Personal Assistant – Mogadishu, Somalia

BANKIGA DHEXE EE SOOMAALIYA

البنك الصومالي المركزي

The role of the P.A is to free the Executive’s time from organizing and administrative tasks so that they can spend maximum time on strategic tasks. The roles also include making travel arrangements and booking accommodation.

2-  General Description

The P.A works with senior staff to provide one-to-one support. Typically PAs supports the Executive offering administrative help such as monitoring a manager’s email, drafting communications on their behalf, planning and organizing meetings and their travel.

The P.A needs to have a deep understanding of the Bank and know who the key personnel are, as they are representing a senior member of staff. For this same reason, it is important a PA has great interpersonal skills, is well-presented and professional.

3-  Duties and Responsibilities

• Reporting to senior management and performing secretarial and administrative duties.
• Typing, formatting, and editing reports, reviewing documents, and presentations.
• Entering data, maintaining databases, and keeping records.
• Liaising with internal departments, answering calls, and making travel arrangements.
• Managing internal and external correspondence on behalf of Executive Director.
• Scheduling appointments, maintaining an events calendar, and sending reminders.
• Copying, scanning, and faxing documents, as well as taking notes and briefings.
• Preparing facilities for scheduled events and arranging refreshments, if required.
• Ordering office supplies and replacements, as well as managing mail and courier services.
• Reminding the Executive of important tasks and deadlines
• Typing, compiling and preparing reports, presentations and correspondence
• Observing best business practices and etiquette.

4-  Qualifications

Education:

• Bachelor’s degree in Business Administration, Mass Communication, English Literature and/or equivalent Professional Certificate in Secretarial, Office Administration or related training.

Experience:

• At least 3 years practical Secretariat Experience

Language:

• Operationally fluent in both Somali and English.

5-  Functional and Organizational Skills

• Discretion and trustworthiness: you will often be party of confidential information
• Flexibility and adaptability
• Good oral and written communication skills
• Organizational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Communication skills
• A knowledge of standard software packages and the ability to learn company-specific software if required.

Application Procedure:

Qualified national applicants with required skills are invited to submit their electronic applications and updated resumes through email; recruitment@centralbank.gov.so and copy to gm@centralbank.gov.so not later Than 31^st January 2021 Job, midnight Mogadishu time. Incomplete Applications and those received after deadline will not be considered. Per newly approved human resources policy, Central Bank is equal opportunity employer and female applicants are highly encouraged to apply. Please note Only shortlisted candidates will be contacted.