Procurement Associate – Hargeisa

Vacancy Announcement No. 668845

Job Title: Procurement Associate

Contract Type/Grade: Service Contract (SC6)

Duty Station: Hargeisa, Somaliland

Contract Duration: 1 year (initial)

Date of Issue: 21st March 2023 |

Closing Date: 4th April 2023

What will you do?

Under the direct supervision of the Head of Supply Chain/Logistics Unit at Somaliland Area Office in Hargeisa, the successful candidate will undertake the following responsibilities, including but not limited to:

• Perform administrative procurement activities in a timely and efficient manner, to support Professional staff in the acquisition of goods and services purchases for efficient field operations.
• Provide operational coordination and administrative services to support procurement projects and activities, following standard processes and contributing to the effective procurement of

goods and services (issue EOIs, tenders, evaluate offers and make purchase recommendations)

• Identify and recommend potential suppliers and compile data/documents to support selection of suitable suppliers, ensuring standard processes are followed.
• Review, record and prioritise purchasing requests, and provide support to requisitioners in order to support the procurement of appropriate goods and services at the lowest cost to

WFP

• Contribute to negotiations with new suppliers on terms and conditions or orders alongside senior officer, in order to obtain the best terms and lowest cost to WFP
• Prepare Purchase Orders, contracts and any supporting documentation for approval by the appropriate stakeholders to enable the swift purchase of goods and services
• Resolve issues related to delivered goods, using initiative, liaising with all parties and following standard processes to ensure timely and accurate resolution of problems
• Research, collect and analyse date in order to produce reports to enable informed decision-making by Head of Area Office/Procurement Officer, and consistency of information presented to stakeholders.
• Manage updates and further develop databases and records to ensure information is accurate, organised, and available for others to access, and supports reporting requirements
• Maintain relationships with internal counterparts to support the alignment of procurement activities with wide programmes and ensure a coherent approach to meeting food assistance needs.
• Follow standard emergency preparedness practices to support WFP to quickly respond and deploy food and needed resources to affected areas at the onset of the crisis.
• Perform other procurement-related duties, as assigned.