Logistics Officer – Mogadishu, Somalia

VACANCY ANNOUNCEMENT

Logistics Officer

Job Title: Logistics Officer

Reports to: Logistics & Transport Coordinator

Liaises with: All programme staff

Job Location: Mogadishu- Somalia

Contract Details: One year contract with possibility of extension (depending on funding availability). The

Incumbent will undergo three months’ probation period.

Job Summary: Under the direct supervision and guidance of the Logistics & Transport Coordinator, the Logistics Officer will be responsible for procurement of programme goods and services, maintaining proper documentation and filing system, managing Concern fleet, dealing with clearing and forwarding agents, contract preparation, asset and inventory management. The Logistics Officer will also be responsible for ensuring that goods and services required are purchased in the most timely and cost-effective manner, with due regard to quality while maintaining accountability and transparency all times. The incumbent will ensure maintaining effective systems that are in line with Concern and donor procedures.

Main duties & Responsibilities:              

• Adhere to Concern’s procurement policy and procedures based on best value for money in price, quality, quantity, delivery time, etc. Actively engage in purchase of goods/ service for Concern programmes, Concern offices, Concern vehicles as requested
• Check all Supplies Requests and ensure the necessary description, proper coding, and signatures are in place before procurement commences
• Receiving, checking and timely delivery of supplies and equipment to programme locations or sites. Ensure suppliers are paid in a timely manner
• Ensuring proper utilization of all logistical documents; GDN, GRN, SR, Stock cards, etc in the Somalia programme and offices.
• Completes the Supplies Request (SR) tracking sheet and ensures that all relevant parties are aware of the status of purchase requests made on weekly basis.
• Ensure that the preferred suppliers’ list and price index are updated on quarterly basis.
• Maintaining proper documentation and filing systems for Concern Logistics department while ensure that all paperwork is complete in line Concern procedures.
• Ensure proper storage of supplies and equipment in line with Concern’s procedures and standard.
• Effectively manage the Mogadishu stores functions ensuring effective receipt, storage, packaging, dispatch and delivery of supplies, and effective documentation of all stages of the same.
• On a monthly basis, disseminate all spread sheets showing up to date status of stock movements for all Concern Somalia Programme stores.
• Responsible for organizing and managing suitable laborers to efficiently move stocks in consultation with line manager or relevant person in the programme
• Coordinate stores housekeeping, pest control and arrangement
• In collaboration with programme managers, establish weekly transport schedule for different projects with the help of logistics team.
• Based on established weekly schedule and with the support of the Assistant Logistician, organize and manage the programme transport while ensuring safety and efficiency at all times.
• Manage and supervise efficient utilization of transport fuel. This include fuel for office generators.
• Ensure Concern rented vehicles are used solely for the purpose hired – serving Concern supported projects and other Concern affairs.
• Prepare monthly transport report for submission to finance
• Monitor transport movement and ensure vehicles are maintained properly and in good working condition.
• Ensure vehicles insurance and repair works are provided in a timely manner
• Effective and timely handling of grievances between drivers and Concern staff.
• On quarterly basis, maintain accurate and up to date fixed asset and inventory register for all Concern property. Ensure that physical assets counts are conducted on bi-annual basis
• Tag assets purchased upon receipt from suppliers
• Record any movement of assets within or outside of Concern premises
• Ensure repairs and renovations on all physical properties, including office buildings and equipment are carried out in a timely manner
• Communicate with staff on issues affecting the procurement of goods and services
• Participate and contribute as necessary towards Concern’s Emergency response as and when necessary
• Do any other duties as assigned by the line manager

Accountability

In line with Concern’s commitments under the Core Humanitarian Standard (CHS):

• Actively promote meaningful community participation and consultation at all stages of the project cycle (planning, implementation, M&E);
• Work with relevant colleagues to ensure that the Complaints and Response Mechanism (CRM) is functional and accessible, that feedback and complaints are welcomed and addressed;
• Work with relevant colleagues to ensure that information about CRM, safeguarding and expected staff behavior is disseminated among programme participants and communities.

Person specification:        

• University Degree in Logistics, Business Administration or any other related field
• At least three (3) years’ work experience with an international NGO in a similar role
• Excellent communication skills
• Good team player, flexible and capable of working under pressure and with a multicultural team
• Excellent written and spoken English
• Commitment and sympathetic to Concern’s goal, values and principles
• Knowledge of computers: word processing, excel and database management packages
• Certificate from Chartered Institute of Purchasing and Supply, UK or similar institution will be an added value

Disclaimer Clause: This job description is not exhaustive and may be revised by the line manager from Time to time

How to Apply: 

Interested candidates, who meet the above requirements, should submit their applications (cover letter and updated CVs) by email to som.vacancies@concern.net with the subject line “Application for Logistics Officer” by August 31st August 2021

Only shortlisted candidates will be contacted for interview.

Female candidates are strongly encouraged to apply.

Concern Code of Conduct and its Associated Policies: Concern has an organizational Code of Conduct (CCoC) with three Associated Policies; the Programme Participant Protection Policy (P4), the Child Safeguarding Policy and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of programme participants from exploitation, and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context, staff have a responsibility to the organisation to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies. Additionally, Concern is committed to the safeguarding and protection of vulnerable adults and children in our work. We will do everything possible to ensure that only those who are suitable to work or volunteer with vulnerable adults and children are recruited by us for such roles. Subsequently, working or volunteering with Concern is subject to a range of vetting

Checks, including criminal background checking.

 

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