MEDICAL CONSUMABLES – Diinsoor, Somalia 

INVITATION TO TENDER (ITT)

Tender No: Volunteers/SHF/Diinsoor/T2/2025

Project Name: Provision of lifesaving primary health services to vulnerable communities affected by climatic shocks in Diinsoor district.

Project Code: CBPF-SOM-25-S-NGO-36483

Date: 13/08/2025

Invitation to Tender (ITT) of Medical Consumables Tender No: Volunteers/SHF/Diinsoor/T2/2025

To all interest’s bidders:

Volunteers for Relief and Development are hereby inviting you to tender for ‘Medical and Laboratory Consumable’. The tender dossier package is drafted here to provide you with all necessary information required for successful submission of your tender and the applicable regulations. The organization would like to make good use of the opportunity of the competitive tender to enter agreement of delivery with qualified suppliers capable of providing timely delivery and quality service as per requirement.

The tender document entails the following sections:

Section 1: Invitation to tender

1. Background information of the organization
2. General tender overview
3. Awarding criteria
4. Submission deadlines
5. Contacts details

Section 2: Tender Specific information: Detailed requirements for submission of the tender documents including volumes, dates and locations

Section 3: Bidder Response Documents

• Detailed response document is attached
• Articulated Bills of quantities (BOQs) are attached

Section 3: Bidder Response Documents: Annexes: PSEA policy

The last submission of tender documents should be made on 26 Augusta 2025. For details on submission of tender documents please read section 1 For further information regarding submission and requirements, please contact us via email procurment.vrd@gmail.com / nasro.procurement.vrd@gmail.com. Phone Number: (+252 617191255)or deliver the documents by hand to our offices in Baidoa (Luga-Baxsi, opposite Bushra Hospital), Mogadishu (Hodan District, near Fatxi Taleex), or Diinsoor office.

Section 1: Invitation to tender

1. Organization background

Volunteers for Relief and Development is a registered local organizations working humanitarian initiatives to respond to vulnerable communities by protracted droughts and conflicts in Somalia. The main objective of its establishment is reaching the unprivileged communities severing the natural calamities, shocks and manmade disaster. Our main responsibility was to address and mitigate the effects of biting natural and man-made disasters and the socio-economic problems in Somalia. It is an initiative formed to resist prolonged insecurity and droughts in Somalia and the increased lack of humanitarian access and humanitarian services to victims in Somalia

• For more information about the organization, please visit our website. vrdafrica.org

• Project Summary:

Provision of lifesaving primary health services to vulnerable communities affected by climatic shocks in Diinsoor district, South West State of Somalia. We want to establish the delivery of the service competitively through contracting qualified service provider and delivery in accordance with section 2 of the tender.

• Criterion for awarding the tender

 Volunteers for Relief and Development Organization established this competitive tender process to be conducted in fair and transparent manner. The procurement process ensures all bidders are equally assessed and the contract awarding is entirely fair.

The following 2 criterion which are aimed to establish quality service delivery and financially competitive bidding process, are subjected to the evaluation of tenders submitted by every bidder:

• Core submission criteria

The selection will be based on the bidders meeting the specified criteria, with the fully compliant bidder being chosen as the winner, through a fair and transparent evaluation by the procurement committee.

The core criteria will include the following;

• Must be National company
• Profile of the company
• Certificate of incorporation
• Valid certificate of registration
• Valid tax certificate
• Valid website is essential

The above criteria evaluate the bidders’ experience, skill and capability to deliver the services required. This is the next stage of tender evaluation process and the bidders who passed the core submission criteria are fairly subjected to this evaluation process.

The lowest financial submission and appropriated to the available budget cost will also be considered during the evaluation.

4. Bidder Instructions: Submission Timelines and Places
5. Timelines

• This tender document is issued on 13 Augusta 2025 and deadline of submission is 26 Augusta 2025. The submitted bids will be opened and evaluated on 28 Augusta 2025
• Award of contract will be on 30 Augusta, 2025.

1. Documents Submission

All bidders willing to participate in this tendering process are requested to submit their separate quotation with their logo and stamp in accordance with the provided template of bill of quantity and in accordance with section 3 of the tender dossier.

1. Bid Submission

All bids MUST be in the provided format, failure to which the bid is excluded from consideration. Partial or incomplete submissions are not considered for further evaluation.

The tender documents must be submitted with subject title of bellow Email: Volunteers/SHF/Diinsoor/T2/2025

• Bid documents with ITT reference number

Volunteers/SHF/Diinsoor/T2/2025 should be submitted to procurment.vrd@gmail.com / nasro.procurement.vrd@gmail.com. Phone Number: (+252 617191255)or deliver the documents by hand to our offices in Baidoa (Luga-Baxsi, opposite Bushra Hospital), Mogadishu (Hodan District, near Fatxi Taleex), or Diinsoor office.

1. Deadline for Submission

The deadline for submission of bids will be no later than 26 Augusta 2025.

Section 2: Tender Specific Information

This tender focuses on the ‘Medical and Laboratory Consumable’’.

1. Bill of Quantities (BOQS)

S.N	DESCRIPTION	QUANTITY	UOM	UNIT PRICE	TOTAL IN USD
1	Hemo Control, Micro Cuvettes 50’s test strips	8	pack
2	Blood Grouping Reagent Ant  A 10ml	3	Bottle
3	Blood grouping Anti B, 10ML	5	Bottle
4	Blood Grouping Reagent ANT D 1Oml	6	Bottle
5	Urinalysis strip (Coumber 10) 100’s	15	cans
6	BLOOD GLUCOSE Test Strips (GLUCO RX), 50’s	10	cans
7	Glucomter (Glcu RX)	3	Bottle
8	SYPHILIS Test Kit , 30’s	10	pack
9	Plain vacutainers(Red Cap), 100’s	7	pack
10	EDTA Vacutainers, 100’s	8	pack
11	HIV 1+2 Rapid Test Kit (DETERMINE), 100’s	5	pack
12	widal Test kit	8	kit
13	Brucella test kit	5	kit
14	Microscope Slides,  100’s	7	pack
15	Field stain A 500ML	4	Bottle
16	Hemo Control HB machine	1	PCS
17	Field stain B 500ML	5	Bottle
18	Oil Immersion 100ml	2	Bottle
19	RDT, 25 tests (PARACHECK)	8	pack
20	Lancet-blades 100’s	12	pack
21	Centrifuge	3	pcs
22	Pregnancy Test strip, 50’s	10	pack
23	Strile guaze, 100’s	90	PCS
24	Microscope Bi nocular	1	pcs
25	GAUZE SWAB,non sterile, 12ply, 10x10cm, 100’s	20	packs
26	PLASTIC SACHETS for tabs,Printed, 5x10cm,100s	2,800.00	packs
27	CATHETER IV, 22G / 25mm, sterile,50’s	12	packs
28	CATHETER IV, 24G/19mm, sterile,50’s (B.Braun)	13	packs
29	SYRINGE 5mL, Luer lock,  disposable,100’s	12	packs
30	SYRINGE 20ml, Luer lock, disposable,100’s	30	packs
31	SYRINGE 10ml, Luer lock, disposable,100’s	35	packs
32	NEEDLE 21G,Luer lock,disposable, 0.8x40mm,100’s	40	packs
33	NEEDLE 23G,Luer lock,disposable, 0.6x25mm,100’s	30	packs
34	Otoscope “mini Heine” with battery handle, S	5	PC
35	Delivery kits ( 2scissors,1 roll cord tie,2 artey forcep,2 needle holder, 2surgical drum, 1machintosh)	10	Set
36	Hb test machine-mission plus	11	Piece
37	Stethoscope- double strand Litmans	25	pcs
38	Thermometer, clinical, digitial 32 -43 C PAC 5	15	pcs
39	Hb test machine-Hemocue 301	15	Piece
40	Sphygmomanometer, anaeroid, simple	20	PC
Total

Section 3: Bidder Response Documents

This response documents serves as a checklist for the submitted requirement documents by the bidder. Other supporting information required is also contained in the bidder response documents.

• Bidder Details:

Bidder Information
Company Name:
Company Address:
Contact person information
Name:
Telephone:
Email:
Company Information
Company Registration no.
Valid registration
Tax ID number
Declaration of previous relationships
Did your company deliver has any prevous relations with this organization?
If yes, please provide details of the service provided?

 

We, the bidding company, hereby confirm that we submitted the following
SN	Sections	Indicate Yes/NO
1	Company Profile
2	Certificate of incorporation
3	Valid tax compliance certificate

 

Name of bid submitting company
Name/title of representative
Signature
Date
Stamp:

Section 4: Annexes

1. Prevention of Sexual Exploitation and Abuse (PSEA), child protection and code of conduct

Prevention of Sexual exploitation and abuse (PSEA) by humanitarian aid workers directly contradicts the principles upon which humanitarian action is based and represents a protection failure on the part of the aid community. SEA inflicts harm on those whom the humanitarian community is obligated to protect, as well as jeopardizes the credibility of all assistance agencies. We do not tolerate any form of Sexual Exploitation and Abuse, including child abuse. Any individual or entity contracted by is required to abide the PSEA policy as part of the terms of this contract.  Any breaches of the policy will be considered gross misconduct and grounds for termination of contract. 

Company Name: 

Name of Representative: 

Signature:

Date:

 

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