Gode, Somali

Your role….

As a Procurement and Liaison Officer, you will be in charge of the following

Procurement

• Developing annual procurement plan for the location and act accordingly;
• Receiving and reviewing purchase request (PR) in accordance with the plan and budget;
• Ensuring purchase requests (PR’s) are adequately specific and complete
• Based on the approved PRs, preparing Request for Quotation (RFQ), facilitate RFQ/bid opening, do bid analysis and preparing Purchase Request (PO) for selected suppliers and ensuring compliance to SOS CVE’s procurement policies
• Advising staff on specifications, prices, availability and other procurement matters
• Ensuring detailed understanding and application of the appropriate policy and procedure is followed in solicitation and receipt of quotation and all steps of procurement process
• Ensuring that incoming materials from suppliers are in good order and properly checked before receipt
• In collaboration with purchase/bid committee, conduct competitive procurement process and procuring requested materials
• Preparing all purchase orders, invoices for accuracy and completeness before forwarding for review
• Analyzing the local market and keeping an updated database of local suppliers corresponding to SOS CVE needs and eligibility criteria (quality, price, service, and ethics), send the updated supplier list with the monthly report.
• Maintaining records/files of all purchases with relevant information
• Ensuring the obtaining of GRN’s (Goods Received Note) for goods delivered to store

Liaison

• Liaises with different government offices, Private Organization, INGO, LNGs and other stakeholders to facilitate the organizational business whenever the needs arise at the programme location.

Logistics

• Providing logistic support to domestic travels, such as arranging lodging and local transportation;

• Providing logistics for program location events, such as conferences, workshops, trainings and meetings

• Follow up and ensuring the provision of monthly report of vehicle usage

• Ensuring vehicle status reports are submitted periodically
• Ensure maintaining of a logbook for each vehicle
• Maintaining records of maintenance and services cost of every vehicle and compiles monthly vehicle expenditure report
• Organizing vehicle accident documents and reports for insurance purposes.
• Responsible for implementing SOS CVE’s fleet management guidelineSupervise the management of vehicles in the pool: (maintenance, daily movement)

Child safeguarding

• Responsible to take part in  awareness raising sessions and capacity building trainings in relation to Child Safeguarding to prevent and protect children and young people from all forms of abuse, abandonment, exploitation, violence and discrimination
• Supporting children and young people to make them understand the CS risks and protection mechanisms
• Responsible to report any CS suspicion, concern, allegation or incident immediately, following Child Safeguarding reporting procedures. CS reports should be made to the CS team at programme level and/or to the respective line manager   .