Medical Supply Chain Officer – Somalia & Somaliland

Job Description Position:

Medical Supply Chain Officer

JOB CATEGORY: Program
DUTY STATION: Hargeisa/Mogadishu

EMPLOYMENT TYPE: Full-time

SALARY SCALE: Not Specified

Hello Hello! Alight is recruiting a Medical Supply Chain Officer for our program to be based Hargeisa & Mogadishu. You’re interested in joining us? Welcome, we’re happy you’re here!

If you join us, you will find…

A team with deep experience in co-designing solutions that create new value around the world. We know we need to always be better, and we believe in the power and abundance of everyday people, everywhere, to change the world with us.

A culture of radical accountability to our customers –as we help build a meaningful life for and with the displaced, we ask them what they want and then deliver on it.

The overall objective of the ALIGHT Horn of Africa in Somalia/Somaliland program is to prevent death and alleviate human suffering among affected internally displaced persons (IDPs) in settlements and host communities where we work. ALIGHT has embarked on WASH, Health, Nutrition Protection, shelter, and livelihood activities in the lower juba, Middle Shabelle, Banadir regions of Somalia, and Sool, Sanag, Maroodi Jeex region of Somaliland further scaling up to other parts of the Country. ALIGHT Horn of Africa is taking a multi-sectoral approach in responding to the severe drought conditions through a range of activities including Health, Nutrition, Relief Commodities, and WASH.

ALIGHT Horn of Africa has offices in Mogadishu, Kismayo, Dhobley, Hargeisa, Las Anod, Addis Ababa, Mekelle and a liaison office in Nairobi, Kenya. ALIGHT is working closely with national and regional authorities and with several Somalia-based international and national organizations to galvanize coordinated lifesaving humanitarian assistance to the people in need.

Manage the overall supply chain operations for ALIGHT warehouses, a facility, or multiple facilities, including quantification, purchasing, storage, inventory of materials, and distribution to the health facilities and end users. Makes recommendations to improve productivity, quality, and efficiency of operations to meet established ALIGHT Health and Nutrition sector goals. Coordinates and resolves issues regarding existing and new products. Oversees most day-to-day operations of the warehouses and pharmacists across Somalia and Somaliland. Interacts with customers to ensure needs are being met.

PRIMARY DUTIES/RESPONSIBILITIES

• She /He will ensure the placement of proper pharmaceutical supply chain information systems in all the project areas and will be involved in all supply chain technical fields of expertise (pharmaceutical quantification, consumption monitoring, and order compliance and Verification).
• Facilitate the medical procurement process in coordination with the Procurement and Logistics Unit, including contributing to the development of Standard Operating Procedures (SOPs) on pharmaceutical procurement and adequate stock monitoring mechanism, by ALIGHT policies and procedures, in a transparent, accountable, efficient, and cost-effective manner.
• Periodically evaluate health logistics inventory and needs, focusing on health facilities, mobile medical activities, and outbreak response (Infection Prevention and Control required to support the health emergency response.
• Check that medical supplies for disease outbreak response including for mobile teams meet the required standard, and are delivered promptly.
• Analyse demands, prepare regular forecasts, calculate replenishment orders and initiate procurement accordingly for medicines, including medical supplies and commodities.
• Ensure timely reporting on stock status, to help health staff with planning stock distribution and stock replenishment.
• Supervise medical stores ensuring security and maintenance, and make sure that medical stocks are kept in proper storage conditions (i.e. temperature-controlled and packaging)
• Ensure accurate and complete documentation is prepared for all deliveries.
• Provide technical support and capacity building to relevant ALIGHT Health and Nutrition implementing partners and relevant Ministry of Health staff in the field of medical product supply chains.
• Provide technical assistance in the management of the ALIGHT pharmaceuticals and medical supplies stock on a day-to-day basis and ensure that guidelines are in line with the ALIGHT procedures.
• Contribute to the development and implementation of supply chain management of essential drugs and medical consumables technical work plan and follow up of its implementation.
• Assist the Health & Nutrition   Program team of Save the Children to establish an essential recording/tracking system for all necessary documentation of the drugs and medical supplies received, stored, and issued and ensure that they are retrievable.
• Ensuring full compliance of all programmatic & administrative activities with Save the Children rules, regulations, policies, and procedures; Dispatch: facilitate and follow up stock dispatch and payments to the supplier.
• Ensuring that the disposals of expired medicines are according to Save the Children safety standards, waste management protocols, and National legislation when existing, in cooperation with other responsible units.
• Provide regular supportive supervision on quality stock management of health kits using bin-card and stock cards at health facilities and district health office.
• Prepare monthly, progress reports on all the activities relating to essential medical supplies, and support the documentation of the best practices.
• Participate in the rapid Response team to provide humanitarian support to the conflict-displaced people based on the gaps identified
• The post holder will comply with all relevant Save the Children Policies and procedures concerning Child Safe Guarding, Human Trafficking and Modern Slavery, Fraud Bribery and Corruption, and the Code of Conduct
• Collect GRN from warehouse for incoming items and send to country office to effect payments.
• Ensure that all supply requests from the programs are facilitated in a professional manner and following ALIGHT logistics and financial guidelines as well as donor rules and regulations