2021-12-28

Project Administrator/ Executive Assistant (Intern) – Mogadishu, Somalia

Mogadishu, Somalia
Posted on December 28, 2021

Raagsan Consulting

Project Administrator/ Executive Assistant (Intern) – Mogadishu, Somalia

Raagsan Consulting

info@raagsan.com || www.raagsan.com || @raagsan

Project Administrator/Executive Assistant (Intern) – TOR

Position	Project Administrator/ Executive Assistant (Intern)
Reporting Manager	Head of Research and Business Development
Estimated duration	3 months (January – March 2022)
Duty station	Mogadishu-Somalia

RAAGSAN is a female led social enterprise providing strategic and analytical consulting services across Somalia. Our work spans policy down to grass-roots levels. We value both an intimate and accurate understanding of people being served by humanitarian and development investments in Somali as well as the policy and program design of investments intended to assist those populations. We aim to connect communities and policymakers by working through a network of young and middle-aged professionals based across Somalia supported by senior consultants with strong post-conflict environment experience.

RAAGSAN works in fragile and conflict-affected states to develop and strengthen policies and systems that enhance public service delivery. We also provide independent M&E services for National and International Organizations to measure the real-time performance of their actions, evaluate results and impact, and inform strategic future programming. Our operations have served a wide range of clients from the government, UN agencies, NGOs, and private companies.

We are looking for a Project Administrator/Executive Assistant to join our exceptional team of researchers driven by a keen desire to deliver social impact. The person will work under the guidance of the RAAGSAN’s Head of Research and Business Development and will work closely with a team of researchers based across Somalia.

RESPONSIBILITIES

The Project Administrator/Executive Assistant will support several programs in the research, monitoring, evaluation and learning field. Typical tasks include:

1.1. Administrative functions to support Head of Research and Business Development:

To provide administrative services including diary management, booking meetings, planning events, organizing travel and preparing travel itineraries

Upon request, prioritize emails and respond where appropriate, manage the e-mail boxes and communication on behalf of the Head of Research and Business Development

To work closely with the Head of Research and Business Development to arrange meetings and prepare briefing materials when required

To ensure all correspondence and relevant materials are produced in a timely and accurate manner

To follow up on action points from meetings on behalf of the Head of Research and Business Development

To provide administrative support to the Head of Research and Business Development in the leadership and management of the company

To ensure the busy schedule of the Executive Director is run smoothly and efficiently

1.2. Office Administrative functions:

Keep the office facility, workspace and RAAGSAN property safe and tidy.

Scheduling regular meetings and recording decisions (e.g. assigned tasks and next steps)

Breaking projects into doable tasks, setting timeframes and creating and updating workflows

Prepare and provide documentation to internal teams and key stakeholders

Order resources, like equipment and all other items needs

Retrieve necessary information (e.g. user/client requirements and relevant case studies) Track expenses and predict future costs

Act as the point of contact for all incoming communication of RAAGSAN

1.3. Project Management functions:

Support the desk review, preparation of the study tools, building online forms for data collection and establishing the type and level of analysis of baseline data, and in reporting on the study findings

Participate field data collection

Translation of documents and interview notes

Support the drafting of concise, well-thought out reports and presentations in lay terms that serve the clients

Support managing the social media, website, acquisition, supply and distribution of information within RAAGSAN and make that information accessible to our clients/funders

And finally, passionately contribute to the growth and success of RAAGSAN!

REQUIREMENTS & COMPETENCIES

Graduate Degree or diploma in business development, management, social science or any other relevant sector.

Fluency in English both written and oral communication.

Ability to retrieve information from relevant sources through research

Assuring discreet handling of business and ability to handle confidential and sensitive material Robust understanding of research in the digital space and technological fluency.

Excellent written and verbal communication skills with strong commercial acumen and entrepreneurial spirit.

Ability to multi-task and manage competing priorities.

Demonstrated desire for excellence and an ability to inspire others.

Good sense of humor, personable and demonstrated ability to build networks.

Software familiarity: Microsoft 365, NVivo, SPSS, KoBo, ODK, PowerBi, and other analytical tools,

WORKING CONDITIONS

Some long hours including evening and weekends to complete tasks or attend events. The flexibility to work additional/out of hours as necessary to fulfil the requirements of the role and meet the business needs is key

May involve working in locations that are remote and lack basic modern infrastructure

HOW TO APPLY

Applicants should submit a two-page CV and a letter of motivation titling the email “Project Administrator/Executive Assistant (Intern)– Your Name” to info@raagsan.com. The letter of motivation should describe why the applicant wants to join the RAAGSAN team, with a specific example of how their experience and skills can enhance RAAGSAN’ work.

Deadline for applications is 5^th January 2022. Only shortlisted applicants will be contacted.

The position is open for Female Candidates only. The position will be filled from January 2022 subject to availability of funds.

info@raagsan.com || www.raagsan.com || @raagsan

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