level specified in the individual job descriptions.

Knowledge – The candidates should have knowledge of the EU Institutions and Mission Mandate.

Skills and abilities

Language Skills2– Spoken and written proficiency in English as the working language of the Mission. Certain positions may require higher language skills further specified in the individual job descriptions.

Communication and Interpersonal Skills – The candidates must have excellent interpersonal and communication skills, both written and oral. In particular, they must be able to write reports in the working language of the Mission.

Organisational Skills – The candidates must have excellent organisational skills, with the ability to prioritise work to meet deadlines, and a concern for order and accuracy.

Computer Skills – Skills in word processing, spreadsheet and e-mail systems are essential.

Serious deficiencies in any of these essential requirements may result in termination of the contract.

III. ESSENTIAL DOCUMENTS AND EQUIPMENT FOR SELECTED CANDIDATES

National ID card or work/residence permit – The shortlisted candidates will provide the national ID card or work residence permit before the date of the interview.

Education diploma(s)/certificate(s) and/or professional certificate(s) – The selected national candidates must have and present to the mission the university diploma or the professional certificate/diploma, depending on the job description, before signing the contract or taking up the duties. Documents supporting educational qualifications and work experience should be accompanied by certified translations of the original documents in the English language, if issued in another language, in accordance with the European Commission Guidelines for Lifelong Learning, which ensures transparency in higher education and fair and informed judgements about qualifications.

Security Clearance – The selected candidates will have to be security cleared before they will sign the contract of employment.

Certificate/Booklet of Vaccination – The selected candidates must be in possession of a valid certificate/booklet of vaccination showing all vaccinations and immunisations received. They also must be vaccinated according to the required immunisations for the Mission area.

Medical Certificate – The selected candidates should undergo an extensive medical examination and be certified medically fit for Mission duty. As temporary measure and while the COVID-19 pandemic persists, Missions will request an extensive medical examination taking into account the exceptional circumstances of COVID-19 crisis. In a similar manner a dental examination should be certified where it is stated that no eminent dental issues are foreseen. A copy of the result of the medical examination as well as the certification must be provided by selected personnel and sent to the Medical Adviser of the Mission before joining the

Mission. Medical data will be handled with confidentiality and in line with EU Charter of Fundamental Rights and the Standard Operating Procedure on the protection of personal data.

Deficiencies in any of the documents asked for a specific position may result in failure of the selection process.

  1. ADDITIONAL INFORMATION

Gender balance – The EU strives for improved gender balance in CSDP operations in compliance with UNSCR 1325 on women peace and security.

Selection Process – The candidates considered to be most suitable will be shortlisted and, if needed, interviewed by video call/phone, before the final selection is made.

Information on the Outcome – The candidates will be informed about the outcome of the selection process after its completion.

Training – The selected candidates should complete induction and security/medical training upon arrival.

Data Protection – The EEAS, and its Directorate CPCC processes personal data pursuant to Regulation (EC) 2018/1725 on the protection of natural persons with regard to the processing of personal data by the EU institutions and bodies and on the free movement of such data, as implemented in the EEAS by the Decision of the High Representative of the Union for Foreign Affairs and Security Policy of 8 December 2011. The Privacy statement is available on the EEAS website.

Application-Form-National-Staff-Somalia

Deadline for Applications: 12 March 2022 at 16:00 EAT

Application process

Send filled in application to jobs@eucap-som.eu electronically only;

Applications will be considered only when using the Application Form (AF), indicating which position(s) the candidate is applying for;

  • Please, fill in only one application form containing maximum 2 positions you apply for;
  • More than one application form will not be accepted from the same applicant, in case more than one is sent, the earliest will be taken into consideration;
  • Applications should be filled in English;
  • Only duly filled in English application forms will be accepted;
  • Should you need additional employment records, you can modify the application form accordingly;
  • All other forms of applications and/or after deadline submissions will be disregarded;
  • None of the documents submitted will be returned;
  • Due to the high number of applications received in each selection procedure, only shortlisted candidates invited for the interview phase will be contacted.

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