2023-03-17

Operations Assistant – Mogadishu

EUCAP Somalia

EUCAP

Vacancy for National Staff

LM007 Operations Assistant

Duty Station: Mogadishu

Availability: As soon as possible

Post Category: Officer Level

Group Classification: 2

The Operations Assistant will be under the direct supervision of the Head of Operations (HoOps) and will report to him/her.

Main Tasks and Responsibilities

To support HoOps in his/her daily work;
To draft HoOps’ correspondence and to guarantee follow up ensuring confidentiality;
To provide general administrative support to the Line Manager and the Operations department as requested, and perform general office duties;
To identify and coordinate activities that are common to all Field Offices, performed by National Staff assistants (that have Ops function and supporting role);
To prepare talking points for the HoOps ahead of meetings with Somali interlocutors;
To arrange and participate in meetings, conference and other events, to prepare and distribute meeting reports;
To support guest and event management at the MHQ;
To keep and update names and contact details of HoOps’ interlocutors;
To draft and distribute invitations for internal briefings and meetings;
To take minutes at internal briefings and meetings;
To translate for the Line Managers and Operations Coordination Team from Somali to English and vice versa during meetings, events, conferences, etc….and translating of written Somali (newspaper articles, correspondence, letters, strategic documents, concepts, etc.) into written English and vice versa;
To maintain the highest level of confidentiality when dealing with assigned tasks and responsibilities as well as with all EUCAP`s documents and information;
To undertake any other related tasks as requested by the Line Manager(s).

Essentials Qualifications and Experience

Successful completion of University studies of at least 3 years attested by a diploma;

AND

After having fulfilled the education requirements, a minimum of 3 years of relevant professional experience.

Essential Knowledge, Skills and Abilities:

Proficiency in Microsoft Word, PowerPoint, Excel, Outlook and Internet;
Excellent communication skills both in written and spoken English, to be able to express ideas and concepts clearly and concisely in written and oral form;
Ability to prioritize and perform, with limited supervision, multiple tasks in an energetic environment with multiple priorities;
Excellent administration and organisational skills;
Strong sense of confidentiality and discretion in dealing with strategic sensitivities, staff-related matters and financial issues;
Ability to work methodically, accurately and with attention to details as well as to tight deadlines;
Flexibility and ability to work effectively under pressure, in difficult circumstances, as well as ability to communicate with personnel at all operational and strategic levels;
Punctuality and timeliness in undertaking tasks and delivering outputs, and ability to flag any issues that may hinder the delivery of the outputs to line managers;
Proven interpersonal skills and the ability to establish and maintain effective working relations in a multicultural, multi-ethnic environment with sensitivity and respect for diversity.

Desirable Qualifications and Experience

A professional qualification in Human Resources, Administration or equivalent academic or professional training;
Previous work experience with an international organisation;
Previous work experience in administration;
Willingness to work long irregular hours when needed and still deal helpfully and courteously with all contacts;
Good experience in collecting and analysing data for preparing reports.

Special Note

Deadline for Applications:	5 April 2023 at 16:00 EAT
E-mail Address to Send the Job	jobs@eucap-som.eu
	• Application form can be downloaded from:
Application process	• Send filled in application to jobs@eucap-som.eu electronically only;
	• Applications will be considered only when using the Application Form (AF),
	indicating which position(s) the candidate is applying for;

Please, fill in only one application form containing maximum 2 positions you apply for;
More than one application form will not be accepted from the same applicant, in case more than one is sent, the earliest will be taken into consideration;
Applications should be filled in English;
Only duly filled in English application forms will be accepted;
Should you need additional employment records, you can modify the application form accordingly;
All other forms of applications and/or after deadline submissions will be disregarded;
None of the documents submitted will be returned;
Due to the high number of applications received in each selection procedure, only shortlisted candidates invited for the interview phase will be contacted.

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QaranJobs.com

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Telegram: https://t.me/qaran_jobs

Application: https://play.google.com/store/apps/details?id=com.qaran.jobs

To apply for this job email your details to jobs@eucap-som.eu