Program Assistant Matching Grants (1 Position) – Baidoa, Somalia

Program Assistant Matching Grants (1 Position) – Baidoa, Somalia

Position details

Vacancy id: VAC-10556

Job title: VAC-10556 Program Assistant Matching Grants

Location: Baidoa, Somalia

Apply by: 16-Oct-2023

Start date: 01-Nov-2023

Duration: 8 months

Number of vacancies: 1

Qualification: Bachelor’s in Social Sciences, Development Studies, International Relations & Business Administration or other related fields from an accredited academic institution with 4 years of relevant professional experience & at least 1 year experice in local fund raising or High School Diploma with 6 years of relevant professional experience ( essential).

Sector experience: Minimum of 4 year/s of demonstrable relevant Administration experience ( essential).

Geographical experience: Minimum of 4 year/s of experience in Africa ( essential).

Languages: Fluent in English ( essential). Fluent in Somali ( essential).

Job description

CTG overview

CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.

CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.

Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.

Overview of position

Our client is one of the major humanitarian & development actors in Somalia. they are the leading agency for 2 projects Danwadaag & Saameynta which aim at implementing durable solutions to conflict & climate induced displacement in Somalia.

The number of IDPs in Somalia has doubled to reach more than 3.8 million persons living in 2,774 sites & settlements, exacerbating Somalia’s dramatic demographic shift from a rural to a predominantly urbanized country.

Through government led inclusive community planning processes & collective efforts for recovery focused on the most vulnerable, their matching grants enables & incentivizes joint investment in public goods, services & infrastructure to promote inclusive ownership & operational sustainability.

Role objectives

Under the direct supervision of the National Program Officer in Baidoa the Program Assistant will be responsible & accountable to:

• Implement community based planning at the field level in accordance with our clients processes & polices.
• Training co facilitators, DPIUs / CPIUs (district project implementation unit & community project implementation unit) & representatives from other stakeholders including the local authorities.
• Support the development of community action plan books from community led consultation processes at the district level in coordination with the co facilitation team.
• The first draft to be written in Somali & translated into English, both copies will be available for presentation & printing for record.
• Take lead on all the ground work on the field implementation of matching grant activities based on the community based planning & matching grant manual, in coordination with local authorities & communities including, but not limited to, awareness raising within communities & government authorities, providing support on fundraising to the communities, assisting communities on opening bank accounts & linking with online platform, support on procurement processes & implementation & monitoring of community priorities.
• Work closely with resource management unit for the implementation of the matching grant activities including joint procurement training & procurement processes, as well as payment processes of vendors to facilitate smooth implementation.
• Participate in information & awareness raising sessions with relevant government ministries, local authorities, communities & government authorities on community based planning & the matching grant approach.
• Lead the formation of the district / commmunty project implementation unit build capacity of the co facilitation team from the community and the DPIU / CPIU on implementation of community based planning & matching grant approach.
• Assist the community fundraise for the selected projects for implementation on the matching grant. Help them map out the possible resource for fundraising.
• Collect data & information from the target community for participating all activities.
• Responsible for the timely & quality compilation of data collected from the beneficiaries & effective data storage.
• Prepare daily, weekly & monthly reports & share with the Project Officer.
• Take good care of all assigned assets, including computers & communication equipment.
• Fully adhere to our clients procedures for security, financial management, logistics, human resources & administration.
• Uphold our clients code of conduct.
• Maintain good cooperation with our client, the community & the local authorities & other partners in joint or supplementary implementation areas.
• Any other tasks requested by the National Program Officer.

Project reporting

• This role works under the direct supervision of the National Program Officer.

Key competencies

• Experience in local fund raising from local communities, diaspora, community driven development initiatives conflict resolution, protection or / & natural resource management.
• Experience in our clients administrative procedures.
• Previous work experience in coordinating with local & state government authorities, UN agencies & civil society organizations.
• Demonstrated knowledge in conflict resolution & peacebuilding concepts.
• Demonstrated good knowledge of information technology in Microsoft Office applications especially Excel, Word & PowerPoint.
• Good teamwork, ability to work independently, effective communication & presentation skills.
• Ability to conduct training & impart knowledge effectively.
• Skills in information monitoring, analysis & synthesis.
• For all applicants, fluency in English & Somali is required (oral & written).
• Respects & promotes individual & cultural differences. Encourages diversity & inclusion.
• Maintains high ethical standards & acts in a manner consistent with organizational principles / rules & standards of conduct.
• Demonstrates ability to work in a composed, competent & committed manner & exercises careful judgment in meeting day to day challenges.
• Demonstrates willingness to take a stand on issues of importance.
• Shows compassion for others, makes people feel safe, respected & fairly treated.
• Develops & promotes effective collaboration within & across units to achieve shared goals & optimize results.
• Produces & delivers quality results in a service oriented & timely manner. Is action oriented & committed to achieving agreed outcomes.
• Continuously seeks to learn, share knowledge & innovate.
• Takes ownership for achieving the organization’s priorities & assumes responsibility for own actions & delegated work.
• Encourages & contributes to clear & open communication. Explains complex matters in an informative, inspiring & motivational way.

Team management

• This role has no team management responsibility.

Further information

• Qualified female candidates are encouraged to apply for this role.
• The educational certificate(s) for the selected candidate will be sent for verification.

Disclaimer:

• At no stage of the recruitment process will CTG ask candidates for a fee. This includes during the application stage, interview, assessment and training.
• CTG has a zero tolerance to Sexual Exploitation and Abuse (SEA) which is outlined in its Code of Conduct. Protection from SEA is everyone’s responsibility and all staff are required to adhere to CTG’s Code of Conduct at all times.

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