2023-04-26

National Emergency Coordinator (NEC) – Mogadishu

Mogadishu
Posted on April 26, 2023

SOS Children’s Villages International

National Emergency Coordinator (NEC) – Mogadishu

SOS Children’s Villages invites applications from suitably qualified and interested candidates who fulfill the eligibility criterion for the below position.

Position title : National Emergency Coordinator (NEC)

Reporting To : PDQ Director

Location : Mogadishu

MA : Somalia

Job Summary:

The National Emergency Coordinator is responsible for the emergency responses in Somalia together with the National Director, PD Director, Safety & Security Advisor and Area Managers. The NEC also defines the operational emergency strategy in collaboration with the GER Unit including the development of a national emergency framework. The NEC develops and effectively implements the emergency programs in Somalia, according to the organization’s policies and according to international and national laws and regulations. The NEC represents and defends the organization’s interests towards third parties (government, NGOs, donors). In addition, the incumbent effectively identifies, mobilizes funds and also properly plans and coordinates all resources (human, material and financial) for the emergency interventions in Somalia.

By joining us, you will enjoy a diverse and motivated team and a conducive work environment. The position will be based in Mogadishu, but you will have extensive travel in the country, region and beyond as you work with both a national and global team to drive the growth of income and portfolio of public grants in the region through grant acquisition and management. You will play a critical role in building the capacity of the country office in grant acquisition, effective grant management as well as strategic donor engagement, positioning and partnerships with key institutional actors.

While all other competitive benefit packages remain constant, we offer you one of the challenging tasks that would help you maximize your potential and make a real difference in the lives of Children and young people across Africa.

Key Roles and Responsibilities

Emergency Preparedness & Response – EPREP

Steers the development of Emergency Preparedness & Response (EPREP Plans) for MA Somalia and ensure alignment of existing Emergency Response policy.
Update and revise SOS Somalia’s Standard Operating Procedures for Emergency Preparedness & Response
Prepares and manage the budget of the National Emergency Preparedness and Response EPREP Plans for the MA
Ensures implementation of quality standards as described in guidelines, policies and regulations for all emergency and health programs.
Regularly monitor and analyze the environmental, political, humanitarian and general situation across the country and identify potential emergency threats to our programmes.
Prepare and submit regular updates to IOR & GER on the emergency situation of Somalia including Monthly situation report

Grant acquisition

Lead communication within the organization in terms of the funding environment and potential opportunities for resources mobilization ,
Actively identifies emergency funding opportunities both from within and outside of Somalia
Prepares for annual national call for proposals for humanitarian projects and liaises with IOR IPD and ER teams to inform them on pre-determined funding calls
Works closely with IOR ER Advisor and IOR PD Advisor to validate and review draft proposals
Prepares T14a forms for all MA-led humanitarian projects exceeding 500,000 EUR and obtains relevant GSC approvals prior to submission.

Program Development and Quality:

Leads the development of Emergencies programme proposals specially health and nutrition programme proposals
Organizes project formulation and kick-off meetings in collaboration with PSAs and/or IOR
Leads revised approach adaptation of new recommendations (e.g.Covid 19) and compliance updates for ongoing emergency and health programs from donors, government and clusters.
Coordinates, monitors and assesses the quality of EP donor reporting by making sure that donor requirements are met during the project management phases
Collaborate with the programmes and finance colleagues to monitor project burn rate on a monthly basis
Create program calendar for the key events and provide administrative support to programme development unit

Donor Contract Management for Health and Nutrition Programmes

Responsible for Donor Contract Management (DCM) of all health & nutrition programmes funded through Institutional (restricted) donors, including contract preparation, development of consortium agreements, teaming agreements; and compliance with donor requirements such as the timely submission of reports.
Develop, maintain and monitor a risk register and donor compliance check lists for each grant of health and nutrition, ensuring compliance to all donor requirements
Update the grant management system (ProDIGI) for the management of all emergency health and nutrition grants.
Ensure all funding files, (electronic, system and paper) are complete and kept up to date.
Undertake routine donor contract administration for country programmes including maintenance of records on donor contracts.
Establish a close working relationship with the Finance and Program Departments and provide advice to ensure synergy in donor budgeting, contract management and reporting.
Manage grant contractual amendments and obtain approvals where necessary
Support the IPD Manager with quarterly IPD KPI reporting to IOR

Reports and Communications Function

Prepare technical donor report for the different emergency grants – initiating communications regarding project reports preparations from project teams in the field.
Review reports prior submission to the donors and program director;
Ensure all report meeting the highest quality of reporting standards.
Develop project /program reporting tracker sheets and make the necessary follow-ups and heads-up.
Contribute to the Annual organisational report
Developing Communication and impact related success story for SOS Somalia country program in close collaboration with the IPD unit.

Capacity Building and development

Support relevant staff in understanding humanitarian responses and emerging outbreaks coordination in Somalia to optimize humanitarian programming, improve decision-making and leadership skills.
Establishes and trains emergency response teams/committees at the location level to improve service delivery to those in need of humanitarian assistance.
Joins and or initiates the recruitment process of emergency and health project staff and leads the onboarding process of the key staff project staff.
Ensures the organization of initial and ongoing essential trainings for Project Coordinators and health care workers.

Partnership building and Advocacy

Monitors national Emergency and health strategies of the federal, state and other key actors and planned future developments of the sector as well as gaps in Humanitarian responses.
Participates in national initiatives aiming at improving conditions and changing policies and practices of the humanitarian responses in the country
Develops and maintains contacts, exchanges information and develops partnerships with key stakeholders of the humanitarian sector (Government, NGOs, INGOs, donors).
Represents the organization at national and regional humanitarian/ emergency meetings and forums and contribute to organizational practices improvement.

Skills and Qualifications

Required skills, Competencies and Experience:

Proven expertise and understanding of emergency preparedness and response, and development issues with a relevant technical competence in emergency needs assessment, project design, development and implementation.
Extensive field experience in emergency and development programme management, preferably with non-government organizations.
Substantial experience of non-formal, participatory training and staff development.
In-depth knowledge of their own area of work.
Good understanding of humanitarian issues, with experience of/or ability to work directly with local NGOs or communities.
Knowledge of Somalia in terms of its political, economic and social trends plus a good understanding of the key development and humanitarian issues in the region.
Sympathy with the aims and objectives of organization and a commitment to humanitarian principles and the Red Cross and INGO’s code of conduct.
Proven track record in writing winning grant proposals to institutional donors and in leading the proposal development process
Demonstrated experience of integrated gender and diversity into humanitarian response programmes.
High-level interpersonal, influencing and communications skills.
Competent to work with significant levels of autonomy and as a team player.
The ability to take the initiative and proven ability to work creatively, innovatively and effectively to make decisions with limited direct supervision.
Consistently approaches work with energy and a positive, constructive attitude.
Behavioral role model for peers and fellow team members.
Demonstrated ability to effectively develop project plans and budgets and ensure timely delivery of results.
Proven analytical skills and ability to think strategically and implement
Ability to work in participatory manner with staff to assess needs, implement and monitor activities.
Excellent organizational and problem-solving skills.

Qualification, Skills and Job Competencies

Master Degree in any of the following subject or combination of Disaster Management or Development Studies, Public Health and Nutrition, International Relations or equivalent working experience
Experience or Education in one of the following fields is an asset: Health in emergencies, Nutrition, WASH and food security
A Holistic understanding of program design and development especially in the sectors of Health, Nutrition and livelihoods are critical for this role.
He/she should have 5-8 years extensive experience in planning, securing and managing funds from institutional donors as well as a thorough understanding of development programming. Experience in social science research is an added advantage.
A thorough understanding of DCM, PCM, and training approaches is required.
The Candidate should have the following competencies, leadership, and innovation, flexible, self-drive and have the ability to work very fast and under strict deadlines.
The candidate should have excellent skills in proposal and report writing
Excellent interpersonal, networking and communication skills with the ability to represent SOS CV in donor forums, develop partnerships with other NGOs
Experience of capacity building non-funding staff in all aspects of funding and contract compliance.

Safeguarding Commitment

SOS Children’s Villages Somalia holds strict child safeguarding principles and a zero-tolerance policy for conducts of sexual harassment, exploitation and abuse in the workplace and other places where the organization’s activities are rendered. Parallel to technical competence, recruitment, selection and hiring decisions will give due emphasize to assessing candidates value congruence and thorough background checks, police clearance reference check processes. SOS Children’s Villages organization is committed to safeguarding the rights of the children and therefore, is expected that every individual who joins with SOS Children’s Villages Somalia understand his/her responsibility in protecting and keeping children always safe.

How to apply

Interested applicants should send their applications with a CV, clear subject line and scanned copies of your academic and professional certificates indicating telephone numbers and three referees to: this email hr.so@sossomalia.org

Closing date is 9th May ,2023.

Competent Female candidates are encouraged to apply.

Only short listed candidates will be contacted.

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