Procurement Specialist Technical Assistance – Mogadishu Somalia

The Federal Republic of Somalia

Ministry of Finance of Federal Government of Somalia

REQUEST FOR EXPRESSIONS OF INTEREST (REOI)

COUNTRY:                  Federal Republic of Somalia (FRS)

NAME OF PROJECT: Somalia Recurrent Cost & Reform Financing Project (RCRFP) – Phase III

PROJECT ID:                P173731                        Grant No.: IDA-D6580-SO

Assignment Title:         Procurement Specialist Technical Assistance

Reference No.:              SO-MOF-312477-CS-INDV

Place of assignment:      Mogadishu Somalia

Submission deadline:               17th October, 2022

1. BACKGROUND

Somalia has been in conflict for over twenty years. Since the collapse of the Said Barre government in 1991 Somalia has experienced cycles of conflict that fragmented the country, destroyed legitimate institutions and created widespread vulnerability. In 2012, there was a peaceful and legal transfer of power from the transitional to a full-fledged federal government in Mogadishu, with a four-year term under a provisional constitution approved by an appointed parliament. This generated domestic political momentum and triggered international re-engagement. Regional countries and international actors have strengthened their efforts to support and sustain this window of opportunity, endorsing a New Deal1 for Somalia at the September, 2013 Brussels Conference and pledging US$2.4 billion against a set of five priority Peace-building and State-building Goals (PSG) set out in a Somali Compact (Compact) 2 and the Somaliland Special Arrangement.

The Recurrent Cost and Reform Financing Project (RCRF) project is one of the World Bank operations designed to address institutional governance issues through multiple approaches, over immediate and longer terms. Somalia’s governance challenges are complex and do not lend themselves to linear or singular approaches. The World Bank is addressing these challenges through a multi-modal approach that includes fiscal support (recurrent costs), capacity injection, and core systems building and policy dialogue. Implementation support will be coordinated under the Bank’s Governance Global Practices and, as well, coordinated to the extent feasible, with other UN and donor engagements in the area through the Somalia Development and Reconstruction Facility (SDRF).

1. Scope of Work and Responsibilities

The Procurement Specialist will act as the procurement technical advisor to the RCRF PIU in the Ministry of Finance and the implementing agencies. S/he will develop and implement a cost-effective procurement management system for the Project, including procurement plans in accordance with the World Bank Guidelines. The Procurement Specialist (“Consultant”) will be assigned with the following key responsibilities among others:

1. Set up systems for procurement planning, implementation, monitoring and documentation for the projects as per the required standards;
2. In consultation with the Project Coordinator and the projects’ Technical Teams prepare realistic, consolidated, updated annual procurement plans which are in harmony with the work plans and available funds;
3. Take responsibility of managing the Systematic Tracking of Exchanges in Procurement (STEP) portals of the projects;
4. Assist in the preparation of detailed procurement updates in which key milestones are indicated and ensure the relevant columns are filled in as and when each stage is accomplished, and establish a simplified tracking system for monitoring program procurement activities;
5. Assist the project technical teams and beneficiaries at all stages of procurement to ensure that the projects procurement activities are carried out in accordance with the World Bank Guidelines;
6. Assist in developing procurement systems and procedures including preparation of Bidding Documents for the procurement of goods, works and services in accordance with activities defined in the Procurement Plan for the project using the World Bank’s Standard Procurement Documents, prepare Project customized Bidding Documents and Request for Proposals (RFP). This should include customized NCB documents and standardized Forms to be used for Shopping Methods;
7. Drafting Specific Procurement Notices (SPN) for the international and national competitive bidding procedures for procurement of goods as well as Request for Expressions of Interest (REOIs) for the selection of consultants in accordance with the World Bank Guidelines and procedures for their posting in UNDB online and local newspapers, as necessary; posting awards; and other critical information required which would help proper information dissemination;
8. Assist the project implementing agency in procurement operational activities processing including providing guidance and coordination in the preparation of inputs (Terms of Reference, Schedules of Requirements and Specifications) to Prequalification Documents (PQD), Bidding Documents (BDs), and Requests for Proposals (RFPs) and other procurement documents;