(Position Title)

(In one sentence, state why the job exists)

Procurement

• Prepare complete documentation for procurement of medicines and medical supplies.
• Prepare payment dossiers (the complete documentation above plus signed delivery notes, packing lists, original invoices and demand for payment forms) for medicines and medical supplies.

Transport

• Facilitate efficient coordination for the movement of goods from the supplier to the storage facility
• Facilitate in-country transport of procured items
• Supervise and maintain relationships with transporters.

Warehousing

• Ensure medicines and medical supplies, including cold chain items, are properly stored.
• Supervise the daily entry and dispatch of medicines from the Stock.
• Supervise and Update the Stock Fulfilment Plan and support contingency requirements.
• Ensure consistency of warehouse documentation and reporting.
• Drive improvements in stock reporting accuracy for medicines and medical equipment inventories.
• Ensure physical inventories are conducted on a monthly basis and communicated to the Program coordinator and logistic manager.
• Capacity building staff in the accurate reporting and stock management.

• Ensure loss reports are drafted and sent to the Finance and Operations Manager and the logistic manager.

• Maintain asset list and submit monthly revisions to the Project Manager and Nairobi Finance and Logistics Manager.
• Check that deadline for medicines deliveries to the field teams is respected. Perform Spot checks.
• Supervise that the Warehouse is appropriately set up, clean, and security conditions are respected.

Documentation

• Ensure that documentation is regularly sent to the final storage location and that necessary documentation is ready to move should an evacuation be needed.
• Maintain Waybills and Receipts of goods in support of GIK documentation.
• Ensure SOLO related documentation is maintained, including asset tracking and Right of Use agreements etc.

Communication

• Maintain a transparent, honest and supportive communication structure with colleagues to keep them informed of logistical activities and requirements.
• Develop and maintain positive relationships with suppliers, local authorities, other NGOs, and other stakeholders, representing SOLO and ensuring good cooperation and partnerships.

Quality & Compliance

• Ensure the logistic department is compliant with SOLO guidelines, policies, and procedures and adherent to applicable donor guidelines.
• Promote and use the SOLO’s operating procedures, and ensure that all standardised formats are used and followed.
• Be aware of loss or fraud in logistical activities and procedures. Proactively prevent such occurrences by working with relevant line managers to improve transparency and ensure the best use of SOLO’s assets and resources.
• Ensure all relevant staff receive training, advice, and coaching regarding logistical procedures, internal controls, and donors’ logistical requirements.
• On request, perform any additional duties or instruction given by the health and nutrition coordinator

• Strong working knowledge of English and Somali (spoken and written).
• Work experience in logistics, preferably in an NGO setting.
• Able to make decisions. Can prioritise work to meet deadlines.
• Competent with administrative tasks. Problem-solving ability. Attention to detail.
• Quick learner with a practical, precise approach

§   Panning and organisation

§   Interpersonal skills

§   Customer orientation

§   Problem solving

§   Ability to work under pressure, (planning, prioritisation, Multitasking and delegation)

§   Accuracy

§   Cooperation