Procurement and Logistics Officer – Mogadishu, Somalia

Project Background:

The USAID/Somalia Market-Based Resilience for Marginalized Populations (MB-RMP) activity will work with the Somali government and people to ensure drought resistant agriculture and livelihood diversification for rural and urban households, as well as robust private sector engagement for inclusive economic opportunities for marginalized groups. More specifically, MB-RMP will provide targeted technical support and capacity building to strengthen resilience to climatic shocks for agriculture systems, increase the capacity of the private sector to include urban migrants and displaced persons, and increase marginalized households’/businesses’ access to finance and domestic remittances.

Position Summary:

The Procurements and Logistics Officer (PLO) is responsible for efficient execution of procurement and logistics functions of the MB-RMP program. Under the supervision of the Procurement and Logistics Manager (PLM), the PLO will carry out the procurement and delivery of goods and services, ensuring effective and timely implementation of program activities and seamless logistics for programs and operations in Somalia in accordance with USAID rules and regulations and DT Global policies and procedures. The PLO will also be responsible for ensuring the sound management of MB-RMP’s property and inventory.

Duties and Responsibilities:

Ensure cost effective and timely procurement for project operations and programmatic requirements, respecting all established procurement policies and procedures for DT Global as well as USAID rules and regulations

Receive and respond to approved procurement requisitions through DT Global Online (DTGO), ensuring that all procurement actions follow the proper sequence, including receiving purchase requests, preparation of tenders, evaluation of offers, issuance of contracts, and taking delivery of goods and services

Verify that appropriate authorization and approvals are in place prior to procurement

Conduct market surveys on request and maintain file on market prices for commonly-bought items Collect quotations and bids from the market for purchase requests as assigned

Participate in bid evaluations and prepare requests for exemption from competition, if needed

Assist Program and Operational personnel in regular procurement planning meetings as required Assist staff as needed on creating clear and concise purchase requests and other documentation

In coordination with the program staff, ensure that all purchases for program activities fall within the approved budgeted amount

Maintain professional communication with all suppliers; keeping record of all key suppliers, updating vendor lists on a regular basis

Follow up with vendors to ensure timely delivery of goods and services, ensuring documentation of receipt and delivery of all materials

Update and maintain procurement tracking systems of all Purchase Requests by maintaining sound procurement files and working through DTGO’s procurement module.

Ensure that all DT Global procurements are legal, ethical, and allowable Verify the delivery of materials and the accuracy of the invoice

Coordinate with the Finance Unit to ensure that invoices from vendors are paid on-time

Ensure the maintenance of thorough procurement files as outlined in the procurement policies

Logistics

Coordinate the delivery of items and verify the completion of Goods Received Notes, storage of items and transfer of items to field sites and beneficiaries

Prepare status reports on deliveries and receipt of supplies

Ensure all relevant documents and transit and goods insurance coverage are obtained for road and air cargo movements before start of transportation

Recommend optimal transportation modes, routing, and equipment type, for delivery of goods to the field sites

Coordinate all cargo shipments, collaborating with the operations or program teams as necessary to ensure prompt, efficient and cost effective shipments to program activities or sub-offices

Ensure effective coordination of goods being dispatched and have organized loaders, storage, and transportation for items being delivered

Register all received operational goods (all goods not procured under grants or immediately destined for program beneficiaries) in the Inventory Master List, assigning asset tag numbers and coding items in the IML per DT Global procedures

Facilitate the issuance, transfer, and return of project property to all staff Other tasks as assigned by supervisor.