Movement Control Assistant – Nairobi, Kenya

UNITED NATIONS SUPPORT OFFICE IN SOMALIA (UNSOS)

UNITED NATIONS CORE VALUES: INTEGRITY, PROFESSIONALISM, RESPECT FOR DIVERSITY THIS POSITION IS OPEN TO LOCAL RECRUITMENT AND DOES NOT HAVE INTERNATIONAL ALLOWANCES OR BENEFITS.

FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY

DEADLINE FOR APPLICATIONS	:	08 JANUARY 2022
DATE OF ISSUANCE	:	10 DECEMBER 2021
FUNCTIONAL TITLE	:	MOVEMENT CONTROL ASSISTANT
LEVEL	:	GL-5
SECTION	:	MOVEMENT CONTROL
LOCATION	:	NAIROBI
DURATION OF CONTRACT	:	ONE (1) YEAR FIXED TERM APPOINTMENT
VACANCY ANNOUNCEMENT NUMBER	:	UNSOS/MOVCON/030/2021

Special Notice

This position is funded for an initial period of one year. Extension of appointment will be subject to budgetary approval. This position is subject to local recruitment pursuant to United Nations staff rule 4.4. All staff in the General Service and related categories shall be recruited in the country or within commuting distance, irrespective of their nationality and of the length of time they may have been in the country. Local laws governing employment for non-nationals will be observed by the United Nations. A staff member subject to local recruitment shall not be eligible for the allowances or benefits exclusively applicable to international recruitment.

Interested applicants who are working with UN Contractors must fulfil the obligations of their contracts with the UN Contractors in order to be eligible to apply for this vacancy.

The United Nations Secretariat is committed to achieving 50/50 gender balance in its staff. Female candidates are strongly encouraged to apply for this position.

Organizational Setting and Reporting Relationships:

This position is based in the Movement Control Section within the United Nations Support Office in Somalia (UNSOS), in Nairobi. The Movement Control Assistant is under the direct supervision of the Chief, Passenger Services Unit in Mogadishu, through Senior Movement Control Assistant in Nairobi.

Responsibilities:

Within delegated authority, the Movement Control Assistant will be responsible for the following duties:

Main functions

• Processes cargo movement requests for air/ground transportation and follows-up delivery of freight to destination.
• Organizes passengers’ boarding and disembarking.
• Organizes loading and unloading cargo into/from the aircraft.
• Prepares flight documentation, statistics and ensures accuracy.
• Coordinates work of outsourced loaders.
• Ensures established procedures are in place and aviation safety regulations are followed.

Major duties and responsibilities

• Receives and registers cargo movement requests for air/ground transportation.
• Receives supplies from different sections, arranges for transportation and follows up from delivery to destination.
• Coordinates transportation of cargo by air and/or road with Air Operations and Transport Section, respectively.
• Ensures proper and safe storage of inbound and outbound cargo.
• Ensures proper packing and marking of cargo items, including dangerous goods.
• Informs appropriate consignees on delivery of items.
• Provides technical advice and guidance to personnel involved in cargo movements.
• Compiles and maintains cargo statistics related to air/ground movements.
• Coordinates work of outsources loaders at the airport.
• Prepares cargo manifest and ensures its distribution to all concerned parties.
• Facilitates embarking/disembarking of passengers at the airport, and loading/unloading of cargo.
• Ensures that loading of the aircraft is conducted in accordance with the published daily schedule and cargo manifest.
• Checks in passengers against passenger manifest issues boarding passes and organizes passengers transfer for aircraft boarding.
• Performs pre-boarding briefing for passengers and monitors the safety briefing performed by the aircrew.
• Facilitates immigration and customs formalities for passengers.
• Ensures that passengers’ baggage is weighted, measured, labelled, manifested and loaded into the aircraft.
• Ensures the General Release from Liability Form (waiver) for non-UN passengers is in place and retained before boarding.
• Reports time of take-off and landing of UN aircraft to Air Operations Center.
• Receives the Aviation Risk management check list from aircrews and informs Air Operations center of safety concerns if any.
• Ensures established procedures are in place and aviation safety regulations are followed.
• Provides assistance to VIP passengers, if required.
• Carries out duties in Passenger Booking Cee, if required.
• Performs the flight monitor duties or other duties as and when needed.

Competencies:

Professionalism: Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Team Work: Works collaboratively with colleagues to achieve organizational goals; Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; Places team agenda before personal agenda; Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Client Orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; Establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; Keeps clients informed of progress or setbacks in projects; Meets timeline for delivery of products or services to client.

Qualifications:

Education:

High school diploma or equivalent is required. Additional technical/vocational qualifications in logistics, transportation or management is required. Valid national driving license is required. Computer literacy in word processing, spreadsheets and database.

Experience:

A minimum of five (5) years of progressively responsible experience in aviation, movement control related services or general experience in the field of transport.

Language:

English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage.

Assessment Method

Evaluation of qualified candidates for this position may include a substantive assessment which will be followed by a competency-based interview.

How to Apply:

Qualified candidates may submit their applications including their United Nations Personal History form (PHP) to the address mentioned below quoting vacancy announcement number and functional title on the subject line on or before the deadline. The PHP is on the https://unsos.unmissions.org/jobs. Applications submitted after the deadline 08 January 2022 will not be accepted. Curriculum Vitae (CV) will not be accepted. Only shortlisted applicants will be contacted for interview. FEMALE CANDIDATES ARE PARTICULARLY ENCOURAGED TO APPLY

Email: recruitment-unsos@un.org

Kindly attach copies of relevant academic cerificates, valid national driving license, Passport and or National Identification Card. These are required as part of your application for consideration of eligibilty.

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs.

THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING).

 

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