Procurement Officer – Gode, Somali Regional State of Ethiopia

Deadline: Nov 25, 2021

Job Description

 

KEY DUTIES & RESPONSIBILITIES

Job specific roles and responsibilities

• Ensure that all supplies requests from the programs are facilitated in a professional manner and following the logistics and financial guidelines of SC Ethiopia.
• Ensure that all procurement of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requesters
• Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests/purchase order
• Ensure that all procured items are delivered to the warehouses and proper warehouse documents are issued
• Work in close cooperation with the Finance Department to ensure full audit compliance of all procurement activities and to guarantee total transparency and accountability
• Conduct regular market analysis of SCI required items and provide quarterly reports to the Supply Chain Coordinator

Job specific roles and responsibilities

• Ensure that all supplies requests from the programs are facilitated in a professional manner and following the logistics and financial guidelines of SC Ethiopia.
• Ensure that all procurement of goods and services are carried out with the objective of obtaining the best value for money and the best possible service to the requesters
• Ensure that goods and supplies are procured and delivered to the warehouses in line with the quantity, quality and specification stated in the Purchase requests/purchase order
• Ensure that all procured items are delivered to the warehouses and proper warehouse documents are issued
• Work in close cooperation with the Finance Department to ensure full audit compliance of all procurement activities and to guarantee total transparency and accountability
• Conduct regular market analysis of SCI required items and provide quarterly reports to the Supply Chain Coordinator
• Facilitate suppliers’ payment processes and documentations for audit trails
• Ensure the effective and efficiency use of SCI resources in order to obtain the best value for money in the best interest of the organization.
• Ensure that all procurement and supply requirements are procured and delivered in accordance with timescales set and agreed with the requesting departments/projects.
• Facilitate computer and assets and property repair/s maintenance services with agreed
• Ensure appropriate documentation, tracking and filing of all procurement activities by following standard procedures and guidelines of SCI to ensure traceability of all documents and expenses
• Ensure appropriate monthly reporting on all procurement activities based on the requirements defined by the Logistics coordinator.
• Establish and maintain excellent communication links between Addis and all field office to ensure appropriate and regular information flow on all requests received as well as to ensure that the requester get the right items, at the right time and at Comply with all relevant Save the Children policies and procedures with respect to child protection, health and safety, security, equal opportunities and other relevant policies.

Job Requirements

QUALIFICATION

ü  BA degree/Diploma  in purchasing and supplies management, Business Management, Management and related field

ü  At least 3 years of experience working in supplies, procurement, logistics co-ordination

ü  Good interpersonal skills,

ü  Good written and spoken English

ü  Knowledge of computer word processing, access and excel

ü  Proven experience working in a team.

ü  Commitment to and understanding of Save the Children’s aims, values and principles.

ü  Desirable working in Printing service procurement

ü  Experience working in NGOs

KNOWLEDGE SKILLS AND ABILITY

• Position holder must have good interpersonal skills & excellent team player
• Knowledge of the local language (Somali language)

Scope & complexity of decision making (choose the appropriate description and delete the rest)

• Able to work in line with strict adherence of specific policies and supervisor’s order.
• Able to solve problems by selecting the most suitable procedure or method within guidelines and precedents; direction sought when solutions not within established guidelines or precedents
• Able to make decisions using creativity and some independent judgement within realm of current scope of work; Decisions typically made in order to resolve and adapt current solutions or introduce new procedures and practices

We offer a competitive package in the context of the sector.  The duty station of the position holder will be in Gode Office Somali Regional State in Ethiopia. This role is offered on the basis of national terms and conditions only.

How to Apply

Application Information:

Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations.  A copy of the full role profile can be found at https://stcuk.taleo.net/careersection/ex/jobsearch.ftl?lang=en

 

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